Agenda and minutes

North West Area Committee
Tuesday 22nd July 2014 7.00 pm

Venue: Castle Hill Church, Dryden Road, Ipswich IP1 6QF

Contact: Trisha Sutton  01473 432512

Items
No. Item

1.

Election of Chair

Minutes:

Resolved:

 

that Councillor S Connelly be elected as Chair for the 2014/15 municipal year.

2.

Apologies for Absence

Minutes:

2.1      Apologies for absence were received from Councillor K Bole (SCC) and Councillor J Crossley (SCC) was also unable to attend the meeting.

 

2.2      The Chair welcomed Councillor Hugh Whittall who had been elected to Whitton ward as a result of the recent election.  Councillor C Stewart had also been re-elected but now represented Castle Hill ward and not Whitton ward. 

 

2.3      The Chair thanked Mary Young for her contribution as a Councillor on the North West Area Committee representing Castle Hill since 2012 and for her contribution to the Licensing & Regulatory, Planning and Development and Human Resources Committees since 2008. 

 

2.4      He also thanked Councillor A Grant for his contribution in his capacity as the Chair of the North West Area Committee since 2012.          

3.

Unconfirmed Minutes of the Meeting held on 18 March 2014 pdf icon PDF 68 KB

Minutes:

Resolved:

 

that the minutes of the meeting held on 18 March 2014, be signed as a true record.

4.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the agenda.

5.

Declarations of Interest

Minutes:

There were no declarations of interest.

6.

Update on Actions from the previous meeting

Minutes:

6.1        Q1.    Road surface at Epsom Drive/Taunton Close/Galway Avenue and White House Road

              Debbie Owen updated that Epsom Drive and part of White House Road between Lovetofts Drive and the White House Service Road were on a list to be resurfaced by Suffolk County Council.

 

              Q2.    New Bus Shelter in Congreve Road near to Recreation Ground

              A report would be brought to the meeting in September 2014 by the IBC Integrated Transport Officer following the required consultation.

             

              Q3.    Cessation of Bus Service at Lovetofts Drive

                        To be discussed at Item 10.

 

              Q4.    Removal of bollards/stones at Kerry Avenue

Reply received from Councillor Gage in her capacity as SCC Councillor – ‘The painted loose kerbs had been removed by Suffolk County Council as unauthorised objects on the highway’.  She had offered to meet with Councillor Wright on site to seek a solution to the resident’s concerns.  Councillor Wright reported that he had met with Councillor Gage (SCC) and this matter had now been resolved.

 

Q5.   Funding saved from ‘Travel Ipswich’ project to be used to fund 20mph zones

Reply received from Councillor Gage in her capacity as SCC Councillor – ‘The funding for the elements of the Travel Ipswich scheme was awarded from a grant specifically for the town centre scheme so use of the funding elsewhere would be prohibited.  20mph zone requests in Ipswich would be initially assessed by a County Council panel of Councillors and Officers, to ensure that each request met the agreed criteria and the funding available’.

                       

7.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

7.1      Questions had been submitted via e-mail in advance of the meeting from Mr P Cracknell re: the closure of part of the route 19 bus service and the effect on the quality and life of a large number of residents (mostly elderly with decreased mobility) living in areas of Castle Hill and Whitton.  These had been dealt with under the Area Committee question process and the Chair read out the following statement on behalf of Ipswich Borough Council in response to the questions:

 

            ‘The North West Area Committee are aware of the change to the 19/19A Bus Service recently introduced by Ipswich Buses.  We are also aware that this would have a significant impact on travel arrangements for some elderly passengers from particular parts of the Whitton area.  We are also aware of the legal framework surrounding bus service provision and the difficulty this presents to Local Councils in finding a solution.  We have been in contact with Ipswich Buses (IBL) since the announcement of this change to the service in order to suggest modifications to the service that they might consider.  We have also explored, with IBL, some possible adjustments to Suffolk County Council run alternative services operating in the Henley Road area that might go some way to helping maintain the service for those disadvantaged.  As yet we have been unable to find a compromise that meets the commercial operator’s requirements and those of the users of the number 19 bus.  We will continue to work closely with all the providers of Bus Services in the North West area to ensure that passengers are provided with a reliable service’.

 

7.2      The Chair reported that in response to a report submitted to Council in January 2014 where it had been agreed that ward surgeries could be held before each Area Committee meeting, Councillors of the North West Area Committee had agreed that a question and answer session would be held prior to the next Area Committee meeting at 6.30pm.

 

7.3      Rachel Clarke, a resident from the Dales Road area spoke about a recently formed group Friends of the Dales Open Space in Ipswich who were intending to request funding to improve the play equipment on the open space at Dales Road.  The Chair suggested that an expression of interest form be submitted at the next meeting.  

8.

Big Local Trust Update (Verbal)

Minutes:

8.1      Mr Ron Impey from the Big Local Trust (BLT) updated residents about BLT which had received Big Lottery Funding of £1m to be invested in the North West area of Ipswich over the ten years from 2012 to 2022.  Decisions were made by a partnership of local people with 21 members on the Trust currently and three vacancies remained if any residents were interested in joining the Committee.  £15k had been set aside in a Community Chest to support voluntary and community sector groups with grants of up to £500 each being available and £40k had been set aside for larger grants of up to £5k - £10k for bigger scale projects which could attract match funding.   

9.

NWAC/14/01 Policing Priorities - North West Ipswich - to include statistics pdf icon PDF 23 KB

Additional documents:

Minutes:

9.1      PCSO James Hillier reported that the current Police Priorities for the North West area were:

 

1)    To provide high-visibility patrols at the former Indoor Cricket Centre on Henley Road to reduce the risk of any anti-social behaviour

2)    To patrol and enforce vehicles parking in the area of Dales Road contravening the Road Traffic Act

3)    To provide high-visibility reassurance in the area of Whitton United and the former bakery site on Old Norwich Road following reports of an increase in anti-social behaviour in the area.

 

9.2      In response to a question about speed checks taking place in roads in the North West area, the Officer updated that 15 roads had been identified as requiring speed checks and these would be undertaken at a variety of times and days, when Officer resource allowed.  The Officer confirmed that it was not legal to ride bicycles on pavements except across the Town Centre where it had been authorised between certain hours, two years ago.   

 

9.3      In response to a question about cars parked on pavements in areas of the North West, the Officer replied that this had been discussed at the Safer Neighbourhood Team meeting.  If a car parked on a footpath had a gap of one metre between it and a boundary wall, fence or garden then no offence was being committed and this also applied to any stationary and unattended vehicle with a flat tyre.

10.

Ipswich Buses - Update (Verbal)

Minutes:

10.1    Mr Dean Robbie, Operations Manager, Ipswich Buses attended the meeting to answer any questions about bus services in Ipswich.  He was unable to comment about the cessation of the bus service No 8 at Lovetofts Drive, which had been an action requested by a resident at the last meeting.

 

10.2    In response to questions from the floor Mr Robbie gave the following answers about the cessation of the last stage of the No 19 bus route:

·         Ipswich Buses were aware that a longer consultation time would have been desirable to allow residents time to respond.

·         A consultation group had undertaken a survey for two weeks (with a vehicle traveller and the use of social media) prior to the decision being made to shorten the service.

·         Mr Robbie agreed to take back to Ipswich Buses concerns that, as Council Tax payers and bus travellers, more information about the cessation of the bus should have been made available.

·         In response to why the service had been axed, Mr Robbie explained that the data received had shown that the last stage of the route was the least used.

·         It was required that each bus route made a contribution to the company’s operations and that Ipswich Buses had to run as a viable commercial basis.  

·         The survey was undertaken at all times of the day to cover early morning passengers and those returning from the town.

·         A resident suggested that a 50p fare could be paid by those with an Age Related or Disabled Free Travel Bus Pass to keep the service but Mr Robbie stated that would not be possible to accept any fare money from concessionary fare users.

·         Mr Robbie confirmed that Ipswich Buses were not responsible for the siting of bus shelters.

·         Mr Robbie suggested that routes No 9 or No 10, with a 10 minute frequency, could be used as an alternative to the last stage of route No 19.

·         There only being 1 wheelchair/pushchair space on buses was a design problem which needed to be addressed. 

·         The free shuttle bus around the town (paid for by Suffolk County Council) was still in operation. 

·         The savings expected by Ipswich Buses would be over £40k a year by not operating the last stage of the 19A service.

·         In response to a statement about the service cut being against the Ipswich Buses Charter, Mr Robbie confirmed that Ipswich Buses were in business to supply a viable commercial service.  

 

10.3    At this point in the proceedings the Chair suggested that Ipswich Buses arrange to hold a separate meeting with the residents affected by the cessation of the last stage of the No 19 bus service, and that if residents had left their full details on the sign-in sheets they would be contacted.

 

10.4    Mr Robbie continued to respond to questions from the floor:

·         Comments would be taken back to the bus company about the data received from the survey being incompatible with the amount of residents affected by the cessation of the  ...  view the full minutes text for item 10.

11.

NWAC/14/02 Funding request - Inside Out Community Arts in Mental Health pdf icon PDF 24 KB

Additional documents:

Minutes:

11.1    Elene Marsden, a trustee of Inside Out presented this report and stated that 1 in 4 people would suffer mental health issues at some point in their lives and resources to help sufferers were limited.  The charity provided a support service for those suffering and recovering in the community and included residents of North West Ipswich.

 

11.2    Operating from the CSV Media Centre located in the old Court House building on Civic Drive, the service provided a drop in centre every Friday, offering a therapeutic programme of art, drama and creative writing. 

 

Resolved:

 

that the North West Area Committee allocates £1,200 from the North West Area Committee budget to sustain the Inside Out, Community Arts in Mental Health project, as detailed in Appendix 1 to report Ref No: NWAC/14/02, be agreed.

 

Reason: To provide an arts and well-being programme for adults living with and recovering mental health in line with the priorities of the North West Area Committee.

12.

NWAC/14/03 Funding request - Whitton United Football Club pdf icon PDF 67 KB

Additional documents:

Minutes:

12.1    Lucky Singh presented this report which requested funding towards new flooring and facilities for the toilet areas and the bar and function room of Whitton United Football Club.  It would benefit both the young and senior football players, their families and the local community who use the club for their various activities and functions throughout the week.

 

12.2    The cost of resurfacing the driveway to the Football Club had recently been donated by a local company and they had also agreed to install a ramp into the toilets for the use of disabled persons.

 

12.3    In response to a question about other revenue streams, Mr Singh confirmed that advertising boards were used around the pitch, youth teams also generated membership fees and fundraising also took place.  

 

12.4    Councillors agreed that the development of the facilities would be an important factor in developing the use and increase the community activities and Mr Singh was asked to report back to the Committee at a later date.

 

            Resolved:

 

            that the North West Area Committee allocates £9,013.60 from the North West Area Committee budget for new flooring, toilet facilities, bar and function room facilities for the Whitton United Football Club House, be agreed.

 

            Reason: To improve the facilities at Whitton Football Club for the enjoyment of all who used and visited the club. 

13.

NWAC/14/04 Funding request - Wildlife Area at Whitton School pdf icon PDF 75 KB

Additional documents:

Minutes:

13.1    Lolly Hill, the Chairman of the Friends of Whitton Community Primary School gave a presentation about a project to develop an overgrown piece of land within the school grounds into an outside classroom/wilderness garden.  Funding of £7,220 was requested for a canopy to provide shade in the summer months and protection from inclement weather at other times of the year.

 

13.2    Pupils had been consulted about how the nature area could be developed and the Big Local Trust had provided funding towards skips and the hire of a digger to clear the area.  The allotment holders of Whitton Church lane were keen to work with the pupils, as the children often visited the allotments.  It was confirmed that the surface under the canopy would be concrete with appropriate drainage.  

 

            Resolved:

 

            that £7,220 be allocated from the North West Area Committee budget to provide a canopy at Whitton Community Primary School to enable the Friends of Whitton School to work with the local community to develop and sustain the health and well-being of young children and older members of the community, be agreed.

 

            Reason: To develop a wildlife garden for use primarily by the local community out of school hours and bring parents and carers, grandparents, children and friends together socially, to build a stronger community spirit.  To support young people to realise their full potential, increasing life chances and provide the necessary support to older people to tackle social isolation, maintaining physical and mental health.  To increase interaction between older and younger people living in the North West Ipswich area.

14.

Area Action Plan Update (Verbal)

Minutes:

14.1    Debbie Owen, the Community Engagement Officer gave a verbal update on the Area Action Plan which was a working document that underpinned the work of the North West Area Committee and a review of the priorities would be brought to the meeting in September 2014.

 

            Resolved:

 

            that the verbal update be noted.

15.

NWAC/14/05 Area Committee Budget Update pdf icon PDF 22 KB

Additional documents:

Minutes:

15.1    The SRP Operations Manager for Business Support reported that, as had been agreed at Council in January 2014, members of the Area Committee had agreed that £500 from each ward (£1,500 in total) of the 2014/15 budget would be put into a Making A Difference (MAD) budget for small scale community initiatives.  The Head of Shared Revenues Partnership would be given delegated authority to approve any proposals after consultation with the Councillors of the appropriate ward.

 

15.2    Also included in the report was dashboard information on waste incidents, reported crimes and vacant properties in the North West Area and a breakdown of the 28 projects (£58,619 spend in total) which had been allocated funding from the North West Area Committee budget since the first meeting. 

 

            Resolved:

 

            that the financial statement, as detailed in Appendix 2 to report Ref No: NWAC/14/05, and that £1,500 of the 2014/15 be allocated to a Making A Difference (MAD) budget for use on small scale community initiatives (subject to the delegated authority of the Lead Support Officer), be noted. 

 

Reason:

 

To provide clear and transparent details of the amount of funds available to deliver the priorities in the action plan. 

16.

NWAC/14/06 North West Area Planning Application Information pdf icon PDF 21 KB

Additional documents:

Minutes:

16.1    The following applications had been registered up to 10 July 2014:

 

·         49a Park View Road, IP/14/00550/FUL, Erection of a single storey side and rear extension.

·         Land adjacent to 3 Preston Drive, IP/14/00547/FUL, Erection of a pair of semi-detached bungalows and creation of new vehicular access.

·         Highway Land opposite to 281 Henley Road, Replacement of existing pole with 12.5 metre monopole, installation of two additional radio equipment cabinets and ancillary works.

·         8 Rosecroft Road, IP/14/00600/FUL – Two storey side and first floor rear extensions.

·         23 Dales Road, IP/14/00608/FUL – Erection of single storey rear extension and pitched roof over existing flat roof.

 

Resolved:

 

That the North West Area planning application information, as detailed in Appendix 1 to report Ref No: NWAC/14/06, and the two additional applications, be noted.

 

Reason: To allow North West area residents access to information which could affect them.

17.

Dates of Future Meetings for 2014/2015, all at 7.00pm

(Venues to be arranged)

·         Thursday 25 September 2014

·         Thursday 27 November 2014

·         Tuesday 27 January 2015

·         Tuesday 24 March 2015

Minutes:

·      Thursday 25 September 2014 – Whitton Baptist Church, 209 Highfield Road, Ipswich IP1 6DH  (Prior to the meeting at 6.30pm, ward Councillors would be available for a Q & A session).

·      Thursday 27 November 2014 (Venue to be arranged)

·      Tuesday 27 January 2015 – Castle Hill Community Centre, Highfield Road, Ipswich IP1 6DG

·      Tuesday 24 March 2015 (Venue to be arranged)