Agenda and minutes

South West Area Committee - Thursday 11th June 2020 6.30 pm

Venue: Virtual Meeting

Contact: Jess Dool  01473 432513

No. Item


Apologies for Absence


There were no Apologies for Absence.


Minutes of the Previous Meeting held on 12 March 2020 pdf icon PDF 307 KB




that the Minutes of the Meeting held on 12 March 2020 be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be as printed on the agenda.


Declarations of Interest


There were no Declarations of Interest.


Residents Question and Answer Session

Residents are encouraged to ask questions for Area Committee meetings. Questionswill be read out by the Chair of the Committee and answered by an appropriate officer or Councillor and residents will be able to watch on the live stream available via the Council’s website.


To ask a question residents simply need to email their name and address, a contacttelephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Tuesday 9 June.


All questions must either be:

- relevant to the area committee they are to be asked at, or;

- relevant to Ipswich as a whole and be asked by a resident of the area covered bythe committee it is to be asked at.


Please note that questions or representations must not contain:

- references to identifiable individuals (whether by name or other information)

unless the consent of that individual has been obtained and included with the


- potentially defamatory or provocative or abusive comments;

- discriminatory remarks.


If for any reason a question is not able to be asked at a meeting of the committee theCouncil will within 14 days of the meeting date reply to the resident asking the questionexplaining why and if possible providing a written answer.


5.1.       No questions had been submitted prior to the meeting. 


Updates from Ipswich Borough Council and Other Public Sector Organisations


6.1.       Suffolk Constabulary Update


Inspector Graefe issued a thank you on behalf of Suffolk Police to the whole community for the way in which residents had conducted themselves and worked hard to abide by the new rules and legislation which had been issued during the Covid-19 pandemic. This had allowed Officers to focus on other priorities including the response to the Covid-19 situation, the most vulnerable people in the community and to be more proactive in general.


Within the West of Ipswich, commercial burglaries had been identified as a priority, with the second priority focussed around ‘cuckooed’ addresses, of which two individuals from London based County gangs had been arrested, and safeguarding measures had been put in place for the occupants involved. The importance of intelligence provided from the community was noted, as this had helped assist the arrests, and engagement would continue with vulnerable victims to ensure that reoffending would not re-occur.


There had been fewer demand overall in terms of calls and crime reported and therefore this had allowed outstanding workloads to be completed and offered further opportunity for Officers to support and engage with the community.


In response to a question around whether there had been an effect on staff numbers due to the pandemic, it was confirmed that the impact from staff absence had not been near the levels which had been anticipated and working from home had been enabled officers who were “shielding” to continue to work.


Councillor Allen detailed her disappointment with regards to the apology which had been issued by Suffolk Police concerning an incident on Lavender Hill. Inspector Graefe confirmed that an internal investigation had begun to consider the incident further and apologised on behalf of the organisation.


In response to a question regarding the number of complaints received about breaches of social distancing, Inspector Graefe confirmed that there had been a number of complaints (which continued to be received) and officers had been engaging, encouraging and using enforcement where necessary, should people continue to breach the legislation.


6.2.       Suffolk County Council Update


County Councillor West, Cabinet Member for Ipswich, Communities and Waste, confirmed that Suffolk County Council had been working with all District and Borough Councils in Suffolk and other organisations such as the Fire Service, Police, NHS and Environment Agency to provide a co-ordinated response across all high level areas in Suffolk.

With regards to vulnerable young people, and in particular Urban Street Gangs and County Lines, the County Council had continued to engage in this area with face to face engagement with those identified as high risk, following the social distancing rules. Where young people had been considered at medium or lower risk, engagement had continued via social media platforms and through phone calls. The families of those individuals had also been engaged with to ensure that there was no additional conflict in the household and that any concerns could be identified (such as the requirement for food provisions etc). Referrals to the Diversion Programme also continued to be  ...  view the full minutes text for item 6.


SWAC/20/01 Area Committee Grants and Financial Update pdf icon PDF 250 KB

Additional documents:


7.1.       Shirley Jarlett, Head of Governance, presented the Area Committee Financial update and confirmed that the total budget available at the start of the meeting was £44,218.00. It was recommended that Officers be allowed to vary the funding guidelines to allow Area Committee funds to be made available to help deal with the Coronavirus pandemic. This would enable projects which had been set up as a direct response to the pandemic to be presented to the Area Committee, as many projects which would normally be considered may not be appropriate at this time due to the social distancing measures.


It was Resolved:-


(a)          that the financial statement in Appendix 1 be noted;

(b)          that authority be delegated to the Head of Housing and Community Services, in consultation with the Head of Governance, to take all necessary steps to:

-       advertise the availability of Area Committee Grants to support communities in recovering from the Coronavirus outbreak;

-       enable the consideration of applications in relation to this scheme at the September meeting of this Area Committee;

(c)          that £500.00 funding be allocated per ward to establish a Making A Difference (MAD) budget for 2020/21;

(d)          that £300 from the South West Area Committee budget for costs associated with advertising and potential venue hire for the 2020/21 be allocated.



(a)          To provide clear and transparent details of the amount of funds available to the Area Committee;

(b)          To enable Area Committee funding to be used to support communities in recovering from the Coronavirus Pandemic;

(c)          To allow the Area Committee to devolve up to 10% of its annual budget to support small scale community initiatives;

(d)          To facilitate the good running of the Area Committee.