Agenda and minutes

South West Area Committee - Thursday 12th March 2020 6.30 pm

Venue: Chantry Methodist Church, Kingfisher Avenue, Ipswich IP2 0QL

Contact: Jess Dool  01473 432513

Items
No. Item

65.

Apologies for Absence

Minutes:

Apologies for Absence were received from Councillor Gardiner, Councillor P Smart, Councillor Allen and Councillor Hall.

66.

Minutes of the Previous Meeting held on 16 January 2020 pdf icon PDF 409 KB

Minutes:

Resolved:

 

that the Minutes of the previous Meeting held on 16 January 2020 be signed as a true record.

67.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be as printed on the Agenda.

68.

Declarations of Interest

Minutes:

There were no Declarations of Interest.

69.

Police Priorities

Minutes:

69.1.    Sgt Chris Green provided an update on the policing priorities within the South West Ipswich and confirmed that antisocial behaviour continued to be tackled in Bell Close. It was advised that the priority areas remained fluid and could be changed as and when necessary.

 

69.2.    A resident of Grebe Close requested that a Confidence Survey be undertaken by the Police in the Grebe Close area following recent distressing incidents. It was agreed that the Sgt would report this back to the relevant Officers.

70.

SWAC/19/17 Spending Proposal: Jumpers for Goalposts pdf icon PDF 323 KB

Additional documents:

Minutes:

70.1.    Ms Bella Colafranceso, Operations Manager Sports & Leisure, presented a funding request to the Committee which sought £1871.00 spending to the Sports & Leisure Service for the Jumpers for Goalposts programme. The programme had been successfully running for several years and provided young people with free opportunities to increase their physical activity during the school holidays and offered a variety of activities to choose from. The activities had been spread as evenly as possible across Ipswich to ensure young people all over would be able to participate and would be linked with the Summer Holiday I-Card scheme as per the previous year.

 

70.2.    The Officer confirmed that the Sports Leadership course held last year had been developed further and it was anticipated that two courses (Level 1 and 2) would be held over the Easter and Summer holidays for young people aged 13-19 to participate.

 

Resolved:

 

That £1871.00 spending be allocated to the Sports & Leisure Service for the Jumpers for Goalposts programme.

 

Reason: the Jumpers for Goalposts programme has increased participation numbers over the last 5 years and this will allow young people across the town to participate in physical activity over the summer and half-term holidays.

71.

SWAC/19/18 Spending Proposal: Fly Tipping/Graffiti Removal Fund pdf icon PDF 253 KB

Minutes:

71.1.    Mr Sloane Potter, Community Engagement Officer, presented the spending proposal which sought £3000 from the South West Area Committee budget toward clearance of fly-tipping and graffiti from Council owned land and areas of non-statutory land within the South West Area where ownership and responsibility could not be determined.

 

71.2.    The current process for fly-tipping would be followed as normal and Environmental Health Officers would in each circumstance investigate the land and seek to identify the perpetrator however, where this could not be determined conclusively, funding to clear the site would be allocated from the agreed budget.

 

71.3.    It was confirmed that any funding used would be recorded and reported to the South West Area Committee on a regular basis to provide details of where any common locations were.

 

71.4.    The Officer agreed to discuss with Environmental Services whether leaflets were still circulated to residents in areas where there had been cases of fly-tipping to provide useful information including the fines which could be issued for this offence. It was confirmed that following any fly-tipping incidents, residents were written to and encouraged to responsibly clear their waste.  

 

Resolved:

 

that £3,000 funding be allocated to the South West Area Fly-tipping & Graffiti Removal Budget.

 

Reason:

i.              To enable the prompt response to reports of fly-tipping and graffiti in the South West Wards area.

ii.            To enable the effective and efficient removal and clearance of waste and graffiti in areas that would not normally be attended.

iii.           To reduce the impact of such nuisance on the environment

iv.           To improve the appearance of the South West area for residents and visitors.

72.

Chair's Update and Actions from the Previous Meeting

Minutes:

72.1.    The Chair reported that road resurfacing works would be taking place on Belstead Avenue between the 19th and 24th March (excluding the weekend) during the hours of 9am and 4.30pm. This would require a temporary road closure and traffic cones could be placed to prevent on-street parking so that the work site would be unobstructed. Should there be any changes to the work dates due to delays beyond Suffolk Highways control (such as bad weather) the information on site would be updated. Information about diversion routes could also be found on Suffolk County Council’s website under ‘Temporary Road Closures for Suffolk Highways roadworks’.

 

72.2.    It was agreed that City Fibre would be invited to attend the next South West Area Committee meeting, as they had been unable to attend this time as planned.

73.

Ward Councillors Feedback from their Communities

Minutes:

Stoke Park Ward

 

Councillor Cenci reported that an enquiry had been made regarding whether any funding could be put towards the clearance of overgrowth on the entrance to Ellenbrook Green. It was advised that this could be referred to and considered further by the Community Payback team.

 

Sprites Ward

 

Councillor C Smart supported the request made by the resident of Grebe Close for a Confidence Survey to be undertaken by Police and it was confirmed that this would be considered further by Senior Officers.

 

Councillor C Smart confirmed that he had attended a litter pick organised by the Chantry Wombles on Hawthorn Drive alongside Councillor Smith which had been a successful event.  

 

Councillor Smith confirmed that she had attended the Annual General meeting held by the Friends of Chantry Library which had been very informative, and reported that she hoped to support the group further in the future.

 

Bridge Ward

 

Councillor Rudkin confirmed that a community meeting had been held with residents of Montgomery Road with regards to antisocial behaviour in the area. This had been a positive and successful meeting which had enabled the specific issues to be resolved.  

 

An ‘Action Day’ was held in Austin Close which included a litter pick, and fly-tipping in general continued to be discussed. Some trees had been removed from the wall at St Mary Stoke Church which had made a positive improvement to the area. 

 

Gipping Ward

 

Councillor Hughes confirmed that discussions continued to take place with Officers regarding residents’ requests for improved lighting outside the Co-Op on Hawthorn Drive. Safety measures had also been implemented at Alderman Park following planned improvements to the Alderman Cannel.

 

Councillor Ellesmere confirmed that the work to dredge the ponds in Chantry Park had begun and a section of the park had been sectioned off whilst the improvements were made.

 

74.

Suffolk County Councillors Update

Minutes:

74.1.    County Councillor Abbott reported that Resident Parking in Bridge continued to be considered and a timetable had been requested to ensure the matter could be resolved as quickly as possible.

 

74.2.    The reduction in hours and closures of Children’s Centres across Suffolk, of which two closures and three centres reduced to part time hours had been agreed in Ipswich, continued to be of concern as Children’s Centres were vital to the community, especially in areas such as Bridge and Chantry.

 

74.3.    The Coronavirus continued to be a huge priority for Suffolk County Council of which planning, and preparation continued to be undertaken following national guidance. Residents were encouraged to avoid bulk buying products as this could negatively affect vulnerable people in the community and to continue to support each other.

75.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

75.1.    It was agreed that the outside lighting on the communal space at Goldcrest Court, which was on throughout the night, would be considered further by the Council following a request from a resident.  

76.

SWAC/19/19 Area Committee Budget Update pdf icon PDF 236 KB

Additional documents:

Minutes:

76.1.    Shirley Jarlett, Head of Governance, presented the Area Committee Budget Update for noting and confirmed that at the beginning of the meeting the South West Area Committee had an unallocated budget of £18,547.73 available to spend on the priorities of the Area Action Plan. Following the agreed spending proposals, the unallocated budget now stood at £13,676.73.

 

Resolved:

 

that the financial position of the South West Area Committee as detailed in Appendix 1 of the report be noted.

 

Reason: to provide clear and transparent details of the amount of funds available to the Area Committee to deliver the priorities of its action plan.

77.

Dates of Future Meetings 2020/21

(All meetings to be held at 6.30pm)

 

Thursday 11 June 2020:

Stoke Green Baptist Church, Halifax Road IP2 8RE

 

Thursday 23 July 2020:

Shepherd Drive Baptist Church, Laburnum Close, Pinewood IP8 3SL

 

Thursday 17 September 2020:

Chantry Methodist Church, Kingfisher Avenue Ipswich IP2 0QN

 

Thursday 12 November 2020:

St Peter’s Church Hall, Stoke Park Drive, Ipswich IP2 9TH

 

Thursday 14 January 2021:

Orwell Room, Grafton House, Russell Road IP1 2DE

 

Thursday 25 February 2021:

Sir John Mills Theatre, Gatacre Road Ipswich IP1 2LQ

Minutes:

Thursday 11 June 2020:

Stoke Green Baptist Church, Halifax Road IP2 8RE

 

Thursday 23 July 2020:

Shepherd Drive Baptist Church, Laburnum Close, Pinewood IP8 3SL

 

Thursday 17 September 2020:

Chantry Methodist Church, Kingfisher Avenue, Ipswich IP2 0QN

 

Thursday 12 November 2020:

St Peter’s Church Hall, Stoke Park Drive, Ipswich IP2 9TH

 

Thursday 14 January 2021:

Orwell Room, Grafton House, Russell Road IP1 2DE

 

Thursday 25 February 2021:

Sir John Mills Theatre, Gatacre Road, Ipswich IP1 2LQ