Agenda and minutes

South West Area Committee - Tuesday 20th September 2016 6.30 pm

Venue: St Peter's Church, Stoke Park Drive IP2 9YP

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for absence


Apologies were received from Suffolk County Councillor Armitage.


Unconfirmed Minutes of the Previous Meeting held on 28 July 2016 pdf icon PDF 120 KB


38.1    That the following amendment be made to Minute No 25.1 - Bridge ward


Councillor P Smart reported that it was likely a funding request would be submitted to the Committee in September for work to ‘improve the access to the residential area at Bourne Park.’




            that the minutes of the meeting held on 28 July 2016, with the amendment as detailed above, be signed as a true record.


To Confirm or Vary the Order of Business




            to vary the Order of Business.  To consider Item 8. Policing Priorities and Item 9. Responses to Public Questions Received and Open Discussion on Local Issues after Item 4. to enable the Police to attend, otherwise the order be as printed on the Agenda.


Declarations of Interest


There were no declarations of interest.


Police Priorities - South West Ipswich


41.1    PC Amy Hutton reported that during the well attended multi-agency event in Barnard Square, agencies had been able to provide support and advice to a number of residents.  High visibility patrols had been conducted in the area of Alderman Park resulting in numerous incidents being dealt with.


41.2    In the Western Policing area during August (which included North West wards) there were 9 burglaries from dwellings, 6 robberies, 40 incidents of violence with injury, 8 serious sexual offences and 133 incidents of anti-social behaviour reported.


41.3    In Bridge ward in July and August, a total of 115 investigations were recorded.  There were 4 thefts from motor vehicles, two bicycles were stolen and five people were dealt with for being in possession of a controlled drug.  In Gipping ward, a total of 145 investigations were recorded.  2 sheds had been broken into and a bike stolen.  There were three thefts from motor vehicles and one theft of a motor vehicle and there had been two robberies with two people being arrested.


41.4    In Stoke Park, a total of 85 investigations were recorded.  There had been one dwelling burglary and one attempted burglary.  A garage had been broken into and a bike had been stolen.  There were six thefts from motor vehicles and one theft of a motor vehicle and one robbery had been recorded when some money had been stolen.  In Sprites, a total of 76 investigations had been recorded.  There had been one dwelling burglary and two garages and a shed had been broken into.  There had been seven thefts from motor vehicles and one person had been dealt with for being in possession of a controlled drug.


41.5    A resident commented about a fish trader in Stoke Park and it was suggested that the matter be reported to SCC Trading Standards.


41.6    Councillor Rudkin had received reports of speeding in the area around Prince of Wales Drive and suggested that, as new smarter speed guns had been purchased by the Police, that Councillors forward any other roads requiring speed enforcement to the Chair for her to pass on to the Police.  It was suggested that Community SpeedWatch also be informed about areas where vehicles were speeding.  Councillor Clarke said that he had received 3 complaints about speeding vehicles on Hawthorn Drive and a resident reported speeding vehicles in Belstead Road.        


41.7    Councillor Smart said that while the number of crimes reported was interesting, it would be more useful if Councillors knew which groups of crimes were trending for the feedback to residents to be more appropriate.   


41.8    PC Hutton said that all cars should be locked securely and in the case of most thefts from cars there had been no forced entry and doors had just been left unlocked.


41.9    A resident expressed his concern about the lack of Police Officer attendance at the Area Committee as Inspector Horton had said that every meeting would be attended.  Councillor Gardiner reported that a public meeting with the Police and  ...  view the full minutes text for item 41.


Responses to Public Questions received and Open Discussion on Local Issues


42.1    Three questions had been received from a resident prior to the meeting and copies were available for all Councillors.


1.    Please could you inform me whether there had been a high level of vehicle crime in West Ipswich and Pinewood, including Yew Tree Rise, as the street lights had been left on all night?  This issue had been raised at the Pinewood Parish meeting on 12 September 2016 and the Parish Councillors were happy with the lights being left on.


Here is the response from the Police Officer:-


Residents were encouraged to lock their cars, keep their valuables out of sight, park in well-lit areas and to fit garage and shed alarms.  If anything suspicious was seen then alert the Police immediately by phoning 999 to report it.  The Safer Neighbourhood Team had requested that the street lighting be turned back on and extra patrols had taken place.  There had been 12 vehicle related crimes in Pinewood between 20 and 24 August.


2.    The street lights on the Mallard Way and Hawthorn Drive roundabout had been left on during the day.  Please could this be investigated?


This had been reported to Suffolk County Council and would be investigated.


3.    As you were aware there is a high level of drug-related crime in the Westgate ward and Alderman Road area.  What measures were being taken to prevent the problem occurring elsewhere in the South West and North West Ipswich areas?


Here is the response from the Police Officer:-


Operation Volcanic (a week of action) took place on 12 August 2016. 4 drug warrants were executed resulting in seven arrests being made for possession of Class A drugs, a breach of restraining order, possession of Class B drugs, money laundering and two incidents of failing to attend a drugs rehabilitation order. 


Two vehicles were stopped from intelligence received and five arrests were made in total.  Vehicle 1 had approximately £1,000 and a bundle of Class A wraps with 60 being recovered.  Two arrests were made concerning supply of Class A and one arrest for possession with intent to supply Class A drugs.  All three were bailed for further enquiries.  Vehicle 2 was shown as coming back into Suffolk from the metropolitan area.  The vehicle was stopped, two males were detained and secured for searches after initial resist of detention.  It was estimated that 100 wraps were found on the passenger.  Both males from London were now on Police bail on condition not to enter Suffolk.


A weapons sweep in Alderman Park had resulted in 40 knives or metal bars being recovered. 


42.2          It was reported that the Parish Council of Barham, Claydon and Bramford were to fund a Police Community Support Officer.


Chair's Update on Actions from the Previous Meeting


43.1    As no Councillors had attended the multi-agency event on 10 August 2016 in Barnard Square, Councillor P Smart agreed to report back to the next Committee. 


43.2    Councillor Gardiner reported that he had obtained the unconfirmed minutes of the Suffolk County Council, Rights of Way Committee and sent them to the resident who had requested them. 


43.3    Councillor Ellesmere had reported the overgrown vegetation at the junction of Pimpernel Road and Lavender Hill which had now been cut back however, the vegetation at the subway north of Handford Road had not yet been cut back and he would chase this matter up. 


43.4    A resident reported that the road surface at Maidenhall Road required maintenance and that there had been some flooding in Prince of Wales Drive and Councillor Rudkin agreed to pass these concerns on.


Ward Councillors Feedback from their Communities


44.1    Stoke Park ward


            Councillor Cenci had reported some overgrown trees behind Chesterton Close and Councillor Grant had reported some vegetation at Newnham Court. 


Bridge ward


Councillor P Smart said that re: residents parking in the Old Stoke area, as there had been some interest there would now be a formal consultation.  Councillor Powell said that some posts at the corner of Maidenhall Approach and Belstead Avenue were dangerous.


Suffolk County Councillor Feedback from their Divisions


45.1    Councillor Rudkin, in her capacity as a Suffolk County Councillor, said that she had reported to Geoff Dobson the Director of Highways that she was unhappy with the real time information at Maidenhall Green and that the road markings at Prince of Wales Drive were in need of being repainted.


45.2    Councillor Gardiner, in his capacity as a Suffolk County Councillor, reported that many yellow lines around the schools had been repainted and the Enforcement Officers had been in operation since the first day back at school.  There were minor works being undertaken on dropped kerbs around the Willows Primary School in Downing Close.


SWAC/16/13 Proposed Re-location of Bus Stop & Shelter - Mallard Way pdf icon PDF 111 KB

Additional documents:


46.1    The Integrated Traffic Officer presented this report which proposed to move an existing bus stop and bus shelter on Mallard Way following a request from the resident of 38 Mallard Way for the installation of a dropped crossing.  The Committee were required to determine the proposal as an objection had been submitted. 


46.2    The Officer had received a letter from Ben Gummer MP, written on behalf of the resident at 40 Mallard Way and it was circulated to the Committee for information.  A copy of the objection to the proposals was attached at Appendix B to report Ref No: SWAC/16/13.


46.3    The Committee considered the options outlined in section 4 of the report and discussion took place about removing the shelter completely and relocating it elsewhere in Ipswich as there was a waiting list for shelters however, this could result in complaints by residents around Mallard Way being made to the Council.  Councillor P Smart asked whether the location of the pole affected the bus stop clearway restriction and the Officer said that the clearway order kept the bus stop free from parked vehicles and instructed the bus driver where to stop.




            that the bus shelter currently located outside 38 Mallard Way be removed completely and a bus stop pole be placed the minimum distance away from its original position to allow access to both properties at 38 and 40 Mallard Way, be agreed. 


Reason:  In order to determine the objection received against this proposal.


SWAC/16/14 Funding request - Phoenix Project pdf icon PDF 103 KB


47.1    Donna Garrod from the Phoenix Project presented this funding request for £2,375.00 to support a weekly drop session for vulnerable adults who were affected by long term mental health issues and who were at risk of isolation.  The project, established in 2009, aimed to maintain and recover mental wellbeing through therapeutic and educational activities, such as community lunch, arts and crafts, walking, digital photography and discussion groups.


47.2    The Phoenix project which met every day throughout the year with an open door policy, was very involved in fundraising and to provide a clear platform for projects such as volunteering.  It was confirmed that this project had also received funding from the Central Area Committee.




            that £2,375.00 be allocated from the South West Area Committee budget to support the Phoenix Project deliver a weekly drop session to support vulnerable adults affected by long term mental health issues, be agreed.


            Reason:  To support the Phoenix project to deliver a weekly drop session for vulnerable adults affected by long term mental health issues and those at risk of isolation.


SWAC/16/15 - Funding request - Oasis English Language School pdf icon PDF 56 KB

Additional documents:


48.1    Linda Pepper from the Oasis Language School presented this funding request for £1,305 for the Centre to contribute towards course resources, promotional material, volunteer team building and social activities for the students. 


48.2    The Language Centre was a registered charity with 8 teaching staff and 50 students had attended the first session this year with a £5 registration fee and a charge of £1 per lesson being payable.  75 people had remained registered by the certificate ceremony last year with the youngest being 19 years of age and the oldest 62 years, from 8 different nationalities. 


48.3    It was confirmed that no external funding had ever been received and it was acknowledged that Suffolk had agreed to take 200 Syrian refugees, some of who would settle in the Greater Ipswich Borough.  Ms Pepper also confirmed that she worked with the Suffolk Refugee Support, Ipswich Community Media and ‘Coffee Break’ a conversation group. 


48.4    Councillor Clarke reported that at the Licensing and Regulatory Committee it had been proposed that taxi drivers should possess a good level of English before obtaining a taxi drivers licence.




            that £1,305.00 be allocated from the South West Area Committee budget to the Oasis English Language Centre towards course resources, promotional material, volunteer team building and social activities for students, be agreed.


            Reason:  The Area Committees are able to appraise the merit of the funding request to support the wellbeing of Ipswich residents with English as a second language or no English skills.


SWAC/16/16 Area Action Plan Update pdf icon PDF 51 KB

Additional documents:


49.1    The Community Engagement Officer presented the updated priorities set for the year in line with the Indices of Deprivation as identified by the Department of Communities and Local Government.  The South West Area Committee would prioritise actions to alleviate deprivation in the domain of Education, Skills and Training and Health and Disability in line with the Council’s Corporate Plan.  The Councils aims and activities would be prioritised with the underlying principle of A Fairer Ipswich and the themes of a stronger, safer and healthier Ipswich.


49.2    It was proposed to bring a funding request for the community literacy project ‘Let’s Talk Reading’ to the next meeting.  Councillor Fern in his capacity as Mayor said that one of the charities he supported was working towards Ipswich becoming a ‘Dementia Friendly Town’ which would be a priority action to alleviate deprivation in the domain of Health and Disability.




            that the Area Action Plan, attached at Appendix 1 to report Ref No SWAC/16/16, be noted.


            Reason: Developing priorities to provide the basis of an area delivery plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities set for the area.


SWAC/16/17 Community Dashboard pdf icon PDF 56 KB

Additional documents:


50.1    The Community Engagement Officer presented the Community Dashboard which focussed on employment, with figures taken from the census at ward level.  Details of the recently funded projects included the additional holiday sport activity for young people of Kick Boxing and copies were available of regular activities and events held in the South West area.




            that the Community Dashboard, attached at Appendix 1 to report Ref No: SWAC/16/17, be noted.


            Reason: To provide details to Councillors and the community of the South West area which could be of interest.


SWAC/16/18 Area Committee Budget Update pdf icon PDF 57 KB

Additional documents:


51.1    The Lead Head of Service presented this item which detailed the financial position of the South West Area Committee.  The remaining budget (after the allocation of £2,375.00 to the Phoenix Project and £1,305.00 to the Oasis Language Centre) would be £51,701.04.




            that the financial statement at Appendix 2 to report Ref No: SWAC/16/18, be noted.


            Reason:  To provide an audit trail of funding that has been spent from the South West Area Committee budget.


Dates of Future Meetings 2016/17, all to be held at 6.30pm.

·         Thursday 17 November 2016 – Burlington Baptist Church, London Road IP1 2EZ

·         Thursday 19 January 2017 – Gipping Room, Grafton House, Russell Road IP1 2DE

·         Thursday 23 March 2017 – Chantry Methodist Church, Kingfisher Avenue IP2 0QN


·         Thursday 17 November 2016 – Burlington Baptist Church, London Road, IP1 2EZ

·         Thursday 19 January 2017 – Gipping Room, Grafton House, Russell Road, IP1 2DE

·         Thursday 23 March 2017 – Chantry Methodist Church, Kingfisher Avenue, IP2 0QN