Agenda and minutes

South West Area Committee
Thursday 21st January 2016 6.30 pm

Venue: Gipping Room - Grafton House. View directions

Contact: Trisha Sutton  01473 432512

Items
No. Item

56.

Apologies for absence

Minutes:

56.1    Apologies were received from Councillors D Ellesmere, G Chisholm, R Fern and P Smart.

57.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be as printed on the agenda.

58.

Declarations of Interest

Minutes:

There were no declarations of interest.

59.

Minutes of the Meeting held on 5 November 2015 pdf icon PDF 113 KB

Minutes:

Resolved:

 

that the minutes of the meeting held on 5 November 2015 be signed as a true record.

60.

SWAC/15/13 Police Priorities and Statistics pdf icon PDF 53 KB

Additional documents:

Minutes:

60.1    Sgt Joe Askham updated the Committee with the following crime statistics from April 2015 to January 2016:

 

·           The total recorded crime figures in the South West area were 2,833.  This compared with an average of 2,075 over the previous three years and the increase was thought to be due to the change in the way incidents were recorded.

·           Incidents of violence against the person had risen from 460 to 791 although this was a trend identified across all areas. 

·           There had been no change to how anti-social behaviour was reported and incidents were down from 1,600 to 1,070.

·           The detection rate was 22.1%.

 

60.2    There had been an increase in the reporting of sexual offences although nationally this was being seen to be an increase in the reporting of historic offences, many of which would not necessarily be solved but allowed the victims to access support.

 

60.3    Councillor Gardiner expressed concern about the solve rate still showing a decline as extra resources had been put into detection.  The Officer agreed to bring the increased community resolution figures (of out of court disputes) to the next meeting as these were not included yet could make a difference to the solve rate figures.  A resident requested that the figures for those charged with offences be brought to the next meeting too.

 

60.4    In respect of anti-social behaviour (needle finds) linked to drug use in parks the Officer confirmed that a Task Force was being set up to deal with needle finds and new needle bins had been installed.  Key offenders had been identified and if needles were found he encouraged residents to report it to the Police.

 

60.5    There had been an increase in anti-social behaviour in the Barnard Square development but work continued with the Housing Officers and the Youth Offending Team and reports had diminished.

 

            Resolved:

 

            that the Policing Priorities and the statistics, as detailed in Appendix 1 to SWAC/15/13, be noted.

 

            Reason:  To provide clear and transparent details of the crime statistics in the South West area of Ipswich.

 

61.

Fire Service Presentation

Minutes:

61.1    Suffolk County Councillor Matthew Hicks, Cabinet Member for the Environment and Public Protection and Chief Fire Officer Mark Hardingham attended to present to the Committee about the 14 week period of consultation which was currently being undertaken on the Fire Service proposals for Suffolk. 

 

61.2    Due to less Central Government funding being available, the Fire Service would need to save £1.34m over the next 3 years from the £22.2m budget.  An Integrated Risk Management Plan 2015-18 had been produced which detailed the statutory responsibilities of the Fire & Rescue Service.  999 calls were down 50% over the last 10 years and 26% within the last 5 years.   However, apart from the core role to respond to emergencies, a lot of prevention work took place and 14,000 visits had taken place to young, elderly and vulnerable people.  4,000 visits to businesses had also taken place.  

 

61.3    The Chief Fire Officer detailed other work undertaken by Fire Officers apart from the 999 emergency response.  There was the prevention and community safety element, business fire safety regulations and the statutory consultations of both the Planning & Development and Licensing Committees.  Although there had been an increase in population and housing growth there had been a reduction in 999 calls. 

 

61.4    Currently 47 Fire Stations gave fire and rescue cover and details were given about the set of proposals at Sudbury, Wrentham, Lowestoft and Bury St Edmunds to give the necessary cover in Suffolk.  However, the main focus was on the Ipswich East and Princes Street Fire Stations in Ipswich.

 

61.5    The proposal was to retain the two Fire Stations in Ipswich (that deal with 1,200 calls a year) but remove three of the six (currently three at each) fire engines.  One fire engine would be removed from the Ipswich East fire station, leaving two engines (one with a full time crew and one with an on-call crew).  At Princes Street, two of the fire engines would be removed; leaving one full time crew and a specialist Water Rescue Vehicle that would remain. 

 

61.6    It was also proposed to redevelop or reprovision the Princes Street Fire Station which could be a shared blue light station with other emergency service partners.  This would be part-funded by Central Government from grant funding received a year ago in order to collaborate closer with Police and Ambulance Services.  Currently in Suffolk, ten fire stations shared their premises to provide blue light integration.  The support function would also be reduced so a reduction in senior management would be expected and the firefighter posts would be reduced from 76 to 56, through natural wastage over time. 

 

61.7    Currently the fire stations in Ipswich received 3 to 4 emergency calls a day, of which half were false alarms, but they were often called to support other fire stations in Suffolk, this being roughly 2,000 times a year.  Most calls in Ipswich only required 1 fire engine to attend and under the proposal suggested, the nearest fire engines which could be available  ...  view the full minutes text for item 61.

62.

ActivIpswich Update

Minutes:

62.1.     The Chairman introduced Mike McCarthy the ActivIpswich Manager of ActivLives, who gave a presentation about the ActivIpswich project, with the following key points: 

 

·           ActivLives had been set up as a charity in 2012, working with people over 45 years old to promote more active lifestyles. 

·           The ActivIpswich Project had targeted South West Ipswich in its first year and now, in its second year, sporting activities would be introduced to people that were not playing any sport in Central and the South East Ipswich area.  In year three the focus would be on the North West of Ipswich. 

·           A range of activities were offered (e.g. new age kurling, boccia, badminton, bowls, table tennis and walking football), which also involved a social element, and were delivered in community facilities (e.g. church hall, sheltered housing schemes, libraries, as well as leisure centres).

·           Since September 2014, there had been 1,100 new participants, of which 66% were female and 34% male, in over 30 different venues and 7 new activity groups were now playing independently.

·           The benefits of the ActivIpswich project included making new friends and improved confidence and self-esteem through competitions, volunteering and leadership training.  By working with local providers to develop a network of groups, the signposting of participants to other ActivLives programmes also occurred.

·           Future developments would include seeking funding to continue the development of community sport for people aged 45+ after the project ended in May 2017 and the provision of preventative services.

 

62.2.     By motivating and recruiting members and support groups throughout the network, people could be signposted to activity opportunities with the support from the other partners, e.g. SCC, Suffolk Sport and Sport England.

 

62.3    In response to questions by residents it was confirmed that the wellbeing of participants was the main health outcome through a greater sense of community and neighbourliness and no referral was needed to participate.

 

62.4    Information about the activities offered and how to get involved could be found on the website at: www.activlives.org.uk or by calling the main office on Ipswich 345350.

63.

Chairman's Update and Actions from the previous meeting

Minutes:

63.1    With reference to the question received at the previous meeting about the Memorial on the Waterfront, the resident (who had submitted the question) had since highlighted that Councillor Gardiner (in his capacity as Chair of the Planning & Development Committee) should have declared an interest and left the meeting on discussion of this item.  However, Councillor Gardiner reported that the application had in fact been determined under Officer delegated powers.  

64.

Ward Councillors Feedback from their Communities

Minutes:

64.1    Councillor Cenci reported that an application for a petrol station at the Asda store on Stoke Park Drive would be submitted to the Planning and Development Committee in March 2016.  Any residents with concerns could contact her as she would be the ward representative at the meeting.

 

64.2    Councillor Cenci thanked Simon Lanning, the Community Engagement Officer on behalf of all the ward Councillors for his work undertaken to resolve the small case work passed on to him.  

 

64.3    Councillor Hall reported that he would be following up on the car parking issues near Suffolk One which had been brought to his attention in Swallow Road and Goldcrest Road.

 

64.4    In the absence of Councillor Smart, Councillor Rudkin spoke on his behalf.  He had recently met with residents on Wherstead Road about a crossing being proposed at the far end of the road.  Information had been collected which would form part of the research into a crossing on the busy radial route out of Ipswich. 

65.

Suffolk County Councillor Update

Minutes:

65.1    Councillor Gardiner updated that the funding had been agreed for the crossing on Hawthorn Drive and work with the Highways Department would continue.  He would be working with Councillor Hall on reviewing the temporary double yellow line arrangements, in respect of where the resultant parking blocked the view for motorists pulling out of junctions as highlighted by a resident.   

66.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

66.1    The Chair confirmed that no questions had been received prior to the meeting.

 

66.2    A resident reported deterioration of the pavement between the Scout Hut and the alleyway near St Peters Church on Stoke Park Drive.  Also requested was a traffic crossing between Asda and Belstead Road and Councillor Gardiner agreed to look into these requests.

 

66.3    A resident requested a bus shelter on Scrivener Drive however, as this location was outside of the Ipswich Borough Council boundary it was suggested that he raise this matter with the relevant Babergh District Councillor.   

67.

SWAC/15/14 Funding request - PhotoEast pdf icon PDF 55 KB

Additional documents:

Minutes:

67.1    Ben Driver from PhotoEast presented this funding request to the Committee.  In partnership with the University College Suffolk (UCS) a general exhibition to include a Photographic Festival would be held on The Waterfront from 24 May 2016 to 25 June 2016.

 

67.2    The primary project which required funding would be for a large-scale panoramic exhibition of Ipswich street life, by George Georgiou, as taken from the top of a double decker bus.  The project, in association with Ipswich Buses would create a social history of the town.  12 buses would then exhibit a selection of these images for a further two years and they would be housed as a collection at one of the local museums.  A book of photographs similar to those that would be taken was circulated to the Committee for information.

 

67.3    The second project in conjunction with Gotelee Solicitors, by Ipswich born Julian Germain, would consist of photographs of families in Ipswich with 4 to 5 generations still living.

 

            Resolved:

 

            that £1,200 be allocated from the South West Area Committee budget for the PhotoEast projects as detailed in report Ref No: SWAC/15/14, be agreed.

 

            Reason:  To support the South West Area Committee priority ‘Health and Wellbeing’.  

68.

SWAC/15/15 Funding request - Crocus Close to Orchid Close Pathway pdf icon PDF 56 KB

Additional documents:

Minutes:

68.1    The Community Engagement Officer presented this report which requested funding from the South West Area Committee to support a part funding project for the installation of a handrail and drainage repairs on the pathway from Crocus Close to Orchid Close.  The pathway, which had deteriorated over time, had been identified by the South West Area Housing Panel and Chantry Residents Association and the South West Area Housing Panel had contributed £1,062.90 towards the project.  

 

            Resolved:

 

            that £1,011.10 be allocated from the South West Area Committee budget for a powder coated galvanised steel handrail to be fitted the length of the pathway and to cut away and relay the asphalt at the 1.5m area of pathway most affected by poor drainage at Crocus Close, be agreed. 

 

            Reason:  The improvements would support resident access to local businesses and amenities, mitigate the risk of injury and falls from slip hazard from poor drainage and contribute to the appearance of the area.

69.

SWAC/15/16 Area Action Plan Update pdf icon PDF 52 KB

Additional documents:

Minutes:

            Resolved:

 

that the South West Area Action Plan, attached at Appendix 1 to report Ref No: SWAC/15/16, be noted.

 

Reason:  Developing priorities to provide the basis of an area delivery plan would enable the Area Committee to clearly communicate its vision and priorities for the area and help demonstrate how the budget was being allocated to deliver the priorities set for the area.

70.

SWAC/15/17 Area Committee Budget Update pdf icon PDF 57 KB

Additional documents:

Minutes:

70.1    The Head of Resource Management reported that as mentioned at the last meeting, the Finance Team had reviewed a number of historic items with outstanding committed funds which had not been claimed and were no longer required.  The Committee were asked to consider the outstanding financial commitments detailed in Appendix 1 to the report and it was agreed that these commitments would be returned to the South West Area Committee unallocated budget.

 

Resolved:

 

1.    That the financial statement of the South West Area Committee, attached at Appendix 2 to report Ref No: SWAC/15/17, be noted.

  

Reason: To provide an audit trail and ensure that the South West Area Committee budget has sufficient funds to deliver the priorities in its action plan.

 

2.    That the following surplus funds be returned to the unallocated South West Area Committee budget:

 

·         Lark in the Park - £50

·         Litter Bin/Dog Bin Provision – SWAC/12/10 - £1,020.42

·         Ipswich Community Playbus – SWAC/12/12 - £1,500

·         Old Stoke Area Clean Streets Project – SWAC/13/26 - £137.97

·         Noise Action Week – SWAC/13/30 - £937.88

·         Ipswich Art School – SWAC/14/02 - £13

·         Noticeboard Lavenham Road – SWAC/14/21 - £154.20

 

Reason:  To release any South West Area Committee budget funding where there was no further expenditure anticipated. 

 

71.

Dates of future meetings 2016/17, all to be held at 6.30pm:

·         Thursday 10 March 2016 – Chantry Methodist Church, Kingfisher Avenue IP2 0QN

 

(Venues to be arranged)

 

·         Thursday 9 June 2016

·         Thursday 28 July 2016

·         Thursday 20 September 2016

·         Thursday 17 November 2016

·         Thursday 19 January 2017

·         Thursday 23 March 2017

Minutes:

·         Thursday 10 March 2016 – Chantry Methodist Church, Kingfisher Avenue IP2 0QN

(Venues to be arranged)

·         Thursday 9 June 2016

·         Thursday 28 July 2016

·         Thursday 20 September 2016

·         Thursday 17 November 2016

·         Thursday 19 January 2017

·         Thursday 23 March 2017