Agenda and minutes

South West Area Committee - Thursday 16th July 2015 6.30 pm

Venue: Avenue Theatre Gippeswyk Hall, Gippeswyk Avenue IP2 9AF

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for absence


16.1    Apologies for absence were received from Councillors G Chisholm and P Gardiner.  Apologies were also received from Suffolk County Councillor H Armitage.


To Confirm or Vary the Order of Business




to vary the Order of Business.  To consider Item 5 SWAC/15/05 - Policing Priorities & Statistics after Item 12, to enable the Police to attend, otherwise the order be as printed on the Agenda.


Declarations of Interest


Councillor R Fern declared an interest in Item 11 - Area Action Plan Update as a member of the Ipswich Locality Homelessness Partnership.


Unconfirmed Minutes from the meeting held on 28 May 2015 pdf icon PDF 65 KB




that the minutes of the meeting held on 28 May 2015 be signed as a true record.


Update on actions from the last meeting


20.1    Councillor Smart updated that Councillor Powell had received a reply about bus shelters at Austin Street/Wherstead Road and at Gwent House following his request at the last meeting.  It was in the programme of the Integrated Transport Officer to procure a further advertising contract and when this was in place the backlog of shelters would be considered.  It was not an automatic assumption that shelters being replaced could be used elsewhere unless the advertising position was good.


20.2    Councillor Rudkin in her capacity as County Councillor for Bridge Division said that in light of this information she would contact the Integrated Transport Officer to offer some of her locality budget to extend the Real Time Passenger Information to shelters in the Bridge Division.           


20.3    The Assistant Community Engagement, Operations Manager updated about the deferral of the report of the Foundation Years Trust on 18 March 2015 for further information to be sought.  This funding request has now been withdrawn as the Foundation Years Trust would no longer be continuing with the project.


20.4    Councillor Fern asked what provision was being made by Suffolk County Council to provide the extra free childcare for 3 and 4 year olds agreed by Central Government?  Councillor Rudkin agreed to take this back to Suffolk County Council as the recent application for a nursery at Halifax Primary School had been turned down.  She had recently been at Stoke High School to view an excellent community arts project.   


Suffolk County Councillor update


21.1    As Councillor Gardiner was unable to attend the meeting, he had sent this update on the Hawthorn Drive project. Unfortunately as the consultation was carried out such a long time ago and the Highways Agency had since transferred from Ipswich Borough Council to Suffolk County Council he had been unable to find out any information about this’.  Suffolk County Councillor Rudkin agreed to speak to Councillors Gardiner and Armitage about any available information.




Responses to Public Questions Received and Open Discussion on Local Issues


22.1    The Chair confirmed that no formal questions had been received in advance of the meeting.


22.2    Councillor Cenci had received a request from a resident about the installation of a dog bin at Crowland Close, on the green area at the top of Stoke Park Drive.  Also requested were some additional benches in Bourne Park with the possibility of sponsorship.


 22.3   A resident requested that the surface of the main path through Bourne Park be resurfaced as it was currently a danger to cyclists (especially those learning to ride) and to wheelchair, pram and buggy users.  These requests would be taken further and the Chair introduced Simon Lanning who would take over from Charlotte McEnery as the Community Engagement Officer for the South West area of Ipswich from 4 August 2015.


22.4    Residents were encouraged to put forward any funding requests to the South West Area Committee and the Assistant Community Development, Operations Manager explained that requests must meet the criteria outlined in the Area Action Plan.  Other funding streams available would also be considered and the Officers at Ipswich Borough Council would help with any feasibility studies included with requests.


22.5    In respect of the proposed crossing at Hawthorn Drive, the consultation data has been considered and it has been recommended that the raised crossing by Hawthorn Drive, where children cross to get to Sprites Primary School would be a controlled pelican crossing.


22.6    The Chair mentioned that previous ‘walkabouts’ had been beneficial to identify any areas with problems and she asked residents to let the Councillors know if they would be willing to help in their wards.


22.7    A resident said that he could provide details of areas where the cycling infrastructure could be improved and Councillor Smart said that he would look into this with Ipswich Borough Council’s Planning Department.


22.8    In response to a resident’s query it was confirmed that a planning application for a petrol station as the Asda on Stoke Park Drive had not yet been received by the Planning Department at Ipswich Borough Council.  


Urban Characterisation Study Consultation


23.1    Mike Taylor, Conservation/Urban Design Officer at Ipswich Borough Council presented an urban characterisation study for the Chantry, Stoke Park and Maidenhall area.  The document had been adopted as a supplementary planning document for use when considering planning applications in the South West area.


23.2    The character area comprised of residential suburbs occupying the sweep of upland between the Orwell and the Belstead Brook.  The general character of the area reflected the design aspirations of public housebuilding in the middle decades of the 20th century.  Large, solidly built semi-detached and terraced housing with generous back gardens, arranged around distributor roads and cul de sacs with broad grass verges.


23.3    The document was available for viewing on the Ipswich Borough Council’s website (using the search facility) or a copy could be requested by contacting Gail Broom, the Senior Conservation Urban Design Officer at Ipswich Borough Council on 01474 432935.


23.4    The Officer responded to a question by a resident about whether this document would affect the criteria for planning applications for extensions.  He reported that it would depend on the location of the building and the impact on its surroundings but would probably not be significant for the majority of extensions as the document would not be used to decline an application.  He made reference to the Local List, which were buildings nominated by the public as being of local interest.


23.5    Councillor Fern made reference to the document that ‘the lack of tree planting should be addressed to protect road verges’ and he suggested that walkabouts be undertaken in the Hawthorn Drive area to see where tree planting could take place.  


Inside Out Update (Verbal)


24.1    Peter Watkins, the co-founder and Chair of Inside Out explained that it was a small local charity based at the old Crown Court in Ipswich, offering a successful and welcoming programme and a safe creative space to anyone suffering from depression or anxiety.


24.2    The £1,200 funding agreed by the South West Area Committee on 29 July 2014 had allowed open workshops to take place from September 2014 until July 2015.  There had been 42 arts and wellbeing sessions with 60 attendees, some of which had been from the South West Area.  The funding had paid for room hire and artists session fees which positively contributed to the improved mental health of participants and helped make them more socially active and positive.


24.3    The open sessions would continue from September 2015 due to funding from commercial companies and fundraising efforts being secured.    A funding bid to Comic Relief had been successful to run a programme for 17-25 year olds and one for ‘elders’.  This continued funding has given mental health issues the recognition it deserved and Ipswich was a place where a project of this type had really helped.          


SWAC/15/06 Area Action Plan Update pdf icon PDF 21 KB

Additional documents:


  25.1    The Assistant Community Engagement, Operations Manager explained that some of the South West Area Committee Councillors had met to revisit the priorities for 2015/16.  He explained that by working closely with Councillors and other partners, issues and hot spots had been identified.


25.2      In relation to the priority ‘Help people falling into debt’, the Credit Union would help explain to residents how to find the help they needed, explain the services available and how to access them.  Loan Shark Awareness weeks had previously been held to promote the Credit Union, giving out leaflets and providing contacts and advice.


25.3      Councillor Fern highlighted the work of The Chapman Centre, 1 Black Horse Lane, Ipswich, the emergency overnight accommodation where advice could be sought about debt, benefits and housing.


25.4       Councillor Smart reported that two more full time Parking Enforcement Officers would be recruited in the autumn and parking enforcement around schools would be part of their remit.


25.5       Councillor Powell asked why communal bins were not put out to take away refuse and the Assistant Community Engagement, Operations Manager agreed to look into this.




that the South West Area Action Plan, attached at Appendix 1 to report Ref No: SWAC/15/06, be noted.


Reason: Developing priorities to provide the basis of an area delivery plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities set for the Area.


SWAC/15/07 Area Committee Budget Update pdf icon PDF 25 KB

Additional documents:




that the South West Area financial statement and the South West Area Dashboard, attached at Appendices 1 & 2 to report Ref No: SWAC/15/07 respectively, be noted.


Reason:  To provide clear and transparent details of the amount of funds available to deliver the priorities in the action plan.           


SWAC/15/05 Police Priorities and Statistics pdf icon PDF 23 KB

Additional documents:


27.1      The Police were unable to attend the meeting however, discussion took place about the following:-


·         Councillor Cenci reported that stones had been thrown from the car park, hitting greenhouses in Malmesbury Close and that cars were racing at night in Asda car park. 

·         A resident reported that drug paraphernalia had been found in Gippeswyk Park.  Councillor Smart suggested that this be reported via the Cleaner Ipswich Hotline as this required a specialized operation to resolve.  The Cleaner Ipswich Hotline can be accessed online

·         Speeding vehicles had been reported at Sheldrake Drive.

·         It was confirmed that Inspector Kevin Horton (for the South West Area) would be based at Stone Lodge Youth Centre.




that the Statistics, as detailed in Appendix 1 to report Ref No: SWAC/15/05, be noted.


Reason:  To provide clear and transparent details of the crime statistics in the South West area of Ipswich.


Dates of Meetings 2015/16, all to be held at 6.30pm

·         Thursday 10 September 2015 – St Peter’s Church, Stoke Park Drive IP2 9YP

·         Thursday 5 November 2015 – Venue to be confirmed

·         Thursday 21 January 2016 – Orwell Room, Grafton House, 15-17 Russell Road, IP1 2DE

·         Thursday 10 March 2016 – Venue to be confirmed


·         Thursday 10 September 2015 – St Peter’s Church, Stoke Park Drive, IP2 9YP

·         Thursday 5 November 2015 – Venue to be confirmed

·         Thursday 21 January 2016 – Orwell Room, Grafton House, 15 – 17 Russell Road, IP1 2DE

·         Thursday 10 March 2016 – Venue to be confirmed