Agenda and minutes

North East Area Committee - Thursday 21st March 2019 7.30 pm

Venue: Ransomes Sports Pavilion, Sidegate Avenue, Ipswich IP4 4JJ

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for Absence


There were no apologies for absence.


Unconfirmed Minutes of the Meeting held on 24 January 2019 pdf icon PDF 92 KB




that the Minutes of the meeting held on 24 January 2019 be signed as a true record.


Declarations of Interest


There were no declarations of interest.


To Confirm or Vary the Order of Business




that the Order of Business be confirmed as printed on the Agenda.


Police Priorities in North East Ipswich


75.1.    Inspector Sally Henderson presented this item and reported that the Antisocial Behaviour issues within Pearson Lane continued to be addressed with increased patrols and searches in the area.  There had been a recent increase of theft from motor vehicles and damage to vehicles and therefore residents were reminded to remain vigilant and to keep valuable items off display and to report any suspicious activity to the Police. There had also been a number of pedal cycle thefts in St John’s Ward.


75.2.    Four new Officers had attended Speed Gun Training and speed checks would be undertaken within the North East area.  


Chair's Update on Action Points from the Previous Meetings (Verbal)


76.1.    Councillor Darwin reported that UK Power Networks had confirmed that any residents who required extra support in the event of a power outage could be registered on their priority service register. This service allowed vulnerable residents, such as the elderly and families with very young children, to access a priority service if required following a power cut.


Ward Councillors Feedback from their Communities


77.1.    Rushmere Ward


Councillor Ion advised residents that any suspicious behaviour should be reported to the police as this would help support their intelligence and evidence gathering. Residents could also report concerns to their Ward Councillors who could feed this information back to the Police.


Councillor Gage confirmed that work would be undertaken at Dundee House to address the issue of pigeons roosting under the solar panels. Consideration would also be given following a request from a resident for a litter bin outside the premises to ensure that this would not attract any antisocial behaviour.


Councillor Gage advised that there had been some concerns raised by residents living in the prefab bungalows on Humber Doucy Lane regarding issues parking on their premises. This would be investigated further with a view to ensuring the properties could be easily accessed.


An event celebrating the Pop Up Library would be held on Thursday 10th April 2019 at the Ransomes Sports Pavilion, Sidegate Avenue, Ipswich IP4 4JJ, between 1.30pm and 4.30pm, and residents were encouraged to attend.


Councillor Ross reported that he would be representing a number of residents, concerned about the application received by the Co-Op to extend their licencing hours in all stores from 6.00am to 11.30pm, at a future Licensing & Regulatory Sub-Committee.


Bixley Ward


Councillor Carnall reported that he had received a number of negative comments from local residents regarding the new Cornhill Development.


Councillor Phillips confirmed that there had been a number of queries regarding resident parking options, concerns raised around hospital parking and he had dealt with some general planning issues.


Councillor Pope advised that a meeting had been held with residents of Gleneagles Drive who were concerned about a number of Highway issues in their road. Councillor Pope reported that positive feedback had been received by residents following the parking enforcement applied at Chilton Road for no parking on grass verges and it was hoped that this could be rolled out in other areas within the ward over the upcoming year.


St John’s Ward


Councillor Darwin reported that the swings and twister which had been damaged at Newbury Road Play Recreation Ground would be replaced shortly with a new swing set and a ‘witches hat’.


Potholes in the Britannia Road area continued to be reported to Suffolk County Council and a leaflet had been designed for circulation within the Orwell, Stanley and Pearce Road area providing advice to residents around the importance of ensuring access for emergency vehicles when cars were parked on the road.


Suffolk County Councillors Feedback from their Divisions


78.1.    Bixley Ward


Suffolk County Councillor Paul West reported that the potholes in Winston Avenue would be repaired and resurfaced within the next few months.


   St John’s Ward


Suffolk County Councillor Sarah Adams advised that the experimental traffic order in Goring Road was up for renewal/extension and residents within the area and Lattice Avenue would be contacted shortly by the County Council regarding this.


Concerns had been raised by residents with regards to the increase in vans parked on Eden Close and Springhurst Close and the negative impact this had on residents. Unfortunately, there was no clear solution to address these issues however, work would continue with residents to consider what, if any, changes could be made. The cost of a survey for dropped kerb investigations had also recently increased to £300.00 with any resulting work being undertaken at the expense of the resident.


Following the recent speed camera investigations in Fuchsia Lane, there had not been enough evidence to support a 20mph speed limit.


Rushmere Ward


Suffolk County Councillor Sandra Gage reported that consideration continued on how further to support schools in the area, especially around the STEM (Science, Technology, Engineering and Mathematic) subjects.  It was confirmed that a number of schemes would be funded as part of the locality budget received as a County Councillor. The issues raised around the significant road safety concerns on footways outside Rushmere Hall Primary School continued to be a high priority  Work would be undertaken between Highways and the Education teams to resolve this, and progress reported to residents.


It was confirmed that concerns raised by residents regarding damaged footways on Rushmere Road for those using wheelchairs, the visually impaired or with limited mobility, had been reported to Suffolk County Council for further consideration.  She had also recently attended a conference at Suffolk County Council about ‘Understanding Youth Violence and Gangs’.


Monitoring Update - Lofty Heights


79.1.    Olive Quinton of Lofty Heights, provided an overview of the work which had been undertaken following the funding received from the North East Area Committee in January 2018. The funding had been used to purchase a new van which had positively impacted on the work that they continued to deliver. 


79.2.    Lofty Heights had been able to increase their workload within Ipswich and the surrounding areas and this had benefited a number of vulnerable people and families. Fewer trips to recycling centres were required with the larger vehicle and therefore more time could be given with individuals in their homes. Successful partnerships had been formed with other organisations to ensure that as many residents could be supported where possible.  Examples of where the management of clutter had taken place, recycling and how to manage waste sensibly were given e.g. passing items on to charities such as Age UK.


79.3.    Successful recruitment and training had taken place with nine young vulnerable people recently given the opportunity to attend a 6 week training programme with Lofty Heights where new skills, confidence building and health/safety training had been provided. To date, Lofty Heights had recruited 12 young people in paid employment, 5 had been successfully employed in businesses and one had created their own business.


79.4.    The North East Area Committee thanked Lofty Heights for their attendance and their important work in the community. 


Responses to Public Questions Received and Open Discussion on Local Issues


80.1.    No questions had been received prior to the meeting and as always, if a question was received by the Tuesday at 10.00am, 2 days prior to the meeting then it would receive a full response from Officers.


NEAC/18/19 Funding request - Suffolk Pride Festival 2019 pdf icon PDF 794 KB


81.1.    Andrew Flewitt from the events team of Suffolk Pride, presented the request for funding for £750.00 towards the cost of holding a one-day parade and celebration event on Ipswich Waterfront on 22 June 2019. The origins of why the celebration began were detailed and the route of the planned festival was explained. The event would bring the Suffolk Community together and would involve music from local bands, entertainment and would be held in partnership with the Ipswich Food & Drink Festival. The event was also linked to Suffolk Day and many organisations and businesses would be taking part.


81.2.    A series of educational events would be held in schools prior to the festival and a Pre-Pride party would be held on Thursday 18 April 2019 at Isaacs on the waterfront from 7.00pm till late.


81.3.    Mr Flewitt confirmed that 60 companies within the area had been contacted with regards to providing support to the event and many had registered an interest, with a number of tentative pledges made to date. Other sources of funding continued to be considered including locality budgets and a ‘Just Giving’ page.




that £750.00 be allocated from the North East Area Committee budget towards the cost of the Suffolk Pride parade and celebration event for 2019, be agreed.


Reason: To benefit LGBTQ+ people in Ipswich and Suffolk and promote cultural and community cohesion for the whole town.


NEAC/18/20 Funding request - Summer & Half Term Activities Programme pdf icon PDF 59 KB

Additional documents:


82.1.    Andy Wilesmith, the Assistant Operations Manager for Sport, presented this request for funding via video to deliver the Jumpers for Goalpost summer holiday and half-term activities in the North East Ipswich. Last year had been a great success with nearly 300 young people taking part. No set programme was available as yet and it was confirmed that the free iCard offer would be returning again this year for those qualifying as this initiative had been so successful last year.


82.2.    Park activities with Positive Futures would continue with marketing and promotion being via social media to connect with individuals, groups and schools. IBC had become an accredited Sports Leader Provider through the Leadership Programme which provided future opportunities to obtain a qualification.




that £2,960.00 be allocated from the North East Area Committee budget to deliver the Jumpers for Goalposts summer holiday and half-term activities in North East Ipswich, be agreed.


Reason: The Jumpers for Goalposts programme had increased participation numbers over the last 4 years and this would allow young people across the town to participate in physical activity over the summer and half term holidays.


NEAC/18/21 Area Committee Budget Update pdf icon PDF 56 KB

Additional documents:


83.1.    The Operations Manager Maintenance & Contracts presented the Area Committee Financial Update and reported that the remaining unallocated budget available to spend on the priorities of the Area Action Plan for North East Ipswich was £5,486.45.




that the financial position of the North East Area Committee, be noted.


Dates of Future Meetings for 2019/20 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm

All meetings to be held at Ransomes Sports Pavilion. Sidegate Avenue IP4 4JJ unless indicated:


·         Thursday 13 June 2019 – St John’s United Reformed Church, 1 Cowper Street IP4 4AF

·         Thursday 25 July 2019

·         Thursday 19 September 2019

·         Thursday 28 November 2019

·         Thursday 23 January 2020

·         Thursday 19 March 2020


All meetings to be held at the Ransomes Sports Pavilion, Sidegate Avenue, IP4 4JJ, unless otherwise indicated.


·         Thursday 13 June 2019 –  St John’s United Reformed Church, 1 Cowper Street, Ipswich IP4 5JD

·         Thursday 25 July 2019

·         Thursday 19 September 2019

·         Thursday 28 November 2019

·         Thursday 23 January 2020

·         Thursday 19 March 2020