Agenda and minutes

North East Area Committee - Thursday 13th July 2017 7.30 pm

Venue: St John's Church Hall, Cauldwell Hall Road, IP4 4QE

Contact: Trisha Sutton  01473 432512

Items
No. Item

1.

Election of Chair

Minutes:

Resolved:

 

that Councillor S Darwin be elected as Chair of the North East Area Committee for the municipal year 2017/18.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors J Carnall, E Elavalakan, R Pope and A Ross.

3.

Unconfirmed Minutes of the Meeting held on 16 March 2017 pdf icon PDF 104 KB

Minutes:

3.1      Minute 87.1 Councillor Phillips had given an update on behalf of Suffolk County Councillor West who requested that the word ‘concerns’ be removed from the last sentence. 

 

3.2      Minute 95.1 – Councillor Phillips requested said that it be minuted that he had thanked the Community Engagement Officer for the revisions to the Funding Protocols.

 

Resolved:

 

that the minutes of the meeting held on 16 March 2017, with the amendments above, be signed as a true record.

4.

To Confirm or Vary the Order of Business

Minutes:

4.1      Item 16 – NEAC/17/06 Funding request – Ipswich Community Radio Studio Equipment – The applicant for this item had determined it urgent to purchase one of the items from other funds so this funding request would no longer be considered as an item for this agenda.

 

            Resolved:

 

            that the Order of Business, with the amendment detailed above, be as confirmed on the Agenda.

5.

Declarations of Interest

Minutes:

There were no declarations of interest.

6.

Chair's Update on Action Points from the Previous Meetings (Verbal)

Minutes:

6.1      The Chair updated the Committee about the programme of gas main works on Woodbridge Road.  The location had been revised and was now only from Milton Street to Lattice Avenue with road closure diversions in place.  The Chair also reported that there would be resurfacing works at the Woodbridge Road end of Khartoum Road with overnight diversions only.

 

6.2      A resident enquired about the ownership of the small park area in Clementine Gardens and the Chair agreed to raise this with Officers.  A stall promoting the North East Area Committee had been at the ABC Childcare (Ipswich) & Britannia Primary School summer fete on 24 June 2017.  

7.

Ward Councillors Feedback from their Communities

Minutes:

7.1       Rushmere ward

 

Councillor Gage said she had been pleased to attend the 25th anniversary of Dundee House being opened.  Anti-social behaviour in and around the Selkirk Road/Renfrew Road area was being addressed with extra Police patrols.  Councillor Gage had run a stall for the North East Area Committee at the Sidegate Primary School Country Fete on 10 June 2017.    

 

            Bixley ward

 

Councillor Phillips spoke about the sudden closure of the Post Office at Heath Road and on querying why; the Post Office had apologised and said that they were hoping to find another location.

 

            St John’s ward

 

Councillor Darwin reported that a ‘Great Get Together’ event held at Northgate High School inspired by Labour MP Jo Cox had been both poignant and moving.  Pupils at Sidegate Primary School, working with IBC and the Suffolk Wildlife Trust had designed posters to ‘Help the Hedgehogs’ and develop a green highway in the locality of the school by making gardens hedgehog friendly.  These posters had been distributed to all houses in the Sidegate Primary School catchment area.  A vintage afternoon tea had been held by the ladies who had attended the ‘More than Mum’ programme.

8.

Suffolk County Councillors Feedback from their Divisions

Minutes:

8.1      Suffolk County Councillor West had used some of his locality budget to fund dyslexia resource boxes at Copleston and St Albans High Schools and at Broke Hall, Britannia and St John’s Primary Schools in conjunction with the Suffolk Dyslexia Association.  Double yellow lines were due to be placed on problem areas in the North East within the next couple of months.

 

8.2      Councillor Gage in her capacity as a Suffolk County Councillor said that the section of Whitby Road from Brunswick Road to Belvedere Road would be resurfaced during the week of 24 July 2017.  The ‘Real Time Passenger Information’ screen at the Woodbridge Road/Khartoum Road stop, part funded by this Committee and Councillor Gage’s Council Locality Budget, had recently been installed.  She was now using her Locality Budget to help Noah’s Ark Pre-School at St John’s Church and Little Acorn’s Pre-School at Sidegate Primary School to install new outdoor garden areas.  A temporary experimental traffic restriction order, funded by Councillors Gage’s Highway Locality Budget, would be placed on Westbury Road within the next 6 weeks to enforce ‘no parking’ on grass verges and all residents in the area had been informed.

 

8.3      It was proposed by Suffolk County Council that the No 38 free Shuttle Bus would be axed from 28 July 2017 and a petition had been launched to persuade Suffolk County Council to reconsider.  The service was valuable to both the public and the town’s economy and the drivers were friendly to staff and residents who used the bus.

9.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

9.1      The Chair said that no questions had been received prior to the meeting however, if residents submitted a question to the Committee by post or e-mail then they would receive a full response from an appropriate Officer of the Council.

 

9.2      A resident asked whether the No 66 and 6A bus service would still continue down Woodbridge Road and it was confirmed that it would continue as normal and the 75 would also continue along Sidegate Lane and Spring Road as normal.  A resident asked about the decision to close the bus stop at Dove Street and asked that the data collected and the analysis be made public.  Councillor Gage agreed that she would pass this request on to Councillor Mandy Gaylard as she was the Suffolk County Councillor for St Helens division who was working with Officers on a wider scheme.

 

9.3      A resident said that as a dog walker he was concerned that the dog waste bins, in particular in Alexandra Park, were very often full especially after the weekends.  He was also concerned that the waste bins were located 50 yards from the benches and they should be placed nearer.  The Chair confirmed that the bins in parks were placed near to the entrances and exits and residents were encouraged to take the waste home and put it in their own bins but any full bins could be reported via the Cleaner Ipswich Hotline on 01473 433000.  

 

9.4      A resident who ran a Scout Group was concerned that there were plans to reduce the football pitches on Dumbarton Recreation Ground and Councillor Gage agreed to look into this.

10.

Policing Priorities

Minutes:

10.1    Inspector Andy Pursehouse introduced himself to both the Committee and residents and reported that the two main issues in the North East were burglaries from outbuildings, sheds and garages (with some 50% being left insecure) and thefts from motor vehicles (when articles like laptops had been left on display).  He suggested photographing power tools and noting serial numbers and said that more information about this was available on the Suffolk Police website.

https://www.suffolk.police.uk/advice/home-safety/keeping-your-home-safe

 

10.2    The Inspector reported that a multi-agency approach was being taken about the rough sleepers in Ipswich with a holistic approach to those with drug or alcohol addiction.  Dedicated teams were still targeting areas where anti-social behaviour was occurring and Operation Woven was still underway with 120 arrests taking place in the last 5 months and gang activity being monitored.  If residents witnessed any suspicious activity they should report it to Crimestoppers on 0800 555111, Phone Number 101, or by e-mailing

Ipswich.East.SNT@suffolk.pnn.police.uk

11.

NEAC/17/01 - Area Committee Budget Update pdf icon PDF 62 KB

Additional documents:

Minutes:

11.1    The Lead Head of Service presented the Area Committee budget update and reported that a further £18,200 had been allocated for 2017/18, bringing the total budget available to spend on the priorities of its Area Action Plan to £38,489.81.  The current financial position of the North East Area Committee was set out at Appendix 1 to the report. 

 

11.2    The Making a Difference (MAD) budget spend for 2016/17 totalled £1,862.89 and it was requested that the underspend of £837.11 be returned to the main unallocated North East Area Committee budget.  It had been agreed at the meeting held on 16 March 2017, within the MAD protocol that 10% of the annual budget would be devolved to the Making A Difference budget.  This equated to £600 per ward for 2017/18.  

 

            Resolved:

 

1.    that the financial statement in Appendix 1 of report NEAC/17/01 be noted.

 

2.    that £1,800 had been allocated to the Making A Difference (MAD) budget for 2017/18 in accordance with the adopted Making A Difference budget funding protocol.

 

3.    that £837.11, unspent MAD funding for 2016/17 be returned to the main unallocated North East Area Committee budget.

 

Reasons:

 

(a)  To provide clear and transparent details of the amount of funds available to the Area Committee to deliver the priorities in its action plan.

(b)  To allow the North East Area Committee to devolve 10% of its annual budget to support small scale community initiatives.

(c)  To release any North East Area Committee budget funding where there is no further expenditure anticipated.

12.

NEAC/17/02 Funding request - Venue Hire/Publicity pdf icon PDF 56 KB

Additional documents:

Minutes:

12.1    The Community Engagement Officer presented this report which requested that £500 be allocated from the North East Area Committee budget for costs associated with advertising and venue hire for the North East Area Committee for 2017/18.  It was reported that £200 was allocated to each of the five Area Committees annually as part of the base budget and any surplus would be returned to the main budget.

 

            Resolved:

 

            that £500 be allocated from the North East Area Committee budget for costs associated with advertising and venue hire for the North East Area Committee for 2017/18, as detailed in Appendix 1 of report Ref No: NEAC/17/02, be agreed.

 

            Reason:  To facilitate the good running of the Area Committee, meeting the goal to devolve power closer to the people.

13.

NEAC/17/03 Funding request - Summer Holiday Activities Programme pdf icon PDF 56 KB

Additional documents:

Minutes:

13.1    Andy Wilesmith, Assistant Operations Manager, Sports & Leisure presented this report which requested £2,157.30 funding from the North East Area Committee budget to deliver the Jumpers for Goalposts summer holiday activities in North East Ipswich.  A range of activities would be offered from basketball, park activities and ‘This Girl Can’ touch rugby.  Swimming activities would also be offered at Fore Street swimming pool to encourage as many women as possible to participate in the ‘This Girl Can’ programme and it was confirmed that female staff would be on duty where possible.  By working with coaches, groups would be encouraged to build community hubs with programmes which could be made sustainable in the long term.

 

13.2    Marketing would consist of traditional flyers and also engagement by social media on Twitter, Facebook and Instagram and through Suffolk County Council’s Education Department, Suffolk Young Carers and through schools.  In relation to a question by Councillor Phillips it was confirmed that water would be available at most of the locations but refreshments would not be offered.

 

13.3    Councillor Darwin asked why Cherry Tree Recreation Ground had not been included as a possible location for the North East and the Officer explained that it had been a difficult choice to decide which locations would be used but more facilities would be available at Ransomes Sports Ground.  If more funding and resources had been available to deliver the programme then there would have been activities at both locations.    

 

            Resolved:

 

            that £2,157.30 be allocated from the North East Area Committee budget to deliver the planned programme of summer holiday activities in North East Ipswich, be agreed.

 

            Reason:  The Jumpers for Goalposts programme has increased participation numbers over the last 3 years to allow young people across the town to participate in physical activity over the summer.

14.

NEAC/17/04 Funding request - Ipswich & Suffolk West Indian Association pdf icon PDF 58 KB

Additional documents:

Minutes:

14.1    Yvonne Buckley presented this item which requested £460 from the North East Area Committee budget as a contribution towards the running costs of the Ipswich & Suffolk West Indian Association’s weekly lunch club.  She explained that after the war many West Indians had worked at Ipswich Hospital and in engineering firms such as Cranes and the lunch club enabled those from that generation, who might feel isolated, to engage with each other. 

 

14.2    Leaflets were distributed by ISCRE and many of the members had brought their children and grandchildren to the club with their being over 30 members in total.

 

            Resolved:

 

            that £460 be allocated from the North East Area Committee budget as a contribution to 12 months running costs for their weekly lunch club at the Ipswich & Suffolk West Indian Association, be agreed.

 

            Reason:  To enable Ipswich and Suffolk West Indian Association to continue to meet the needs of the older generation of the Caribbean community in Ipswich via the provision of a weekly Lunch Club and other sociable and informative events.

15.

NEAC/17/05 Inspire Suffolk Sports & Media Youth Programme pdf icon PDF 510 KB

Minutes:

15.1    Caro Thornton, Grant and Development Manager at Inspire Suffolk presented this report which requested the allocation of £500 to Inspire Suffolk towards the costs of a programme of sports and media based learning and mentoring.  She explained that Inspire Suffolk became independent of Ipswich Town Football Club in 2003 as an opportunity to purposely integrate young people into society, enhance communication skills, teamwork and confidence and be part of the ‘not in education, employment or training’ (NEET) prevention programme.   

 

            Resolved:

 

            that £500 be allocated to Inspire Suffolk from the North East Area Committee budget towards the costs of the sports and media youth activities. 

 

            Reason: To provide Committee funding to the Inspire Suffolk project as contribution towards the cost of staff and equipment as part of the wider project.

16.

NEAC/17/06 Funding request - Ipswich Community Radio Studio Equipment pdf icon PDF 208 KB

Minutes:

16.1    The applicant for this item had determined it urgent to purchase one of the items from other funds so this funding request would not be considered this evening.

17.

NEAC/17/07 Area Action Plan Update pdf icon PDF 51 KB

Additional documents:

Minutes:

17.1    The Community Engagement Officer presented this report which included the priorities for the North East area in line with the Indices of Deprivation as identified by the Department of Communities and Local Government and the underlying principles of the Council’s Corporate Plan ‘Building a Better Ipswich’. 

 

            Resolved:

 

            that the North East Area Action Plan, attached at Appendix 1 to report Ref No: NEAC/17/07, be noted.

 

            Reason:  Developing priorities to provide the basis of an action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities for the area.

18.

NEAC/17/08 Community Dashboard pdf icon PDF 55 KB

Additional documents:

Minutes:

18.1    The Community Engagement Officer presented the Community Dashboard for the North East area which had in depth information about income, the economy and employment.

 

18.2    The Officer made reference to the 10% of people in North East Ipswich who provided unpaid care to support others, the 41.2% of economically active people in North East Ipswich aged 16-74 employed full time and the 160 people in North East Ipswich aged 16-64 claiming out of work benefits as of May 2017.

 

18.3    The Officer encouraged any groups who could benefit from North East Area committee funding to get in touch with her at

alice.firbank@ipswich.gov.uk

 

            Resolved:

 

            that the Community Dashboard for the North East area, attached at Appendix 1 to report Ref No: NEAC/17/08, be noted.

 

            Reason:

 

            To provide details to Councillors and the community of the North East area which may also be of interest to residents.   

19.

Dates of Future Meetings for 2017/18 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm.

All to be held at St John’s Church Hall, Cauldwell Hall Road, IP4 4QE

 

·         Thursday 7 September 2017

·         Thursday 2 November 2017

·         Thursday 11 January 2018

·         Thursday 15 March 2018

Minutes:

·         Thursday 7 September 2017

·         Thursday 2 November 2017

·         Thursday 11 January 2018

·         Thursday 15 March 2018