Agenda and minutes

North East Area Committee - Thursday 16th March 2017 7.30 pm

Venue: St John's Church Hall, Cauldwell Hall Road IP4 4QE

Contact: Trisha Sutton  01473 432512

Items
No. Item

81.

Apologies for Absence

Minutes:

Apologies were received from Councillor Carnall and Suffolk County Councillor West.

82.

Minutes of the Meeting held on 11 January 2017 pdf icon PDF 106 KB

Minutes:

82.1    Minute 70.1 - ‘New yellow lines in’ Belvedere Road, …. ‘had been agreed at the recent Suffolk County Council Rights of Way Committee.’  ‘New requests had been put forward for yellow lines at the’ Old Fire Station development, Alma Close ‘and at the Roundwood Road junction with Rushmere Road for consideration.’  The Real Time …… was expected to be installed ‘in March’.

 

            Minute 70.3   - In relation to …for installation ‘including’ Crofton Road and Digby Road and ‘initial’ consultation would take place.

 

            Minute 75.6 – Councillor Phillips asked how much ... and Ms Ludwig said no charge would be made.  He also asked about ISCRE having unrestricted funds …. however, Ms Ludwig said that ‘this was not her area of responsibility’.

 

            Minute 76.2 – ‘Councillor Phillips asked if there would be a charge for the programme and it was confirmed that there would be no charge.           

 

            Resolved:

 

            that the minutes of the meeting held on 26 January 2017, with the amendments above, be signed as a true record.

83.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be as confirmed on the agenda.

84.

Declarations of Interest

Minutes:

There were no declarations of interest.

85.

Chair's Update on Action Points from the Previous Meeting (Verbal)

Minutes:

85.1    The Chair had attended the well supported Holocaust Memorial Day on 27 January 2017 which had been part funded by Making A Difference (MAD) funding. 

 

85.2    Flyers were available for the ‘More than Mum’ programme which would be held on 24 March 2017 at Tower Hall, Broadlands Way, Rushmere St Andrew.    

86.

Ward Councillors Feedback from their Communities

Minutes:

86.1    Rushmere ward

 

Councillor Gage said that at the last meeting she had mentioned that investigations were taking place to introduce trees into grass verges at Westbury Road.  It had been considered that there would be space for one tree only and funding had been put forward.  Two planning applications for Tuddenham Road and Newbury Road had been submitted but concerns had resulted in them being rejected.

 

Councillor Ion said that he had written to some residents whose blue refuse bins had been left on the pavement blocking the pathway for wheelchair and pushchair users.

 

Bixley ward

 

            Councillor Phillips had mainly dealt with planning and highway issues.  Councillor Pope said that the Ipswich Hospital NHS Trust were planning to put a temporary car park on the old Bridge School site, Heath Road for extra parking for both visitors and staff.

87.

Suffolk County Councillors Feedback from their Divisions

Minutes:

87.1    Councillor Gage in her capacity as a Suffolk County Councillor confirmed that the first phase of verge protection at Angus Close had been completed, the yellow lines had been marked up and the second phase would be completed in 4 – 6 weeks.  

 

            Suffolk County Councillor Martin said that the footways at Bloomfield Street would be replaced between the 10 – 21 April 2017.  Work to resurface Fuchsia Lane would take place in time but for now the potholes were being filled.  In respect of the aforementioned waste bins being left on the pavements access problem he encouraged residents to talk to their neighbours as often they would kindly take the bin in for them.  Several residents raised how difficult it was for the refuse collection lorries to access some streets due to parked cars as it was likely that a fire engine would not be able to gain access either.

 

            Councillor Phillips gave an update on behalf of Suffolk County Councillor West that yellow lining and an experimental road audit proposed for Chilton Road would happen in the late spring.  He also mentioned concerns about changes to the Copdock interchange at junction 55 on the A14/A12.

88.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

88.1    The Chair said that no questions had been received prior to the meeting however, if residents submitted a question to the Committee by post or e-mail then they would receive a full response from an appropriate Officer of the Council.  She made reference to an expected major road closure westbound on Woodbridge Road from Kirby Street to Argyle Street during mid-July and a further update on any diversions would be given at the next meeting.

 

88.2    A resident reported that a vehicle had been seen driving over the grass verge at Foxhall Road and it was suggested that the registration number be taken and it be reported to the Police.

 

88.3    Councillor Pope confirmed that in respect of the Copdock interchange there was a rough proposal that a flyover be proposed from A14 and onto the A12 towards Felixstowe.

 

88.4    A resident asked who owned The Drift near Cherry Lane as indiscriminate parking and the abandonment of vehicles was occurring on land in this area.  It was not known whether the land was privately owned or was on the Highway and the Suffolk County Council Officers agreed to speak to the resident after the meeting.

89.

Policing Priorities

Minutes:

89.1    Inspector Salmon updated residents that he would be transferring to the Police Control Room at the end of March and Inspector Andy Pershouse would be taking over the Ipswich East area.  The Inspector said that he was comfortable with response times but there had been an increase in violent incidents in Ipswich generally in the last few months and this increase was considered to be linked to drug dealing and group violence.

 

89.2    In respect of Operation Volcanic, there had been significant levels of success with 110 arrests being made in the last 12 months and large amounts of weapons and cash had been seized.  The Inspector showed a detailed map of all serious crime since December 2016 and assured residents that much of the violence was linked to two groups and suspects had either been arrested or were in prison for all the recent six most violent offences.

 

89.3    The Constabulary were working on strategies with a multi-agency approach to deter and prevent crime, the Police had identified the tensions, the public were not under any direct impact and were at low risk.  Operation Woven focussed exclusively on diversionary tactics through education and skills to prevent the kudos or glamour of recent events and strengthen resilience. 

 

89.4    Inspector Salmon asked residents to continue to report any suspicious activity and in relation to a resident saying that a Police car seemed to permanently be at the hospital, he agreed and said that often incidents involved those with mental health issues so assessment at the hospital took place first.  The Chair thanked Inspector Salmon for his attendance at the Area Committees and for giving so many detailed updates. 

90.

NEAC/16/19 Funding request - Police Speed Indicator Device pdf icon PDF 54 KB

Additional documents:

Minutes:

90.1    Inspector Salmon introduced this funding request for a Speed Indication Device (SID) to be deployed in the North East of Ipswich to promote safe driving.  The location would depend on feedback from the Neighbourhood Policing Group about reports of speeding vehicles. 

 

90.2    Discussion took place about the merits of both the DFS600 and DFS700 and Councillor Gage considered the data storage capability of the DFS700 to be an advantage as it would allow comparisons at locations where speeding was known to occur.  Councillor Phillips asked about maintenance costs and whether the system would be insured and it was confirmed that occasional maintenance and insurance would be the responsibility of the Police.

 

90.3    Councillor Ross suggested that one type of speed indication device should be allocated from this year’s Area Committee budget and if successful then the other type could be considered for funding by the Committee at a later date. 

 

            Resolved:

 

            that £3,562.50 be allocated from the North East Area Committee budget for a DFS700 pole mounted Speed Indication Device (SID), be agreed. 

 

            Reason: To enable the Ipswich East SNT to promote safe driving and contribute to a reduction in highway casualties and road traffic collisions and ultimately, make the North East area a safer and healthier place to live, work, travel and invest.

91.

NEAC/16/20 Funding request - St Margaret's Cricket Club pdf icon PDF 118 KB

Minutes:

91.1    Mr Carl Fitch, a member of St Margaret’s Cricket Club presented this report which requested £4,350.51 of funding from the North East Area Committee budget to carry out improvement works to the cricket facilities at Ransomes Sports Centre.  He gave some background of the cricket club which had been in existence since 1948 and had moved to Ransomes Sports Ground in 1988.  The Ransomes Sports Centre had recently been rebuilt by Ipswich Borough Council and the cricket club had made a contribution. 

 

91.2    Coaching was offered to school students, run by volunteers 4-5 days a week during the summer months.  It was hoped that better facilities would attract more members and also might attract the interest of more female members.  

 

91.3    Councillor Ross asked whether any schools in St John’s ward would be invited to take part and Mr Fitch said that flyers had been printed and would be delivered to all primary and secondary schools in the North East area.  It was confirmed that fundraising events would also take place with community fun days being held on Saturdays twice a year and a quiz night would be held on 21 March 2017.

 

91.4    Councillor MacDonald asked how long the nets and matting were likely to last and Mr Fitch said that they should remain in good condition for at least 15 years but in future years, re-investment and routine maintenance would be able to be undertaken.

 

            Resolved:

 

            that £4,350.51 be allocated from the North East Area Committee budget to carry out improvement works to ensure the continued and safe use of the cricket facilities at Ransomes Sports Centre, be agreed.

 

            Reason:  To support St Margaret’s Cricket Club in providing safe and enjoyable cricket facilities and coaching that encouraged health, fitness, participation and community spirit.

92.

NEAC/16/21 Funding request - Foxhall Day Care Centre pdf icon PDF 64 KB

Additional documents:

Minutes:

92.1    Ms Yvonne Kane, the Centre Manager from the Foxhall Day Care Centre presented this report and explained that the centre helped vulnerable older people some of whom had specialist needs.  The dedicated experienced staff ensured that the day centre was a safe environment which offered mental stimulation for each individual to gain independence and improve their health and well-being.

 

92.2    The centre had a courtyard garden where activities such as growing seeds and plants offered the opportunity to awaken memories from the past and the services were often seen as a preventative measure to reduce the pressure on GP’s, hospitals and other social care services.  By socially interacting, service users could make new friends and renew acquaintances, prevent isolation, prolong independent health and improve their ability to care for themselves.

 

92.3    The provision of a summer outing would greatly enhance the mental health and wellbeing and allow users to enjoy being in a different environment as many of them lived alone and had no means of going for a social day out.

 

92.4    Councillor Ross supported the funding request as 80% of service users lived in the three wards in the North East area of Ipswich and Ms Kane said that several users attended more than one day each week and she stressed the importance of allowing family carers an informal respite.

 

            Resolved:

 

that £2,087.18 be allocated from the North East Area Committee budget to Foxhall Day Care Centre for provision of equipment and training, as detailed in Appendix 1 to report Ref No: NEAC/16/21, be agreed.

 

Reason: To enable staff at the Foxhall Centre to offer a diverse activities programme that provided both mental and physical stimulation, was fun to participate in and provided service users with the opportunity to maintain and/or learn new skills should they wish to do so and to remain active and independent.  To allow the Foxhall Centre to plan a day trip to Felixstowe, this would enhance the mental health and wellbeing of service users.  To provide effective training and development opportunities for staff and volunteers that would enhance their general skills and knowledge to better meet the needs of service users and ensure the centre was legally compliant.

93.

NEAC/16/22 Funding request - School Dental Health Pilot pdf icon PDF 366 KB

Minutes:

93.1    The Chair explained that the School Dental Health funding request had been deferred as the project had been funded through the locality budgets from two Suffolk County Councillors and no further funding from the Area Committee was required at this stage.

94.

NEAC/16/23 Area Action Plan Update pdf icon PDF 51 KB

Additional documents:

Minutes:

Resolved:

 

that the North East Area Action Plan, attached at Appendix 1 to report Ref No: NEAC/16/23, be noted.

 

            Reason: Developing priorities to provide the basis of an action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities for the area.

95.

NEAC/16/24 Area Committee Funding Protocols pdf icon PDF 54 KB

Additional documents:

Minutes:

95.1    The Community Engagement Officer presented the revised Area Committee Funding Protocol and the Making A Difference Protocol.  The objectives were detailed and in answer to a question from Councillor Pope about the reference of ‘significant’ financial free reserves being ambiguous within the scope and eligibility section it was explained that this had been added, as any approval would be at the discretion of the Committee.   He also pointed out that in respect of funding not being approved to support religious or political causes, this could be in contradiction of the Equalities Act 2010 but the Community Engagement Officer said that this had always been in the Area Committee Funding Protocol.

 

            Resolved:

 

            that the Area Committee Funding Protocol attached at Appendix 1 to the report and the revised Making A Difference Budget Funding Protocol attached at Appendix 2 to the report, be adopted.

 

            Reason:  To clearly set out the approach to providing support via Area Committee funding and to provide guidance for the allocation of funding.

96.

NEAC/16/25 Area Committee Budget Update pdf icon PDF 51 KB

Additional documents:

Minutes:

96.1    The Lead Head of Service presented the Area Committee budget update and reported that at the start of the meeting £28,626.00 remained unallocated.  The funding agreed tonight would be taken off this total leaving £18,624.81 in the budget which would be rolled over into next year’s budget.

 

            Resolved:

 

            that the financial statement of the North East Area Committee, attached at Appendix 2 to report Ref No: NEAC/16/25, be noted.

 

            Reason:  To provide an audit trail of funding that has been spent from the North East Area Committee budget.

97.

Dates of Future Meetings for 2017/18 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm.

All to be held at St John’s Church Hall, Cauldwell Hall Road IP4 4QE

 

·         Thursday 1 June 2017

·         Thursday 13 July 2017

·         Thursday 7 September 2017

·         Thursday 2 November 2017

·         Thursday 11 January 2018

·         Thursday 15 March 2018

Minutes:

            All to be held at St John’s Church, Cauldwell Hall Road, IP4 4QE

 

·         Thursday 1 June 2017

·         Thursday 13 July 2017

·         Thursday 7 September 2017

·         Thursday 2 November 2017

·         Thursday 11 January 2018

·         Thursday 15 March 2018