Agenda and minutes

North East Area Committee - Thursday 26th January 2017 7.30 pm

Venue: St John's Church Hall, Cauldwell Hall Road IP4 4QE

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for Absence


No apologies for absence were received.


Unconfirmed Minutes of the Meeting held on 3 November 2016 pdf icon PDF 108 KB


65.1    Councillor Gage requested the following amendments:–


53.4 ‘… there had been occurrences of anti-social behaviour outside Dundee House and Morecambe Court…’


54.2     ‘… a kit car … had been purchased for each of Sidegate and St John’s Primary School.  A highways order had been received for Angus Close, Westbury Road and Norbury Road to deal with parking on the road and rat running.’


Suffolk County Councillor West requested the following amendment:-

54.3 ‘Highways improvements, such as dropped kerbs, had been programmed for Penshurst Road in Broke Hall and would be completed in April.’  




that the minutes of the meeting held on 3 November 2016, with the amendments above, be signed as a true record.


To Confirm or Vary the Order of Business




that the Order of Business be as confirmed on the agenda.


Declarations of Interest


There were no declarations of interest.


Chairman's Update on Action Points from the Previous Meetings


68.1    The Chair stated that the new Housing Strategy 2017-22 would be published later in 2017 than had been originally planned.  This was due to the Council’s decision to await the publication of the Government’s Housing White Paper and meant that the consultation period that you were previously advised about would now happen later in 2017.


Ward Councillors Feedback from their Communities


69.1    St John’s ward


            Councillor Macdonald reported that work had now started by Bovis on the St Clements Hospital site.


Rushmere ward


Councillor Gage reported that the problem with a collapsed sewer in the block paved access road at Troon Gardens would be completed soon. Investigations were taking place to introduce trees into grass verges by the Highways Authority in Westbury Road in Rushmere ward.


Bixley ward


Councillors had mainly dealt with planning or enforcement issues for residents and MAD funding had been agreed for fencing for the carol concert at Broke Hall.  MAD funding had also been agreed for a defibrillator at the Co-Op at Penshurst Road however, an alternative site was now being considered and a Suffolk County Councillor had also offered funding from a Locality budget.  


Suffolk County Councillors Feedback from their Divisions


70.1    Suffolk County Councillor Gage said that some roadworks had been reported to be added to the maintenance programme.  Works at Whitby Road, between Belvedere Road and Brunswick Road had been rescheduled to the summer holidays.  Renfrew Road would be treated shortly with a substantial amount of work being undertaken during 2018/19.  The potholes in Lonsdale Close had been considered to not be deep enough to be added to the programme and the holes previously filled in Westbury Close had reappeared. 


The footway at ‘The Golden Key’ required attention and was high on the rescheduled list.  Works to Belvedere Road, Woodbridge Road, Sidegate Lane, Orkney Road and Sidegate Lane West had been put forward for later maintenance as had the development at the Old Fire Station near Alma Close and at the railway junction in Rushmere Road.  The Real Time Information screen at the bus shelter at Khartoum Road had been ordered and would be installed during half term week.


70.2    Suffolk County Councillor Martin reported that the grant to Age UK by SCC had been cut by 50% and a review would take place across Suffolk which would include the Foxhall Day Care Centre.  There were still speeding vehicle issues in Camden Road, Goring Road, Ernleigh Road, Halliwell Road and Lattice Avenue.  Speed counts had been undertaken and it was possible that traffic calming measures could be installed to reduce the speed to 20mph in three roads near Lattice Avenue, but resident consultation would be required if this were to be considered.


            Some residents had requested a single yellow line be installed on one side of both Newbury Road and Goring Road and official consultation in that area would take place.  If agreed it would be actioned in the next round of yellow line painting in January/February 2018.  Road maintenance at Fuchsia Lane (although just outside the North East area) was also on the list to be completed.


70.3    Suffolk County Councillor West reported that following the consultation about the junction at Playford Road/Woodbridge Road, widespread support for a narrowing scheme had not been received.  Other schemes were being considered, including shutting the junction and this would be put forward for consideration.


            In relation to parking in and around Ipswich Hospital, some yellow lines were being considered for installation at Crofton Road and Digby Road and consultation would take place.  There was a proposal in Chiltern Road for an experimental scheme to prohibit parking on verges or footways with 80% of residents being in favour and with a 25% response rate.  If approved this could be implemented in late spring however, as it would be an experimental scheme, close monitoring would take place.        


Responses to Public Questions Received and Open Discussion on Local Issues


71.1    No questions had been received prior to the meeting however, if residents submitted a question to the Committee by post or e-mail then they would receive a full response from an appropriate Officer of the Council.


71.2    A resident said that he was not aware of any problems at the Playford Road/ Woodbridge Road junction and Councillor West said that he had merely responded to residents who lived near to the junction who had raised this issue some time ago.


71.3    A resident asked why the bus stop at Dove Street had been suspended and a temporary stop had been placed outside County Hall.  It was confirmed that this was an experimental suspension to see whether the traffic kept flowing as it was often backed up to the Warwick Road/Spring Road junction.          


Police Priorities - North East Ipswich


72.1    Inspector Salmon reported that it had been a challenging end to the year and early January with the murders linked to West Meadows, a shooting in Siloam Place and an armed robbery at the Co-op.  They had all resulted in arrests being made within 24 hours and the vast majority of Police work remained to focus on ‘hidden harm’ in relation to vulnerable young females, child sexual abuse and gangs.


72.2    There had been an increase in burglaries, especially through rear patio doors, with many taking place in the hours of darkness.  There had been three offences which had been linked to one individual and the stolen property had been located.


72.3    School parking enforcement banners were available to be used around the schools to educate about safe parking provision at drop off and collection times.


72.4    In response to a question by a resident it was stated that details of burglaries could only be confirmed when offenders had been charged.  The importance of telling neighbours when away on holiday was stressed, to enable the neighbouring community to participate in intelligence.  


Healthwatch Suffolk Update


73.1    Gill Jones from Healthwatch Suffolk presented this update and explained that Healthwatch were an independent statutory organisation funded by the Department of Health that had the power to influence health and social care services and improve health and wellbeing in Suffolk.  They offered information and signposted how to access referral, dealt with complaints and improved services by engagement with the public.  By going to events and engaging with the public, feedback was gathered and sample ‘free post’ postcards were available for residents to rate the health services. 


73.2    Information could be submitted confidentially via the website  or by using twitter or Facebook and Healthwatch were able to go into any premises providing services, either announced or unannounced, such as residential care homes to view activities eg. the care, staff or food.


73.3    Reports were published on the website where recommendations were made, action plans were produced and any concerns would be raised with the Care Quality Commission.  Healthwatch also attended the SCC Health Scrutiny Committee, the Health & Wellbeing Board and attended events such as Disability Focus Days.


73.4    In respect of the North East area of Ipswich, Healthwatch had engaged with both surgeries prior to the merge of The Two Rivers Medical Centre to make sure resident’s concerns were heard.  Healthwatch had also campaigned to allow birthing partners to be able to stay with mothers and their new babies at Ipswich Hospital and public concern about marginalised services had been fed back to the Clinical Commissioning Group.  


73.5    A resident asked how much involvement there had been with patients in the Sustainability and Transformation Plans (STP’s), which provided a 5 year forward view from 2016-2021 to improve services and Ms Jones said that Healthwatch were always keen to engage with the public about the STP’s and other documents however, no residents were involved in local Health and Social Care Plans as these were confidential.  It was stressed that as health care changes happened it was important for the public to have their say. 


Equipped Play Strategy Update Presentation


74.1    Steve Kemp, the Operations Manager for Parks and Sam Teague, Landscapes Officer at IBC presented this item and explained that an Equipped Play Strategy had been agreed subject to an action plan of play areas in the North East of Ipswich being produced.  The action plan was based on the quality, quantity, accessibility, community involvement and socio economic demographics of each site and there would be 2 phases of improvement funded from S106 agreement funding and from external fundraising.


74.2    The play areas in the North East were quite well populated with equipment and the North East Area Committee had previously contributed to Cherry Lane Park, Brunswick Road Park, Dumbarton Road Park and Inverness Road open space.


74.3    Phase 1 improvements would be, to replace lost equipment at Dumbarton Close with anti-vandal proof material equipment and due to anti-social behaviour issues at Cranbourne Chase, to reduce shrubs to improve visibility and move the equipment to another as yet, unknown site.  Phase 2 would be to make improvements at three other sites dependent on the final costs of Phase 1 improvements.


NEAC/16/14 Funding request - Ipswich and Suffolk Council for Racial Equality pdf icon PDF 58 KB

Additional documents:


75.1    Audrey Ludwig from Ipswich and Suffolk Council for Racial Equality (ISCRE) presented this funding request and explained that ISCRE were a local charity which had been running for 40 years, which at the moment was primarily funded from the National Lottery on a 3 year scheme. The aim of ISCRE was to provide free legal advice about being treated fairly and being given a fair chance to overcome any unlawful discrimination.


75.2    The funding request was for £2,050.00 to hold a Pregnancy and Discrimination in the Workplace workshop for the public and voluntary sector organisations working with local families.  It would be designed to raise awareness about pregnancy/maternity rights with regards to employment and give the employers the tools to make good decisions. 


75.3    Councillor Pope asked how migrant workers who did not have English as their first language would benefit from this workshop and Ms Ludwig said that although the population of the North East area of Ipswich was not predominantly made up of migrant workers, a system of local champions from different migrant communities were available to provide a simplified version of the workshop.  In the North East, a typical attendee would be a spouse of a worker such as; from BT.


75.4    Councillor Pope said that in relation to advice being offered, the Citizens Advice Bureau or a Union would also be able to give advice and Ms Ludwig explained that ISCRE were looking at how advice would spread from one person to another in a spiral effect and this workshop would be a quality event.


75.5    Councillor Phillips asked how the participants for the meeting would be found and Ms Ludwig said that information would be distributed by Children Centres, Health Visitors, nurseries and schools as well as various voluntary organisations and attendees would then be better informed about rights such as; statutory maternity pay and other technical questions.


75.6    Councillor Phillips asked how much individuals would be charged for attending, in light of ISCRE having unrestricted funds for discretionary projects and Ms Ludwig said that no charge would be made as ISCRE did not have the authority to use unrestricted funds for a project such as this.


75.7    Councillor Ross expressed his support and asked that the awareness of partner’s rights should be outlined as well as maternal rights as by law employees were also eligible for paternity pay.  




            that £2,050 be allocated from the North East Area Committee budget to the Ipswich and Suffolk Council for Racial Equality to hold a workshop on Pregnancy Discrimination in the Workplace for local families and for public and voluntary sector organisations, be agreed.


            Reason:  To raise awareness, particularly amongst younger and migrant women, about their rights with regards to employment and pregnancy/maternity with a particular emphasis on tackling discrimination. 


NEAC/16/15 Funding request - Future Females Society pdf icon PDF 134 KB


76.1    Kim Trotter from the Future Female Society presented this report which supported women to develop their confidence and communication skills, increase their self-belief and raise aspirations, helping to encourage employability and support them to be work ready.  The ‘More than Mum’ programme was carefully constructed to be practical and engaging and had led previous participants to be employed, actively seek employment or training and also to study with the Open University. 


76.2    Councillor Carnall expressed concern about the cost of staffing for the main programme and Ms Trotter said that it was for the intensive delivery of the high quality programme by professionals and included networking sessions, events and host site visits by different businesses.  In respect of employment targets it was confirmed that evaluation and monitoring would be undertaken by IBC in line with the Area Committee funding protocol.      




            that £5,000 be allocated from the North East Area Committee budget to enable the Future Female Society to deliver the ‘More than Mum’ programme, be agreed.


            Reason:  It met the priorities of the North East Area Committee Action Plan and the Council’s Corporate Plan and would encourage the employability, confidence and aspirations of women living in the area.


NEAC/16/16 Area Action Plan Update pdf icon PDF 50 KB

Additional documents:


77.1    The Community Engagement Officer presented the Area Action Plan for the North East Area Committee.




            that the North East Area Action Plan, attached at Appendix 1 to report Ref No: NEAC/16/16, be noted.


Reason:  Developing priorities to provide the basis of an action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was being allocated to deliver the priorities for the area.


NEAC/16/17 Community Dashboard pdf icon PDF 55 KB

Additional documents:


78.1    The Community Engagement Officer presented the Community Dashboard for the North East area.




            that the Community Dashboard for the North East Area, attached at Appendix 1 to report Ref No: NEAC/16/17, be noted.


            Reason:  To provide details to Councillors and the community of the North East area which may be of interest.


NEAC/16/18 Area Committee Budget Update pdf icon PDF 51 KB

Additional documents:


79.1    The Operations Manager for Parks presented the Area Committee budget update and reported that at the start of the meeting £35,676 remained unallocated and the funding agreed tonight would be taken off this total.  Since the last meeting, two Making A Difference (MAD) funding awards had been agreed.  These were £130 towards the Ipswich Faith Holocaust Memorial Day and £100 for the Broke Hall Carol Concert.




that the financial statement of the North East Area Committee, attached at Appendix 2 to report Ref No: NEAC/16/18, be noted.


Reason: To provide an audit trail of funding that had been spent from the North East Area Committee budget.


Dates of Future Meetings for 2017/18 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm

All to be held at St John’s Church Hall, Cauldwell Hall Road IP4 4QE


·         Thursday 16 March 2017

·         Thursday 1 June 2017

·         Thursday 13 July 2017

·         Thursday 7 September 2017

·         Thursday 2 November 2017

·         Thursday 11 January 2018

·         Thursday 15 March 2018


·         Thursday 16 March 2017

·         Thursday 1 June 2017

·         Thursday 13 July 2017

·         Thursday 7 September 2017

·         Thursday 2 November 2017

·         Thursday 11 January 2018

·         Thursday 15 March 2018