Agenda and minutes

North East Area Committee - Thursday 3rd November 2016 7.30 pm

Venue: St John's Church Hall, Cauldwell Hall Road IP4 4QE

Contact: Trisha Sutton  01473 432512

Items
No. Item

48.

Apologies for Absence

Minutes:

No apologies for absence were received.

49.

Unconfirmed Minutes of the Meeting held on 8 September 2016 pdf icon PDF 87 KB

Minutes:

49.1    Suffolk County Councillor West requested an amendment to Minute 38.1 ‘…a highways scheme to slightly narrow the carriageway at the left hand turn from Woodbridge Road into Playford Road ….’      

 

49.2    Councillor Phillips requested an amendment to Minute 41.1 ‘At the North East Area Committee held on 17 September 2015 …’

50.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be as confirmed on the agenda.

51.

Declarations of Interest

Minutes:

There were no declarations of interest.

 

52.

Chair's Update on Actions from the Previous Meeting (Verbal)

Minutes:

52.1    The Chair reported that IBC’s previous Housing Strategy had been published in 2010 and covered the period 2015/16.  A new draft IBC Housing Strategy would be released for consultation on 21 November 2016 – 9 December 2016.  It was intended that the strategy would take into account as many current national, local and political changes as possible since last written.  It would detail the vision for housing in Ipswich over the next five years and how we hoped to achieve this.  It aimed to be a strategy that would, in partnership with other stakeholders, help to deliver the provision of suitable housing for the future of Ipswich residents.  IBC would share the draft document as widely as possible and invited feedback from all.  The strategy would be available on the Council website and other forms of media with a short survey for feedback.  Please contact the Council directly if you required a hard copy.

 

52.2    There had been some changes to the items which could be placed in recycling bins.  Lids could now be left on bottles and foil could be rolled into a ball however, textile bags were not allowed.  

53.

Ward Councillors Feedback from their Communities

Minutes:

53.1    Bixley ward

Councillor Pope said the MAD funding for an emergency defibrillator had been agreed but the Co-op in Penshurst Road had withdrawn their support to site it in the shop.  Discussions were underway to find another suitable location.

 

53.2    Councillor Phillips reported that a road sign in Broke Hall had been removed.  If any locations were known of road signs which needed attention, please let your IBC Councillor know for them to onward report the issue.

 

53.3    Councillor Carnall said that some residents of Broke Hall House were experiencing problems with anti-social behaviour but by working with IBC Officers, progress was being made on a solution.

 

53.4    Rushmere ward

            Councillor Ion reported that the tennis courts at St John’s Tennis Club were reopening after the resurfacing of all three courts and the addition of some floodlighting which had been funded by the North East Area Committee.  He recommended joining the tennis club as an ideal way to keep fit.  He also encouraged people to report any occurrences of anti-social behaviour to the Police or Housing Associations.

 

            Councillor Gage reported that there had been occurrences of anti-social behaviour at Dundee House, Mallard Court and Morecambe Court and this has been brought to the attention of the tenant representatives who could be contacted for onward reporting.  

 

            Councillor Ross reported that he would be attending the Remembrance Day Ceremony, at 11.00am at Ipswich Cemetery on 11 November 2016 with pupils from Northgate School.  There would be a fireworks display in St John’s on Friday 4 November 2016 and the Community Light Orchestra would be giving a performance at St John’s at 7.30pm on 19 November 2016.  Admission was free and it was in support of the Citizens Advice Bureau.   

 

53.5    St John’s ward

            Councillor Macdonald had received several reports from residents about damp in private rental accommodation.  Also Sainsbury’s at the junction of Woodbridge Road and Cauldwell Hall Lane were to ‘spruce up’ a flower bed. 

54.

Suffolk County Councillors Feedback from their Divisions

Minutes:

54.1    Suffolk County Councillor Martin reported that incidents of speeding had been reported in Dover Road, Exeter Road and Camden Road.  Residents were keen for the area to be a 20mph speed limit and he was pursuing this with the County Council.  Some double yellow lines were being installed to protect junctions and if any other areas were known which would benefit from this, let him know and he would put the locations forward for the next programme of installation. 

 

54.2    Councillor Gage, in her capacity as Suffolk County Councillor, said that the Real Time Bus Information at the bus shelter at Khartoum Road had now been ordered from her locality budget and should be installed in 8 weeks.  Also a kit car, similar to that previously funded by the committee for Northgate School, had been purchased for Sidegate and St John’s Primary Schools.  Work had been carried out at Angus Close, Westbury Close, and Newbury Road. 

 

54.3    Suffolk County Councillor West reported that the consultation at the Woodbridge Road/Playford Road junction had been completed.  Highways improvements, such as dropped kerbs, had been completed in Penshurst Road in Broke Hall.

55.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

55.1    No questions had been received prior to the meeting, however if residents submitted a question to the Committee by post or e-mail then they would receive a full response from an appropriate Officer of the Council.

 

55.2    A resident asked who was responsible for the cutting back of foliage around road signs and Suffolk County Councillor Martin said that this would be the responsibility of Suffolk County Council. 

 

55.3    A member of IBC’s Tenants Participation Group asked that if anyone was interested in becoming a volunteer on the group then they were welcome to attend a meeting at Arlingtons Brasserie on Museum Street between 10am -12pm on Thursday 10 November 2016.  Councillor Ross said that the Working Group was made up of Councillors, the Tenants Participation Group were observers on the Group who also made up the East Housing Panel.   

56.

Policing Priorities

Minutes:

56.1    Sgt Phil Barratt of the local Policing Team reported that the priorities for the North East area were mainly about anti-social behaviour and he encouraged residents to report any incidents.  Burglaries from dwellings had increased, which could be as a result of the clocks going back so residents were encouraged to leave lights on a timer and advice such as this was available on the Suffolk Constabulary website.

 

56.2    An open meeting about Community Speedwatch would be held on Tuesday 8th November at Heath Road and all those interested were encouraged to become involved.  Due to speeding incidents in the North East area the speed indication device (SID) equipment had been requested and the statistics, mainly due to burglary and car crime were available on the Suffolk Constabulary website.

 

56.3    A resident reported that many drivers were ignoring the amber or red traffic lights and another resident thanked the Police for the increased patrols in the Renfrew Road area.    

57.

Ipswich Buses Update

Minutes:

57.1    Mr Jeremy Cooper, the Managing Director of Ipswich Buses thanked the Committee for asking him to update on bus services in the North East of Ipswich following his presentation prior to the meeting in September 2015.  Ipswich Buses, owned by Ipswich Borough Council were an independent commercial company and faced several challenges with the Park and Ride and changes being made to concessionary fare payments.  Passenger numbers had increased by 6% and revenue had increased by 4%, with better value for money being offered to passengers as the new group and discounted tickets had been extended and re-advertised.

 

57.2    Congestion was also a challenge, with journeys taking longer, as the next bus was unable to leave when the bus in front was delayed.  As a result the frequency at peak times had been reduced to 20 minute intervals, to provide a more punctual service and work continued with Suffolk County Council on improving traffic flows.  Two suggestions had been made that buses should be allowed to bypass traffic, if a different route was possible and that other routes, call at the Park and Ride sites, although this suggestion would be a decision for Suffolk County Council.  The design layout of some bus routes and stops were also under consideration.

 

57.3    Mr Cooper gave an update on the successful PhotoEast project (part funded by the North East Area Committee) which had been promoted on the Ipswich Buses website.  Photographs of Ipswich’s urban environment had been posted inside buses on some routes and a bus had been provided free of charge to allow the photographer to engage with bus passengers culminating in an exhibition on the Waterfront in May/June.

 

57.4    Mr Cooper reported that the frequency of buses along Foxhall Road would be increased to every 12 minutes during peak times from Monday to Saturday.  Passenger numbers using a 6 months diverted bus trial in the evenings and Sundays around Broke Hall had not been significant enough to warrant this service so it would no longer be continued after January.    

 

57.5    A resident asked about Ipswich Buses recent take-over of Carters Buses and Mr Cooper said that the business generated would cover the investment made and ensured that a good standard of service would continue not just in the town centre but in the adjacent area.  Any decision on using wider services at the Park and Ride Service would be for Suffolk County Council to decide.

 

57.6    A resident said that passengers waiting for buses around the bus ranks at Tower Ramparts bus station were causing congestion and a suggestion was made to list the numbers on the top at each bus stop rather than the lettering system currently in operation.  Mr Cooper agreed that there was crowding on some stands, the numbering of stands was the responsibility of Ipswich Borough Council and Suffolk County Council and the bus stops were organised in areas but he would take these comments away for discussion.  He stressed that the Health and Safety Executive  ...  view the full minutes text for item 57.

58.

Eastfest - Copleston Garden Project Update

Minutes:

58.1    Ms Mary Pendered gave an update on the Eastfest Copleston Garden Project which was awarded funding from the North East Area Committee on 4 June 2015.  Work took place with transition stage pupils from the feeder school of Sidegate Primary to encourage interaction between primary and secondary pupils.  Creative projects, in line with the curriculum, included apple pressing, composting, making bird feeders and quiet willow areas as well as growing and recycling projects with help from an outdoor learning co-ordinator.  The Chair thanked Ms Pendered for the update on the Copleston Garden project.

59.

Suffolk County Council - Trading Standards Presentation

Minutes:

59.1    Suffolk County Council Trading Standards Officers Lesley Crompton and Ami Baillis explained that, under the directorate of Public Health and Protection they advised consumers and inspected businesses.  They warned residents against becoming victims of crime by offering advice about how Trading Standards actively investigated rogue traders, telephone, mail scams and on line internet crime.  The circulation of fake charity products or fraudulent goods and services were also highlighted. 

 

 59.2   The key contacts and links were:-

·         Citizens Advice Bureau Helpline: 03454 040506 www.adviceguide.org.uk/england/consumer e.htm

·         Action Fraud: 03001 232040 www.actionfraud.police.uk

·         Royal Mail: 03456 113 413 Freepost, Scam mail, PO Box 797, Exeter, EX19UN scam.mail@royalmail.com

·         Suffolk Constabulary: 101 Emergencies: 999

 

59.3    There was an opportunity to become a volunteer for Suffolk Trading Standard’s Consumer Champion Network.  The details should any resident want to become involved were to contact Trading Standards, Landmark House, 4 Egerton Road, IP1 5PF or by e-mail tradingstandards@suffolk.gov.uk The Chair thanked the Trading Standards Officer for their presentation.

60.

NEAC/16/11 Funding request - Home-Start in North East Ipswich pdf icon PDF 58 KB

Additional documents:

Minutes:

60.1    Tara Somers of Home-Start presented this report which requested that £3,500 be allocated from the North East Area Committee budget.  Home-Start was a locally based charity which supported families in Ipswich with the aim of improving the life chances of children by developing parent skills and family cohesiveness so that families were able to contribute to their community and develop mutual support networks.

 

60.2    Home-Start had 98 volunteers in the East of Ipswich and Suffolk Coastal area supporting 152 families of which, 20 families were in the North East of Ipswich.  Weekly support of 2-3 hours would be offered for a range of different reasons and it cost around £756 to support a family.  There was a 98% retention rate of volunteers for whom travel expenses and training was offered, support was monitored and work with other agencies took place to prevent situations worsening for families.

 

60.3    Councillor Pope said that he believed that early intervention was key but if 60% of referrals were from Health Visitors and GP’s, what percentage of funding was received from the health service and how much saving would this equate to?  Ms Somers said that it was difficult to put a price on any specific savings but these would be based on social return and the cost saving to the public purse due to the preventative measures being taken.

 

60.4    Councillor Phillips asked what training accreditation was offered for the volunteers and Ms Somers said that it was a Certa Level 2 Diploma in Family Support. 

 

            Resolved:

 

            that £3,500 be allocated from the North East Area committee budget to provide volunteer based family support, as detailed in Appendix 1 to report Ref No: NEAC/16/11, be agreed.

 

            Reason:  To support Home-Start to continue their support to families with the aim of improving the life chances of children by developing parents skills and family cohesiveness such that families are able to contribute to their community and develop mutual support networks. The project falls in line with the areas of deprivation chosen by the North East Area Committee to prioritise – health and disability and disability, education skills and training. The project also aligned with the priorities in the Council’s corporate plan – ‘A Fairer Ipswich and a Safer and Healthier Ipswich’. 

61.

NEAC/16/12 Area Action Plan Update pdf icon PDF 51 KB

Additional documents:

Minutes:

61.1    The Community Engagement Officer presented the Area Action Plan update and reported that the actions would be prioritised to alleviate deprivation in the domains of Health and Disability, Education, Skills and Training and the Living Environment in line with the priorities in IBC’s Corporate Plan.   

 

            Resolved:

 

            that the Area Action Plan, attached at Appendix 1 to report Ref No: NEAC/16/12, be noted.

 

            Reason:  Developing priorities to provide the basis of an action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and help demonstrate how its budget was being allocated to deliver the priorities set for the area.

62.

NEAC/16/13 Area Committee Budget Update pdf icon PDF 51 KB

Additional documents:

Minutes:

62.1    The Head of Service presented the current budget of the North East Area Committee and detailed that the available budget for the financial year was currently £39,176.  As £3,500 had been allocated to Home-Start, the total remaining budget would be £35,676.

 

            Resolved:

 

            that the financial statement of the North East Area Committee, as detailed in report Ref No: NEAC/16/13, be noted.

 

            Reason:  To provide an audit trail of funding that had been spent from the North East Area Committee budget.

63.

Dates of Future Meetings for 207/18 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm

All to be held at St John’s Church Hall, Cauldwell Hall Road IP4 4QE

 

·         Thursday 26 January 2017

·         Thursday 16 March 2017

·         Thursday 1 June 2017

·         Thursday 13 July 2017

·         Thursday 7 September 2017

·         Thursday 2 November 2017

·         Thursday 11 January 2018

·         Thursday 15 March 2018

Minutes:

·         Thursday 26 January 2017

·         Thursday 16 March 2017

·         Thursday 1 June 2017

·         Thursday 13 July 2017

·         Thursday 7 September 2017

·         Thursday 2 November 2017

·         Thursday 11 January 2018

·         Thursday 15 March 2018