Agenda and minutes

North East Area Committee - Thursday 8th September 2016 7.30 pm

Venue: St John's Church Hall, Cauldwell Hall Road IP4 4QE

Contact: Trisha Sutton  01473 432512

No. Item


Apologies for Absence


No apologies for the meeting were received.


Unconfirmed Minutes of the Meeting held on 21 July 2016 pdf icon PDF 97 KB


33.1    Suffolk County Councillor West requested that it be amended that he had put forward his apologies for the last meeting and this had subsequently been amended.




            that the minutes of the meeting held on 21 July 2016, with the amendment above, be signed as a true record.


To Confirm or Vary the Order of Business




            that the Order of Business be as confirmed on the agenda.


Declarations of Interest


35.1    Councillor Pope declared an interest in Item 10 – Lapwing Education Update due to his child attending Northgate High School.


Chair's Update on Action Points from the Previous Meetings (Verbal)


36.1    The Chair explained that the priorities in the North East Ipswich Area Action Plan were in line with the Corporate Plan of Ipswich Borough Council.   They were to offer opportunities for older residents, maintain the parks and open spaces, waste and parking and the development and engagement of children and young people.   


36.2    The fun day held in August at the Cherry Tree Recreation Ground had been very successful and cards were available with the details of the Communities Team who would be able to help residents and Councillors with any projects for the North East Ipswich area.  The Chair reminded all that the continued success of the Area Committee relied on engaging the community to submit funding requests for projects with help from the Communities Team.     


Ward Councillors Feedback from their Communities


37.1    Bixley ward


            Councillor Phillips reported that the extended trial which diverted the route of the 66a bus within the Broke Hall area, would be coming to an end in the near future.  The trial had been to consider whether there was sufficient usage of the route.  With regard to a previous issue raised by a resident about bottle banks being emptied early in the morning, the contractors had agreed to empty them later.


Councillor Pope reported that he would be submitting a Making A Difference (MAD) bid for an emergency defibrillator to be located at the Penshurst Road Co-op.


Suffolk County Councillors Feedback from their Divisions


38.1    Suffolk County Councillor Martin said that in respect of the hedges which could not be cut back due to the nesting of birds, he would be pursuing this further as the nesting season was now over.  In respect of the request from the residents of Goring Road, re: additional parking restrictions, firm options would now be put forward.  Residents had helped tend an overgrown garden at Darby Close.   


            Suffolk County Councillor Gage reported that there had been some success with the pot holes in Westbury Road, which was due to be resurfaced sometime in the next fortnight.  The hole which had appeared in the road at Troon Gardens had been cordoned off and a works order had been made.  Following the installation of a water meter by Anglian Water in Beverley Road the paving slabs had been left in a dangerous uneven state.  The works order to repair this had also been made.  Yellow line parking restrictions had been repainted around Belvedere Road, Orkney Road, Sidegate Lane and Sidegate Lane West to make parking safer.


            Suffolk County Councillor West reported that a highways scheme to slightly narrow the carriageway at the left hand turn from Playford Road into Woodbridge Road would be consulted on by local residents in the next couple of months.  The Police would be monitoring speed checks in Rushmere Road beyond the roundabout at Colchester Road.  Some proposals for additional yellow lines would be consulted on around the ‘Australia’ estate to address unsafe parking at junctions.  


Responses to Public Questions Received and Open Discussion on Local Issues


39.1    No questions had been received prior to the meeting however, if residents submitted a question by post or e-mail then they would receive a full response from an appropriate Officer of the Council.


Policing Priorities


40.1    Inspector Roger Salmon of Suffolk Constabulary gave an update on the Suffolk Local Police Review.  The amount of 999 emergency responses had remained constant and the Constabulary were within the target for answering 999 calls.  Due to the changing nature of crime the Police were now focussing on the threat of risk and harm, working in partnership with other agencies to keep people safe.  Due to the increased demand for the police, ambulance and fire brigade services, an additional 20 call handlers would be employed and it was reported that the Police and Crime Commissioner would be holding a public meeting at Nansen Road Baptist Church on Monday 19 September 2016, that all were welcome to attend. 


40.2    In respect of the local priorities, targeted patrols would continue around Rushmere Heath dealing with anti-social behaviour. Two suspects had been identified about fire issues and this was being investigated and speeding vehicle sites had been assessed over the summer and passed to the Casualty Reduction Team.  In respect of the Community Speed Watch initiative there were currently no active volunteers.


40.3    Burglary from dwellings had decreased by 9 on a 3 year average and this was considered to be as a result of good intelligence.  There had been no robberies last month and violence with injury incidents had increased by 20 offences over a 3 year average but this was thought to be due to more occurrences being reported.  Serious sexual offences reported had only increased by 26 compared to the high levels seen last year.  This was thought to be levelling out now as people were confident that they would be supported.  The Forensic Service were trying to attend every incident of car crime and Officers were working smartly to ensure that the resources available were used properly.


40.4    The Suffolk Constabulary website had been updated and a monthly newsletter was now available from the Ipswich East SNT which covered the wards in the North East Ipswich area.      


40.5    In response to a question about anti-social behaviour at Selkirk Road, the SNT Officers and the East of England Co-op were continuing to engage with the youths and their families.  Since several Community Resolutions for Behaviour had been issued and parenting courses initiated, the situation had subsided considerably and any future unruly behaviour would be tackled ‘head on’.


40.6    A resident asked why the street lights had remained switched on at night in the Pinewood area and the Police Officer said that there had been a spate of crime to unsecured cars and buildings in that area and the decision to keep the lights on had been made.  He asked residents to keep reporting crimes through the Police website or by phoning the number 101 (for non-emergency incidents) .      


Lapwing Education Update


41.1    At the North East Area Committee held on 17 September 2016, Lapwing Education had been allocated £15,000 from the North East Area Committee budget to support an education programme and as had been requested as part of the monitoring, Sophie Jones and Sarah Asher gave an update to the Committee.


41.2    Lapwing Education had recently been awarded a Quality Standard Award by Community Action Suffolk and it was confirmed that all the students attending the innovative community based programme had been at risk of exclusion and becoming NEET’s, ‘not in employment, education or training’. 


41.3    The key objective was to reduce the risk of exclusion and through the use of coping strategies, arts and crafts, work experience and vocational training, 6 students from 2 schools had benefitted with an increase in their confidence, social skills and aspirations.  By working with a skills coach, work experience had been undertaken at a Hospice shop, within IBC’s parks, the People’s Community Garden and as part of a team of volunteers.   


41.4    As Year 11 pupils, positive marks had been received in their GCSE’s taken and the pupils had now been enrolled on college courses such as; Art & Design, Health and Social Care and Resistant Materials.


41.5    It was recognised that the earlier intervention took place in schools the greater the chances of success for the vulnerable pupils.  Councillor Pope said that the younger pupils were engaged in such investment schemes was crucial, to build positive relationships and routines.


41.6    Councillor Phillips asked whether any of the pupils had been involved in a project to help the elderly use computers as this had been part of the expected remit of the project.  Ms Jones said that the opportunity for this aspect of the project had not arisen but it was intended to happen in the future.


41.7    Councillor Ross thanked Lapwing Education for the work they had undertaken and wished them every success in the future.


41.8    Councillor MacDonald expressed concern that when the pupils attended college the support that they had been given would not continue and Ms Jones assured the Committee that all the pupils were achieving well and would attend.  It was hoped to work with the students beyond Lapwing in a more collaborative approach and with skills support.


41.9    The Chair thanked Lapwing Education for attending to update on the project.


Copleston Garden Project Update


42.1    Due to the unavailability of the project leader this item would be deferred to the next meeting.


NEAC/16/07 Funding request - Ipswich Opportunity Group pdf icon PDF 57 KB

Additional documents:


43.1    Cheryl King from Ipswich Opportunity Group presented this report which requested £1,300 from the North East Area Committee budget to support the families of children with additional needs.  Three sessions per week were held at the Salvation Army Hall in Woodbridge Road and the cost of the hall hire would increase by £1,000 a year from September 2016.   £300 was also requested to fund specialist manual handling training for staff members and volunteers.


43.2    Councillor Pope asked how the rent increase would be funded by the Group the next year and Ms King said that although the Group had been running for 25 years there was no guarantee of it continuing further.  Health referrals had generated some funding from the Children’s and Young People’s Health & Wellbeing fund from Suffolk County Council.  It was confirmed that 10 of the 21 families regularly attending the Group were from the North East area of Ipswich.




            that £1,300 be allocated from the North East Area Committee budget to the Ipswich Opportunity Group to offer support to families of children with additional needs, as detailed in Appendix 1 to report Ref No: NEAC/16/07, be agreed.  


            Reason:  To allow Ipswich Opportunity Group to continue to offer support to the families of children with additional needs.


NEAC/16/08 Area Action Plan Update pdf icon PDF 50 KB

Additional documents:


44.1    The Community Engagement Officer presented the Area Action Plan update which showed the results of the workshop with residents and Councillors, held prior to the last meeting.  The results were matched against the local need and the business of the Council and taking into account the Indices of Multiple Deprivation, the priorities were set.


44.2    The 7 areas of deprivation, set by the Department of Communities and Local Government were; income, employment, health and disability, education, skills and training, barriers to housing and services, crime and the living environment.


44.3    In line with the Council’s Corporate Plan, the Committee would prioritise actions in line with the following aims and activities:-

·         A Fairer Ipswich – based on the principles of fairness and participation, work to eliminate discrimination, promote equality of opportunity and foster good relations.

·         A Safer and Healthier Theme – work to reduce crime, the fear of crime, substance misuse and anti-social behaviour and improve the health and well-being of people in Ipswich.

·         A Greener Ipswich Theme – make Ipswich a cleaner, more attractive and more sustainable place to live, work and visit.


44.4    It was recognised that in relation to crime figures, often statistics from the hospital site ‘skewed’ the figures and although in relation to ‘Greener’ Ipswich the North East was doing well, in relation to national levels, these were low.  




            that the North East Area Action Plan, attached at Appendix 1 to report Ref No: NEAC/16/08, be noted.


            Reason:  Developing priorities to provide the basis of an action plan would enable the Area committee to clearly communicate its vision and priorities for the area and help demonstrate how its budget was being allocated to deliver the priorities set for the area.


NEAC/16/09 Community Dashboard pdf icon PDF 55 KB

Additional documents:


45.1    The North East Area Community Dashboard, attached at Appendix 1 to report Ref No: NEAC/16/09 focussed on employment and detailed the economically active and inactive for each ward and in relation to Ipswich as a whole.  The modes of travel to work were also reported. 


45.2    In respect of the summer holiday activities, recently funded by the North East Area Committee, the feedback had been that the activities were well attended with better figures than last year’s.




            that the North East Community Dashboard, attached at Appendix 1 to report Ref No: NEAC/16/09, be noted.


            Reason:  To provide details to Councillors and the community of the North East area which may be of interest.


NEAC/16/10 Area Committee Budget Update pdf icon PDF 51 KB

Additional documents:


46.1    The Head of Service presented the current budget of the North East Area Committee and detailed that the available budget for the financial year was £40,476. As £1,300 had been allocated to the Ipswich Opportunities Group, the total remaining would be £39,176.




            that the financial statement of the North East Area Committee, as detailed in report Ref No: NEAC/16/10, be noted.


            Reason:  To provide an audit trail of funding that had been spent from the North East Area Committee budget.   


Dates of Future Meetings for 2016/17 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm.

All to be held at St John’s Church Hall, Cauldwell Hall Road, IP4 4QE


·         Thursday 3 November 2016

·         Thursday 26 January 2017

·         Thursday 16 March 2017


·         Thursday 3 November 2016

·         Thursday 26 January 2017

·         Thursday 16 March 2017