Agenda and minutes

North East Area Committee - Thursday 21st July 2016 7.30 pm

Venue: St John's Church Hall, Cauldwell Hall Road IP4 4QE

Contact: Trisha Sutton  01473 432512

Items
No. Item

17.

Apologies for Absence

Minutes:

Apologies were received from Councillors S Gage, S Ion and R Pope.  Suffolk County Councillor West also apologised as he was unable to attend the meeting.

18.

Minutes of the meeting held on 16 June 2016 pdf icon PDF 80 KB

Minutes:

18.1    Councillor Phillips requested that an amendment be made to Minute 8.1 - Ward Councillors Feedback from their Communities ‘Councillor Phillips reported that …..new tarmac had been laid at a number of roads on the Broke Hall Estate’   

 

Resolved:

 

that the minutes of the meeting held on 16 June 2016, with the amendment above, be signed as a true record.

19.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be as confirmed on the agenda.

20.

Declarations of Interest

Minutes:

There were no declarations of interest.

21.

Cornhill Development Consultation

Minutes:

21.1    The Operations Manager, Building & Design presented this item and reported that the project had been suggested by Sir Philip Rose in 2011 when he had visited Ipswich and aimed to improve the area, make people linger longer and attract new retailers.  An architectural competition for designs had followed in 2012 and an exhibition had recently been held at the Town Hall where the project team had been available to explain the designs, the plans of the site and the proposed programme of the Cornhill development.  The details were also on the website and were available for feedback and comment.    

 

21.2    Discussion took place about the type and colour of the granite which could be used and the Officer confirmed that SCC and IBC would fund £800k each and the New Anglia Local Enterprise Partnership had match funded both these and would contribute £1.6m.

 

21.3    The site would be raised to provide flat level access to the Town Hall and £200k had been allocated for a possible tower as a landmark.  A large fountain area with jets set flush in the granite floor and appropriate drainage would be located in the raised area.  There would be room for outside dining, HGV’s would remain able to drive through for access to load and unload and the location of the market had not been decided yet.

 

21.4    It was envisaged that work would start next year for completion in 2018 and the Officer encouraged all to put their views forward by commenting online at www.ipswichvision.org.uk/cornhill

 

21.5    A resident asked whether Ipswich Central were involved in the project and the eventual location of the market stalls and the Officer said that Ipswich Central were a consultee and the final location of the market was part of the consultation. 

 

21.6    A resident asked what the maximum drop in height of the steps would be and had safety aspects been taken into consideration.  The Officer said that the drop would be 2 metres and building regulations would be taken into account.  It was confirmed that CCTV currently covered the whole Cornhill site.

 

21.7    Residents asked the reasoning behind taking away the steps to the Town Hall but then putting in other steps and how the wide expanse of steps could be made a safe environment for children.  The Officer said that improving the access into the Town Hall was the main consideration and to make this a level entry there had to be steps at the sides.  The steps would be of non-slip granite in contrasting colours to make them more visual and the Royal Society for the Prevention of Accidents (RoSPA) would be consulted.      

 

21.8    A resident asked if there would be railings around the fountain/water feature and the Officer said no as the feature would consist of water jets flush in the floor.

 

21.9    Councillor Ross said that Ipswich Central received money from the Business Rates collected and as such, they had a mandate to represent all shopkeepers and businesses.  It  ...  view the full minutes text for item 21.

22.

Upper Orwell Crossings Consultation

Minutes:

22.1    James Page, a consultant from WSP Group Parsons Brinckerhoff presented this item about the Upper Orwell Crossing consultation which would run from Friday 1 July 2016 to Friday 12 August 2016. 

 

22.2    The three crossings would consist of a new road crossing to the south of the West Dock island, connecting the east and west banks for all road users, with access between Wherstead Road and Landseer Road.  A new bridge road crossing across the island site of the New Cut on unused land would connect the west bank to the Wet Dock Island to improve access for all road users and regenerate the area.  A crossing for pedestrians and cyclists only would connect the east bank to the Wet Dock island over the Prince Philip lock. 

 

22.3    At the moment the exact locations of the crossings were unknown but the objectives of the project were to enable the redevelopment of the Wet Dock Island, to ensure the continued success of the Waterfront area, marina and port and provide a catalyst to regeneration on the southern section of the town.  It would also improve the connectivity of the town, relieve congestion in Ipswich, on the A14 over the Orwell Bridge and at nearby junctions. 

 

22.4    The major benefits would be to reduce traffic, journey times and costs and improve the accessibility for pedestrians and cyclists.  It was estimated that every £1 invested would result in £6 of economic benefits with the potential of the Wet Dock being successful on its own. 

           

22.5    The cost of the project would be £100m and a provisional funding agreement of £77m had been agreed from the Department for Transport to part fund the three crossings.  Additional contributions to the project would be required. 

 

22.6    It was a acknowledged that there was likely to be increased traffic on some local roads although minimising the effects of any increased traffic on local roads would be a key element of the project.

 

22.7    There would be a further stage of consultation next year but this 6 week consultation was designed to raise awareness, promote the benefits and discuss the traffic measures.   Public exhibitions had been held at community events, at resident’s association meetings and to the Ipswich Society.  The presentation display boards would be at Ipswich Market on Friday 22 July 2016 and displays were also available at Endeavour House and libraries.  A copy of the consultation survey was available on the UpperOrwellCrossings@suffolk.gov.uk website. 

 

22.8    The consultant confirmed that since the result of the EU Referendum the Department of Transport had been contacted and they had confirmed that commitment to the funding agreement allocated was still in place at this stage.

 

22.9    Councillor Ross asked how ships with high masts would be able to access the Marina?  It was confirmed that an opening function would be part of the project and the height would be gauged to ensure that most boats could get through.  Councillor Ross also made reference to increased congestion on Wherstead and  ...  view the full minutes text for item 22.

23.

Ward Councillors Feedback from their Communities

Minutes:

23.1    St John’s ward

 

            Councillor MacDonald confirmed that Bovis Homes had bought the St Clements Hospital site and a planning application would be submitted in due course.  Ward Councillors had approved £188.10 from the Making A Difference (MAD) budget for the installation of ‘no parking signs’ at Ropers Court near the ABC Playgroup in Foxhall Road.   

 

            Bixley ward

 

            Councillor Carnall had received complaints about cycling on pavements, particularly along Woodbridge Road.  Vehicles were using Princethorpe Road and into Chilton Road as a rat run to avoid the roundabout at Heath Road/ Foxhall Road.  Both these issues had been raised with the Police.

 

Councillor Phillips reported that a resident had raised a petition against a planning application and he reminded residents that local Councillors were always available to offer advice when raising petitions.

24.

Suffolk County Councillors Feedback from their Divisions

Minutes:

24.1    Suffolk County Councillor Martin reminded residents that the proposed East Anglia Devolution deal was currently out to the public for consultation.  One of the questions in the consultation was about whether an elected Mayor should be introduced for Norfolk and Suffolk. 

 

The consultation could be found on the Suffolk County Council website at https://www.eastangliadevo.co.uk/consultation/ and the responses would be forwarded for consideration in September 2016.

 

            Councillor Carnall spoke on behalf of Suffolk County Councillor West that a report was being prepared by Suffolk County Council with regard to hospital parking and it would be published soon.  Within the report were proposals for additional single yellow lines on some roads and double yellow lines to be placed around some junctions. 

 

            There were concerns about speeding vehicles at Rushmere Road beyond the Colchester Road roundabout.  The Police had agreed to put road safety checks there within the next month.

25.

Chairs Update on Action Points from the Previous Meeting (Verbal)

Minutes:

25.1    The Chair said that the summer holiday programme for young people, which had received funding at the last meeting, was on the website.

26.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

26.1    No questions had been received prior to the meeting however, if residents submitted a question by post or e-mail then they would receive a full response from an appropriate officer of the Council.

 

26.1    A resident made reference to the fact that when visiting Ipswich Hospital, vehicle owners had to estimate the length of time they would require for their visit when paying for parking tickets and perhaps this was adding to the amount of people parking off site.  Councillor Carnall said that he was aware of this problem and it had been put to the hospital that a pay on exit facility could alleviate having to estimate the length of ticket to buy but consideration of this facility had been refused.   

27.

Policing Priorities

Minutes:

27.1    No Police were available to update on the priorities or statistics however, copies of the Safer Neighbourhood Team report for Ipswich East were available. It was acknowledged that there was a good Police Team in the North East Ipswich area.

28.

Area Action Plan Verbal Update

Minutes:

28.1    The Community Engagement Officer thanked residents for their input in the Action Plan workshop held prior to the meeting.  The responses would be collated and the new Action Plan for the year would be presented at the next meeting.

29.

NEAC/16/05 Community Dashboard pdf icon PDF 55 KB

Additional documents:

Minutes:

29.1    The Community Engagement Officer presented a new design of Community Dashboard which had more in depth information about the North East Ipswich area.  If residents or Councillors would like any other information included please contact him.

30.

NEAC/16/06 Area Committee Budget Update pdf icon PDF 51 KB

Additional documents:

Minutes:

30.1    The Operations Manager, Community Engagement presented the financial statement and detailed that £40,476 of budget remained unspent and there had been no expenditure this evening.

 

            Resolved:

 

            that the financial statement of the North East Area Committee, attached at Appendix 2 to report Ref No: NEAC/16/06, be noted.

31.

Dates of Future Meetings for 2016/17 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm.

All to be held at St John’s Church Hall, Cauldwell Hall Road, IP4 4QE

 

·         Thursday 8 September 2016

·         Thursday 3 November 2016

·         Thursday 26 January 2017

·         Thursday 16 March 2017

Minutes:

·         Thursday 8 September 2016

·         Thursday 3 November 2016

·         Thursday 26 January 2017

·         Thursday 16 March 2017