Agenda and minutes

North East Area Committee - Thursday 17th March 2016 7.30 pm

Venue: St John's Church Hall, Cauldwell Hall Road IP4 4QE

Contact: Trisha Sutton  01473 432512

Items
No. Item

68.

Apologies for Absence

Minutes:

There were no apologies for absence.

69.

Unconfirmed Minutes of the Meeting held on 14 January 2016 pdf icon PDF 108 KB

Minutes:

Resolved:

 

that the minutes from the meeting held on 14 January 2016, be signed as a true record.

70.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be as printed on the agenda.

71.

Declarations of Interest

Minutes:

There were no declarations of interest.

72.

Chairman's Update on Action Points from the Previous Meetings (Verbal)

Minutes:

72.1    The Chair reported that following the successful scheme, funded by the Area Committee in the North East area of Ipswich which trialled the use of Parking Enforcement Officers at schools at drop off and pick up times, two extra Officers had now been employed and were being trained and this enforcement would now be rolled out across the rest of Ipswich. 

 

72.2    Councillor Pope had requested that the crime figures be broken down into ward areas however, when this request had been put forward to the Suffolk Constabulary they confirmed that, due to the new crime reporting system, this information was not available at present.

73.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

73.1    The Chair confirmed that no questions had been received prior to the meeting however, if residents submitted a question to the Committee by post, e-mail or by phone then they would receive a full response from an appropriate Officer of the Council.

 

73.2    A resident reported that fly tipping and abandoned vehicles were at The Drift in Bixley ward and this would be followed up by Officers.  

74.

Ward Councillors Feedback from their Communities

Minutes:

74.1    Bixley ward

 

Councillor Carnall reported that a parking survey (paid for from the locality budget of Suffolk County Councillor A Murray) had been carried out in the roads around the hospital, by a private survey company.  The information would now be analysed by Officers and positive measures/proposals drawn up to improve the situation.

 

Councillor Phillips had received reports of potholes and grass verges which had been churned up and pavements which needed repairs due to vehicles parking inconsiderately.  These could be reported to Suffolk County Council by using the following link:-  

https://www.suffolk.gov.uk/roads-and-transport/roads-pavements-and-verges/potholes/report-a-pothole/

 

A communications box had been damaged and repaired in Lulworth Avenue and planting at the gardens in Penshurst Road was being completed.  The proposal for a ‘Wet Dock’ crossing had been agreed which, when complete, could ease traffic congestion in the area.

 

74.2    Rushmere ward

 

Councillor Ion reported that the residents in Westbury Road were in consultation with Suffolk County Council about the removal of trees and due to the changes in the legislation, about trees that had been cut down, which would not be replaced.

 

Councillor Gage reported that anti-social behaviour which had been reported in Selkirk Road had been resolved with Police intervention.

 

74.3    St John’s ward

 

Britannia Primary School Football Team would be playing in the cup final of the ‘Kids Football Cup’ at Wembley on 28 May 2016.  The Easter school holiday activity programme was available on the IBC website.

 

Councillor Ross reported that there would be a soft play activity in the Corn Exchange and it was likely that in the future there would be a funding request, similar to that of the car project at Northgate High School.   

75.

Suffolk County Councillors Feedback from their Divisions

Minutes:

75.1    St John’s Division

 

Suffolk County Councillor Martin said that the Highways criteria for the approval of dropped kerbs had been made stricter and was now based on the length of the front of the property.  He had reported potholes and cracks in the roads in Henslow Road and Freehold Road and these were due to be resurfaced during April 2016.  A resident reported that Woodbridge Road also required some remedial work and he agreed to look into this.  Suffolk County Councillor Martin gave a brief update on the council meeting which had been held that afternoon.  A motion to reverse the decision to cut the fire service provision in Ipswich had been submitted to the Council that day but the motion had been lost.  A report on the result of the consultation would now be submitted to Cabinet in May 2016.

 

75.2    Rushmere Division

 

Suffolk County Councillor Gage reported further on the roundabout at Woodbridge Road and St Mary’s Road where a car had driven into a fence.  She had requested a complete review of this location in an effort to make the junction safer.  A pothole on a corner near the cemetery in Belvedere Road would be filled by the end of the month but a pothole reported at Whitby Road/Brunswick Road had not met the required criteria for repair.

76.

NEAC/15/21 Policing Priorities and Statistics pdf icon PDF 52 KB

Additional documents:

Minutes:

76.1    PC Chris Garrod reported the following priorities for the North East area:-

 

1.    Target anti-social behaviour occurring at Bull Road on the Celestion Drive estate.

2.    Tackle anti-social behaviour occurring in the Selkirk Road area of the Rushmere Scottish Estate.

3.    Anti-social behaviour and speeding vehicles in the North East area.

 

76.2    He confirmed that banners were now available to be used outside schools to stress the danger of parking on the zig zags when dropping off or picking up school children. 

 

            Resolved:

 

            that the Policing Priorities (updated verbally) and the Statistics, as detailed in report Ref No: NEAC/15/21, be noted.

 

            Reason:  To provide clear and transparent details of the crime statistics in the North East area of Ipswich.

77.

NEAC/15/22 Funding request - ActivHubs North East Ipswich pdf icon PDF 102 KB

Additional documents:

Minutes:

77.1    Julie Stokes, the Chief Executive at ActivLives presented this report which requested £14,291.00 to help support the continued growth of two ActivHubs and develop two new ActivHubs based in Bixley in the North East area of Ipswich.  The existing ActivHubs, based at Dundee House and Rushmere Village Hall reached and engaged lonely and vulnerable people to take part in standing and seated exercise to improve the health and wellbeing, reduce falls and fractures and provide an opportunity to meet and make new friends.  By developing a support/social network this reduced loneliness and social isolation in the community.  Suitable venues would be considered, such as Broke Hall House and St Augustine’s Church Hall. 

 

77.2    In respect of sustainability it was confirmed that ActivLives was a charity which attracted both local and external funding and that income was generated by charging a small fee to users per session attended. 

 

            Resolved:

 

            that £14,291.00 be allocated from the North East Area Committee budget to help support the continued growth of two ActivHubs and the development of two new ActivHubs based in the North East area of Ipswich, be agreed.

 

            Reason:  To meet the following Area Action Plan priorities – To help people age well in all three wards by supporting projects and activities that reduce isolation and increase physical and mental health and to help address inequalities in the North East area.

78.

NEAC/15/23 Funding request - St John's Tennis Club pdf icon PDF 56 KB

Additional documents:

Minutes:

78.1    David Wilson presented this report which requested £2,500.00 to enable the installation of floodlights on the third court at St John’s Tennis Club on Westbury Road.  During 2016 it was projected that all three courts would be re-surfaced and additional floodlighting would be added to the third court to allow an extended play time for the 125 members whose ages ranged from junior to 83 years old.  Planning permission for the floodlighting had been agreed in January 2016 and all residents nearby had received a leaflet from the tennis club.  The floodlighting would increase the playing time but would cut out at the usual 10.00pm deadline.  A second coach, who had been working in Christchurch Park, would be taken on to expand the coached sessions.  The free taster sessions and summer camps offered would benefit from the extended hours and local schools would also be leafleted.

 

78.2    In respect of questions from the Committee it was confirmed that more children could be encouraged to attend all year round coaching sessions and 34% of adult members were from the North East of Ipswich.  The Chair stated that the funding request met the Area Action Plan priority – To provide and raise an awareness of activities and support for young people and if agreed, the Tennis Club would be monitored about how it was increasing its membership.

 

            Resolved:

 

            that £2,500 be allocated from the North East Area Committee budget towards the installation of floodlights on the third court at St John’s Tennis Club, be agreed.

 

            Reason:  To help support the installation of new floodlighting on the third court to enable members to play more games throughout the whole year. 

79.

NEAC/15/24 Area Action Plan pdf icon PDF 50 KB

Additional documents:

Minutes:

79.1    The Community Engagement Officer confirmed that £100 Making A Difference (MAD) funding had been agreed by the St John’s ward Councillors to remove fly tipping on the corner of Crabbe Street.  This would be the last MAD funding agreed against the 2015/16 allocation.

 

79.2    A survey had been carried out with Copleston High School pupils to establish the best way to engage with them.  Suffolk County Council were liaising with the school and there would be an update at the next meeting.

 

79.3    In respect of the reference to the delivery of computer lessons to older residents, it was confirmed that Lapwing Education would be holding a programme of workshops at which young people helped elderly residents with their IT needs.

 

            Resolved:

 

            that the North East Area Action Plan, attached at Appendix 1 to report Ref No: NEAC/15/24, be noted.

 

Developing priorities to provide the basis of an action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget would be allocated to deliver the priorities set for the area.

80.

NEAC/15/25 Area Committee Budget Update including Dashboard pdf icon PDF 53 KB

Additional documents:

Minutes:

80.1    The Head of Development presented the financial statement and the dashboard of the North East Area Committee for information only and the Chair thanked residents for their attendance at the meetings.

 

Resolved:

 

that the financial statement of the North East Area Committee and the dashboard, attached at Appendices 2 & 3 to report Ref No: NEAC/15/25, be noted.

 

            Reason:  To provide an audit trail that has been spent from the North East Area Committee budget.

81.

Dates of Future Meetings for 2016/17 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm.

All to be held at St John’s Church Hall, Cauldwell Hall Road IP4 4QE

 

·         Thursday 16 June 2016

·         Thursday 21 July 2016

·         Thursday 8 September 2016

·         Thursday 3 November 2016

·         Thursday 26 January 2017

·         Thursday 16 March 2017

Minutes:

            All to be held at St John’s Church Hall, Cauldwell Hall Road, IP4 4QE

 

·         Thursday 16 June 2016

·         Thursday 21 July 2016

·         Thursday 8 September 2016

·         Thursday 3 November 2016

·         Thursday 26 January 2017

·         Thursday 16 March 2017