Agenda and minutes

North East Area Committee - Thursday 12th November 2015 7.30 pm

Venue: St John's Church,* Cauldwell Hall Road, Ipswich IP4 4QE

Contact: Trisha Sutton  01473 432512

Items
No. Item

41.

Apologies for Absence

Minutes:

There were no apologies for absence.

42.

Minutes from the Meeting held on 17 September 2015 pdf icon PDF 109 KB

Minutes:

42.1.     Re: Minute 35.1:  County Councillor Murray reported that this minute under the Bixley Division update should have read as follows:
“County Councillor Murray reported that at the junction of Chilton Road/Foxhall Road experimental holes had been bored …… Provision for a traffic calming measure along a section of the Woodbridge Road East/Playford Road junction was also under consideration.”

 

42.2.     Re: Minute 35.1: County Councillor Gage reported that this minute under the Rushmere Division update should have read as follows:
“…. The funding to the Dial A Ride Service and Community Transport had been cut by 50%”.

 

Resolved:

 

that, subject to the corrections above, the Minutes of the meeting held on 17 September 2015 be signed as a true record.

43.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

44.

Declarations of Interest

Minutes:

There were no declarations of interest.

45.

Chairman's Update on Action Points from the Previous Meetings (Verbal)

Minutes:

45.1.     The Chair reported that following the trial in North East Ipswich, the Council had approved the recruitment of two additional Parking Enforcement Officers in Ipswich to patrol outside schools across Ipswich.  The Chair added that there were currently 33 schools on the ‘risk list’ as far as traffic issues were concerned, which included Britannia Primary School, Rushmere Hall Primary School and Sidegate Primary School in the North East.  Feedback on any additional school locations would be sought from ward Councillors once the officers had been recruited.  If residents need to report parking issues, they should call Ipswich Parking Services on Ipswich 432840.

45.2.     The Chair reported that a consultation on future proposals for the Suffolk Fire and Rescue Service would be commencing soon.  County Councillor Martin added that the proposals could potentially halve the number of fire engines and fire fighters in Ipswich.  It was requested that County Councillor Matthew Hicks or a Senior Fire Officer be invited to give a presentation on the proposals for the Suffolk Fire and Rescue Service prior to the next meeting on 14 January 2016.

46.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

46.1.     The Chair reported that if residents submitted a question to the Committee by post or email, then they would receive a full response from an appropriate Officer of the Council.  The Chair added that the following question had been received prior to the meeting:


“Would Councillors present ask Ipswich Borough Council to move the Seafarers Memorial to a legal location please?”


The Chair reported that as the North East Area Committee had not provided funds for this memorial and it was not located in the North East Ipswich area, the Committee did not need to provide an answer to this question.

47.

Ward Councillors Feedback from their Communities

Minutes:

St John’s Ward

 

47.1.     Councillor Darwin reported that she had written to Tesco about the parking issues at their store on Foxhall Road and posters had now been put up.

Bixley Ward

 

47.2.     Councillor Carnall reported that in response to the ongoing parking issues at the hospital, Ladywood Road, St Albans School and across the ward, the Bixley ward Councillors and Suffolk County Councillor had requested that SCC Highway Officers conduct a survey to identify, in traffic management terms, the problems caused by inconsiderate parking in the ward, and then draw up proposals to address the issues identified by the survey.  Residents had already put forward suggestions, such as time-restricted parking, residential parking scheme (at no cost to residents) and a variety of proposals for single/double yellow lines.

 

47.3.     Councillor Carnall reported that SCC Highways Officers were investigating the junction of Playford Road and Woodbridge Road East with a view to block off the slip road access into Playford Road so that traffic would turn into Playford Road further up to prevent speeding down the slip road.

47.4.     Councillor Carnall reported that cycling on pavements was causing issues on Woodbridge Road East, especially to elderly people, and he had reported this to the Police.

 

47.5.     Councillor Carnall reported that St Augustine’s Church and the Rushmere Christian Fellowship would be holding the Bixley Carol Service on Saturday 12 December 2015 on Penshurst Road Green.

 

47.6.     Councillor Carnall reported that the Planning & Development Committee had approved the demolition of the former Garland public house on Humber Doucy Lane and plans for 4 semi-detached houses in its place.

Rushmere Ward

 

47.7.     Councillor Gage thanked the Police for their quick response to an anti-social behaviour matter in Selkirk Road that had now been resolved.  Councillor Gage reported that there had been long standing difficulties in the time taken for adaptations to be made to homes following Occupational Therapy assessments. An additional SCC Officer had now been allocated to help progress these cases and the impact of the extra resource would be monitored. 

48.

Suffolk County Councillors Feedback from their Divisions

Minutes:

St John’s Division

 

48.1.     County Councillor Martin reported that the traffic count, in support of the request of an additional pedestrian crossing on Woodbridge Road near Cherry Lane Recreation Ground, had not yet taken place, but he would follow up this request.

 

48.2.     County Councillor Martin reported that the Crabbe Street Residential Care Home had been sold to a private care provider and there were plans for this home to double in size.  The new care provider would be able to provide dementia care at a price that would be affordable to SCC.  County Councillor Martin added that another residential care home, Kent Lodge, had been closed as a result of a tribunal and residents had been transferred to other units.

Rushmere Division

 

48.3.     County Councillor Gage reported that the next programme of parking restrictions (Traffic Regulation Orders) was about to be advertised, which would include proposals for Whitby Road/Brunswick Road, Trafalgar Close and the junction of Belvedere Road with Woodbridge Road; there was also plans for SCC to install a bollard at this junction to prevent vehicles parking on the pavement.  Any new requests for parking restrictions could not be added to the current programme and would have to form part of a subsequent programme of parking restriction proposals. 

48.4.     County Councillor Gage confirmed that the seats adjacent to the Sailmakers shopping centre at Tower Ramparts bus station would be reinstated once the shopping centre improvements were complete.

 

48.5.     County Councillor Gage reported that there were visibility issues at the Woodbridge Road roundabout with St Mary’s Road when approaching from St Mary’s Road due to a number of overhanging trees; County Councillor Gage had reported this issue to the SCC Highways Officer and would provide an update at the next meeting.

 

Bixley Division

 

48.6.     County Councillor Murray reported that he had raised the issue of speeding on Bixley Road and Heath Road in the early/late hours at the North East Neighbourhood Partnership Group meeting and the Police would look into this problem.  A local resident added that this issue was compounded by traffic rat-running through the Australia estate and emerging onto Heath Road just past the hospital.

 

48.7.     County Councillor Murray added that he had met with the new Estates Manager at the hospital to discuss parking issues, and commented that the new Manager was proactively working on plans to enable a better relationship between the hospital and local residents, and to address the issues with staff parking.

49.

NEAC/15/13 Policing Priorities and Statistics pdf icon PDF 52 KB

Additional documents:

Minutes:

49.1.     PCSO Scott Woodward of the North East Safer Neighbourhood Team reported that the 3 Policing priorities in North East Ipswich were anti-social behaviour on the Scottish estate, anti-social behaviour on the Bull Road estate and speeding/driver awareness.  PCSO Woodward added that the anti-social behaviour had decreased in both areas and the speeding incidents had also decreased, but were now occurring in different locations.

49.2.     PCSO Woodward reported that parking continued to be an issue, but added that the Council were recruiting additional Parking Enforcement Officers and the hospital had also employed a traffic warden.

 

49.3.     The Chair commented that there was no indication of car parking plans for the new Two Rivers Medical Centre, but added that it would be the responsibility of the Medical Centre to monitor and enforce.   Councillor Carnall confirmed that the new Medical Centre was due to open next summer.

Resolved:

 

that the Policing Priorities and the Crime Statistics, as detailed in Appendix 1 to report Ref No: NEAC/15/13, be noted.

 

Reason: To provide clear and transparent details of the crime statistics in the North East Area of Ipswich

50.

NEAC/15/14 Funding request - Bus Shelter pdf icon PDF 104 KB

Additional documents:

Minutes:

50.1.     The Operations Manager for Parks and Bereavement Services reported that up to £5,000 was requested to part-fund the installation of a new bus shelter on Woodbridge Road opposite Khartoum Road.

 

50.2.     Councillor Gage reported that as the poles at the bus stops on the Superoute 66 were to be upgraded, this had presented an opportunity to add a new bus shelter by utilising the piece of land behind the existing footway.  The existing bus stop currently serves 8 bus services and the proposed improvements would meet the ‘Improving the Living Environment for North East residents’ of the North East Area Action Plan.  Councillor Gage added that funding from the SCC highways locality budget for Rushmere would be used to provide a real-time passenger information (RTPI) screen at this bus stop.

50.3.     Councillor Pope asked how many people currently used this bus stop and how any increase in usage would be monitored.  Councillor Gage reported that she did not have figures available, but commented that Woodbridge Road was the most used route into Ipswich.  The Chair added that people tended to use the bus stop further along Woodbridge Road as there was no shelter at this bus stop.

50.4.     Councillor Phillips asked how many of the 70 sites on the route were to be upgraded.  Councillor Gage reported that the SCC upgrade would cover the replacement of poles on all of the bus stops on Superoute 66, but not the installation of the new shelter or the RTPI screen; this would be part-funded with £8,000 from the SCC highway locality budget.

 

50.5.     A local resident asked whether a litter bin could be considered at this location as there was already an issue with litter in this location.  The Chair commented that this request would be considered.

 

Resolved:

 

that the North East Area Committee agree a contribution of 36% towards the total cost (up to a maximum of £5,000) towards the installation of a new bus shelter by Suffolk County Council on Woodbridge Road, opposite Khartoum Road, as detailed in Appendix 1 to report Ref No: NEAC/15/14.

Reason: To improve the living environment for North East Ipswich residents as per priority three of the North East Area Committee Action Plan

51.

NEAC/15/15 Area Action Plan pdf icon PDF 50 KB

Additional documents:

Minutes:

51.1.     The Chair reported that following the recent review, there had been no change to the three priorities of the North East Area Action Plan.  The Chair reported that ActivLives would be invited to a future meeting to give a presentation on the outcome of Area Committee funded projects. 

 

51.2.     Councillor Pope requested that dates of future project updates be provided and commented that there was currently no project to progress the action of promoting cycling and walking.

 

Resolved:

 

that the North East Area Action Plan, as attached at Appendix 1 to report Ref No: NEAC/15/15, be noted.

 

Reason: Developing priorities to provide the basis of an action plan will enable the Area Committee to clearly communicate its vision and priorities for the area and will help demonstrate how its budget is being allocated to deliver the priorities set for the area 

52.

NEAC/15/16 Area Committee Budget Update - to include Dashboard pdf icon PDF 53 KB

Additional documents:

Minutes:

52.1.     The Operations Manager for Parks and Bereavement Services reported that at the beginning of the meeting, the Area Committee had £42,391 available to support its priorities.  In addition to the £5,000 funding commitment for the new bus shelter on Woodbridge Road, £100 of ‘Making a Difference’ funding had been approved to support the Bixley Carol Concert.

52.2.     The Operations Manager for Parks and Bereavement Services reported that the last 3 years of funding requests were being reviewed to identify any surplus of funds from completed schemes for consideration at the next meeting.

Resolved:

 

that the North East area budget financial statement and the Dashboard, attached at Appendices 2 & 3 to report Ref No: NEAC/15/16, be noted.

 

Reason: To provide clear and transparent details of the amount of funds available to deliver the priorities in the action plan

53.

Dates of Future Meetings for 2016/17 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm

All to be held at St John’s Church Hall, Cauldwell Hall Road, IP4 4QE

 

·         Thursday 14 January 2016

·         Thursday 17 March 2016

·         Thursday 16 June 2016

·         Thursday 21 July 2016

·         Thursday 8 September 2016

·         Thursday 3 November 2016

·         Thursday 26 January 2017

·         Thursday 16 March 2017

Minutes:

All to be held at St John’s Church Hall, Cauldwell Hall Road, IP4 4QE:

 

·                Thursday 14 January 2016

·                Thursday 17 March 2016

·                Thursday 16 June 2016

·                Thursday 21 July 2016

·                Thursday 8 September 2016

·                Thursday 3 November 2016

·                Thursday 26 January 2017

·                Thursday 16 March 2017