Agenda and minutes

North East Area Committee - Thursday 17th September 2015 7.30 pm

Venue: St John's Church Hall, Cauldwell Hall Road, Ipswich IP4 4QE

Contact: Trisha Sutton  01473 432512

Items
No. Item

27.

Apologies for Absence

Minutes:

Apologies were received from Councillor R Pope.  Suffolk County Councillor Martin was also unable to attend the meeting.

28.

Minutes of the Meeting held on 23 July 2015 pdf icon PDF 81 KB

Minutes:

Resolved:

 

that the minutes of the meeting held on 23 July 2015 be signed as a true record.

29.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

30.

Declarations of Interest

Minutes:

Councillor S Darwin declared an interest in Item 11 – Funding Request - Ipswich Gymnastics, as her son attends the Gymnastics Group at the centre in Braziers Wood Road, Ipswich.

31.

Chairman's Update on Action Points from the Previous Meetings (Verbal)

Minutes:

31.1    Following the presentation prior to the meeting by the Managing Director of Ipswich Buses, the Chair suggested that Jeremy Cooper be invited back to update the Committee and residents in one year.

 

31.2    The Chair reported that Ipswich Parking Services continued to work on a plan to increase patrols at local schools.

 

31.3    Mr Jim Jenner updated the Committee about Making A Difference funding which had been allocated to Northgate School pupils to build a kit car.  The pupils had taken part in a recent race and had come 5th out of the 15 entrants.  They had been invited to attend the International Kit Car Final 2015 at Rockingham Motor Speedway on Saturday 10 October 2015.  The Chair passed on the best wishes of the Committee to the pupils and wished them luck.

32.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

32.1    The Chair confirmed that no questions had been received prior to the meeting however, if residents submitted a question to the Committee by post, e-mail or by phone then they would receive a full response from an appropriate Officer of the Council.

 

32.2    In respect of an issue previously raised about the state of the footpath between the hospital and Copleston School, a resident reported that staff who were smoking were leaving cigarette ends on the footpath.  Councillor MacDonald had reported this to the Suffolk County Roads Officer and the Ipswich Hospital Estates Manager.  Litter was frequently collected from the end of the footpath where there was a litter and cigarette bin however; this issue was at the other end of the footpath.  Councillor MacDonald and Suffolk County Councillor S Martin would continue to follow up on this issue.  It was reported that the previous Estates Manager had left the employ of the hospital and a new Estates Manager would soon be appointed.

33.

Ward Councillors Feedback from their Communities

Minutes:

33.1    Rushmere ward

 

Councillor Gage reported that there were lengthy waiting lists for the assessment of adaptations to be made to disabled Council tenants housing which needed to be made due to a change of circumstance. She had raised this with the Director of Adult and Community Services to see how IBC Housing and the SCC Adult Services Team could work closer together.  In her capacity as Shadow Portfolio Holder for Housing she had been on a site visit to consider how to improve the communal areas of some Council flats.  She asked residents to get in touch with her if they had any ideas about improvements.  

 

33.2    Bixley ward 

 

            Councillor Phillips said that he continued to report issues such as road surfacing and potholes.  The maintenance schedule had been agreed for the Penshurst Road/Arundel Road planting.  He had been in touch with St Augustine’s Church about a project which could be put forward for funding.

 

            Councillor Carnall reported that he had been involved with residents to help and support them during recent planning applications and to those with neighbouring Homes of Multiple Occupation.  He had attended a meeting with the former hospital Estates Manager on 3 August 2015 about parking issues in Ladywood Road/Digby Road and he confirmed that the new Estates Manager would commence employment at the hospital on 23 September 2015.  The possibility of using the Rugby Club Car Park as a Park & Ride for staff had been discussed.   

 

Discussion took place about the 18 month experimental parking order around Suffolk One, which had been installed by Suffolk County Council, where yellow lines restricted whole day parking.  Councillor Carnall suggested that should this be successful then the residents in Bixley and St John’s wards could be surveyed, setting out the options, as to whether this would help in roads around the hospital.  Councillor Ross suggested that Area Committee funding could be allocated to support the survey.  County Councillor Murray offered some locality budget funding and agreed to talk to the Transport Officer at Suffolk County Council.  He would also speak to Suffolk County Councillor Martin about which roads were the most affected in St John’s ward.      

34.

NEAC/15/08 Policing Priorities and Statistics pdf icon PDF 53 KB

Additional documents:

Minutes:

34.1      PC Chris Garrod reported that the main priority for the North East area was to tackle anti-social behaviour occurring on the Rushmere Scottish Estate.  Key players had been identified, cautions had been issued and he was working with the Co-op and other shops in the area.  Banning letters had been issued and harassment information advice given to the shopkeepers.  In respect of a noisy vehicle with no exhaust, the bike had been seized and the matter dealt with.

 

34.2      The Home Office Standards for the recording of crime figures had been changed and as a consequence the figures had risen by 40%.  There had also been a decrease in the number of Police Officers.  The key areas of increase had been around hospital thefts (including money and drugs) and arrests had been made by the use of covert forensic surveillance work.  If the figures for the hospital were to be taken out of the total crime figure then the figures would be comparable with other areas.

 

34.3      Anti-social behaviour had been occurring at Rushmere Heath Golf Course, with motor bikes being ridden on the greens and flagstick holes being targeted.  A database of incidents had been created and regular bicycle patrols were being undertaken.  A significant arrest for anti-social behaviour had been made in the Rope Court area and the Council had put a notice of possession on a property.  It was confirmed that the number of Officers on the Safer Neighbourhood Team would remain the same until at least March 2016.

 

              Resolved:

 

              that the Policing Priorities and the Crime Statistics, as detailed in Appendix 1 to report Ref No: NEAC/15/08, be noted.

 

              Reason:  To provide clear and transparent details of the crime statistics in the North East area in Ipswich.

35.

Suffolk County Councillors - Feedback from their Divisions

Minutes:

35.1    Bixley Division

 

            County Councillor Murray reported that at the junction of Chiltern Road/ Vauxhall Road experimental holes had been bored to check whether there were services under the verge.  Unfortunately the gas and water service supply were too near the surface to allow for bollards or ‘Grasscrete’ to be installed at this location.   Provision for a footpath along a section of Heath Road was under consideration.
** Please note: This minute was subsequently amended at the meeting held on 12 November 2015.

 

Rushmere Division 

 

County Councillor Gage reported that a new bus stop at Khartoum Road/Woodbridge Road was currently in the design stage.  The Speed Limit Panel were due to meet on Monday 21 September 2015 and any requests should be put to any SCC Councillor.  There were delays to the Travel Ipswich project as work at Majors Corner and the Argyle Street junctions needed to be completed.  The funding to the Dial A Ride Service and User Transport had been cut by 50%.  County Councillor Gage had asked for this to be reviewed which would take place on 2 October 2015.

** Please note: This minute was subsequently amended at the meeting held on 12 November 2015.  

36.

NEAC/15/09 Funding Request - Lapwing Education pdf icon PDF 107 KB

Additional documents:

Minutes:

36.1    Sue Chesworth from Lapwing Education presented this report which requested funding for the specialist target group of young people with learning difficulties.  Lapwing Education has trained staff with experience and skill and works with a variety of partner organisations to enhance community cohesion.  A similar project in the Stoke area of Ipswich had been run by an early intervention and a horticulture team.  It was Lapwing Education’s long term plan that similar projects would link into a Big Lottery bid.  The service offered to each young person at risk of being excluded would be for 3 days each month for a 26 week period (18 days in total) at a cost of £2,500 per child.

 

36.2    Discussion took place about Suffolk County Council having the statutory right to provide education in Suffolk, the ideal number of pupils to work with, whose statutory right it would be should a young person from an Academy be included in the project and the training given to the skills and development coach mentors. 

 

36.3    It was confirmed that individual schools, Suffolk Community Foundation and Suffolk Coastal District Council were other organisations who had contributed funding to other projects however; this project would be solely funded by Ipswich Borough Council.   Long term projects in Felixstowe and in the Stoke area had proved that former young people attending the projects had continued to attend school, gone on to college and had been achievers. 

 

36.4    It was confirmed that the project would run from September 2015 to March 2016 and the Lapwing Certificate of Achievement would provide evidence that monthly reviews had taken place and individual project targets had been reached.  The Chair confirmed that the area action plan criteria had been met in line with the North East Area Committee priorities and the funding would be monitored through the usual Area Committee monitoring system, with the proposers being asked back to update on the project at a future Committee.

 

36.5    On the proposal of Councillor Carnall, seconded by Councillor Phillips a recommendation that the North East Area Committee do not fund the proposed project was put to the meeting and was LOST.

 

36.6    On the proposal of Councillor Ross and seconded by Councillor Darwin it was:

 

            Resolved:

 

1.    that £15,000 be allocated from the North East Area Committee budget to support the Lapwing Education project, as detailed in report Ref No: NEAC/15/09, be agreed.

 

2.    that the funding be monitored under the Area Committee monitoring process and that representatives from Lapwing Education be invited to update the North East Area Committee at the end of the project. 

 

Reason:  To help support Lapwing Education in delivering supportive educational programmes and to meet the North East Area Committee priority;  ‘Provide awareness of activities and support for young people’.

 

36.7    Councillor Carnall asked Lapwing Education to ensure that the project only be offered to participants from the three North East wards of Ipswich and the Lapwing Education representative gave him her assurance that the postcode of the  ...  view the full minutes text for item 36.

37.

NEAC/15/10 Funding Request - Ipswich Gymnastics pdf icon PDF 168 KB

Minutes:

37.1    Andy Wood, Head Coach and Manager of the Gymnastics Club at Pipers Vale presented this funding request to the Committee for £2,000 towards the purchase of new gymnastics mats.  The Gymnastics Centre was a registered charity, opened in 1999 and had seen a huge increase of participants from 400 in 1999 to over 3,000 participants on average per week now, with a total of 100,000 visits a year.

 

37.2    The postcodes of attendees to the Centre were available and it was the busiest gymnastics centre in the country with participants taking part in competitions to County, British and International standards.  It is the most popular venue for the Eastern region and hosted more events than any other in the country.

 

37.3    The original matting was now 16 years old, it was worn and inadequate for purpose and the project users of the facility were listed in the report.  The total cost of new matting was £53k and an application to the Land Fill Trust had now been agreed ‘in principle’ for £30k.  British Gymnastics, the UK National Governing Body for Gymnastics and the South East Area Committee had both agreed funding of £5k each.

 

37.4    Suffolk County Councillor Murray asked whether schemes were available for young people at risk of exclusion and Mr Wood replied that 6 pupil referral units in the area used the facility for their physical education lessons as well as home schooled children and those with both physical and learning difficulties, paid for by Suffolk County Council. 

 

37.5    Discussion took place about membership fees, the salaries of the coaching staff, the monetary reserves held by the Gymnastics Club and the activities generated by the many fundraising events which paid for events like the summer camps and extravaganzas.  

 

37.6    Suffolk County Councillor Murray offered £1k funding from his Suffolk County Council Locality budget to the Gymnastics Club for the matting.  Although £2k had been recommended for approval the Committee;

 

            Resolved:

 

1.    that, subject to ‘Gymnastics in Ipswich’ securing the balance of the total funding, £3,000 be allocated from the North East Area Committee budget as outlined in report Ref No: NEAC/15/10 towards the purchase of new gymnastic matting, be agreed.

 

Reason:  To enable the ‘Gymnastics in Ipswich’ to purchase new gymnastic mats for the club to the benefit of everyone who uses the centre.

 

2.    that the funding only be released subject to the rest of the funding being achieved and that this pledge lasts for a period of up to three years from the date of this Area Committee.

 

Reason:  To ensure that the Area Committee retains control over funding from its budget.

38.

NEAC/15/11 Area Action Plan pdf icon PDF 51 KB

Additional documents:

Minutes:

38.1    The Chair thanked the residents for their input at the recent area action plan workshop following which the updated priorities of the North East Area Action plan had been agreed.  They were confirmed as:

 

1.    Provide and raise awareness of activities and support for young people.  Ideas put forward were a youth worker, a holiday project and working with young people by engaging more with schools. 

 

2.    Help older residents feel included in their community. 

An example given was the work of Lapwing Education with ‘silver surfers’.

 

3.    Improve the North East ‘Living Environment’ for residents. Concentrating on problem parking with residents and schools.

 

38.2    Suffolk County Councillor Murray stressed that each County Councillor also had a Highways budget to allocate on issues in their divisions.

 

            Resolved:

 

            that the North East Area Action Plan, attached at Appendix 1 to report Ref No: NEAC/15/11, be noted. 

 

            Reason: Developing priorities to provide the basis of an action plan would enable the Area Committee to clearly communicate its vision and priorities for the area and would help demonstrate how its budget was allocated to deliver the priorities set for the Area.

39.

NEAC/15/12 Area Committee Budget Update pdf icon PDF 52 KB

Additional documents:

Minutes:

39.1    The Bereavement Services Operations Manager reported that, as no commitments had been made at the previous meeting in July 2015, the funding available to the North East Area Committee remained at £60,391.  Before the next meeting, a full audit would be undertaken to ensure that organisations which had been allocated funding had in fact drawn down all the money agreed and any underspend would be referred back to the Committee to be added on to the available funding.

 

            Resolved:

 

            that the financial statement of the North East Area Committee, as detailed in Appendix 2 to report Ref No: NEAC/15/12, be noted. 

 

            Reason: To provide clear and transparent details of the amount of funds available to deliver the priorities in the action plan.

40.

Dates of Future Meetings for 2015/16 at 7.30pm - a presentation will be held prior to the meeting at 7.00pm.

All to be held at St John’s Church Hall, Cauldwell Hall Road, IP4 4QE

 

·         Thursday 12 November 2015

·         Thursday 14 January 2016

·         Thursday 17 March 2016

Minutes:

All to be held at St John’s Church Hall, Cauldwell Hall Road, IP4 4QE:

 

·         Thursday 12 November 2015

·         Thursday 14 January 2016

·         Thursday 17 March 2016

 

40.1    These dates had been advertised in the St Augustine’s Church magazine.