Agenda and minutes

North East Area Committee - Thursday 23rd July 2015 7.30 pm

Venue: St John's Church Hall, Cauldwell Hall Road, Ipswich IP4 4QE

Contact: Trisha Sutton  01473 432512

Items
No. Item

16.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Carnall and County Councillor Murray.

17.

Minutes of the Meeting held on 4 June 2015 pdf icon PDF 106 KB

Minutes:

Resolved:

 

that the Minutes of the meeting held on 4 June 2015 be signed as a true record.

18.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

19.

Declarations of Interest

Minutes:

There were no declarations of interest.

20.

Chairman's Update on Action Points from the Previous Meetings (Verbal)

Minutes:

20.1.     The Chair commented that Councillor Carnall had requested that Ipswich Buses be invited to speak at the meeting with regards to the changes to the Broke Hall bus route. The Chair reported that the new Managing Director of Ipswich Buses would be attending on 17 September 2015 to give a presentation at 7pm on future bus services for the North East and the town.

20.2.     The Chair reported that in response to the request to continue with the Parking Enforcement Officer outside schools in the North East area, there had also been requests for this to be done in other parts of Ipswich, and the resourcing of a dedicated Parking Enforcement Officer was currently being considered. It was hoped that this service would commence in September and 29 schools had been identified as needing attention.  A further update would be provided at the next meeting.

21.

Responses to Public Questions Received and Open Discussion on Local Issues

Minutes:

21.1.     The Chair confirmed that no questions had been received prior to the meeting; however, if residents submitted a question to the Committee then they would receive a full response from an appropriate Officer of the Council. 

21.2.     In response to the question raised at the previous meeting regarding road safety issues at the traffic lights on the junction of Spring Road and Cauldwell Hall Road, County Councillor Gage reported that SCC Highways had no evidence of any accidents taking place at this junction.  With regard to the amount of time available for pedestrians to cross, County Councillor Gage reported that since the upgrade, the pedestrian bays at these traffic lights could sense when someone was waiting to cross and when they had finished crossing, so there would be would always be time for pedestrians to cross safely.  If anyone should experience otherwise, then please let County Councillor Gage know.

21.3.     The Chair reported that the traffic lights on Woodbridge Road made no noise when crossing prior to 8am in the morning and questioned whether this was a bit late for this feature to be switched on. County Councillor Gage agreed to look into this and report back at the next meeting.

22.

Ward Councillors Feedback from their Communities

Minutes:

Rushmere ward

22.1.     Councillor Gage reported that there had been a request for waiting restrictions on Belvedere Road and Woodbridge Road to help deal with congestion caused by cars parking near the Bristo’s garage. The request for some extensions to the double yellow lines was currently waiting to be processed.

22.2.     Councillor Ross reported that the Brunswick Road Post Office would be shut from 14 September 2015 and Post Office services would be opened in the Mace store on Brunswick Road two days later.  This facility would be available up to 7pm during the week and on Sundays, but would not be able to provide as many services.  Concerns had been raised about the lack of a cash machine, ability to use cheques and the limited space to queue within the shop; however, sufficient space would be allocated and staff would be trained accordingly.  Councillor Ross commented that the Post Office building was privately owned and would most likely be leased out, as it could be used for another financial or professional business use without requiring planning permission. 

St John’s ward

22.3.     Councillor Darwin reported that she had visited the St John’s Toddler Group with Councillor Gage and County Councillor Martin to highlight the role of Area Committees and find out any issues they may have.  Their main concern was fly-tipping by the community bin stores for the flats on the Bull Motors estate.  Councillor Darwin reported that posters would be put up in the vicinity to highlight the Cleaner Ipswich Hotline (Ipswich 433000).  Additionally, Councillor Darwin had attended the St Mary’s Residents Association, who had raised concern about the Woodbridge Road junction, which was being dealt with by County Councillor Gage.

Bixley ward

22.4.     Councillor Pope reported that hospital parking was still an issue on the Australia estate, and the Ipswich Hospital Estates Manager had been to visit the area and would be looking at possible solutions over the next couple of months.

22.5.     Councillor Phillips reported that there had been issues with overhanging hedges from private properties on Colchester Road and Crofton Road. The Council can write to private owners to request the hedges be cut back, but would not do so until the bird-nesting season was over.

22.6.     Councillor Phillips provided the following update on behalf of Councillor Carnall: 
No action could be taken with regards to the advertising boards at the former Garland Public House on Humber Doucy Lane as this form of advertising did not require planning permission. Following the issue of stopping some bus services on the Broke Hall estate, the Council’s Executive had agreed a 12-month trial for evening and Sunday bus services on the Broke Hall estate in order to determine the demand for this service. Following on from the Garden Project funded at the last meeting, there had been a request for a ‘No Ball Games’ sign and costings were being obtained.

23.

Suffolk County Councillors Feedback from their Divisions

Minutes:

St John’s Division

23.1.     County Councillor Martin reported that there had been a request for a pedestrian crossing on Woodbridge Road near to the Cherry Lane Recreation Ground, as there was a crossing near Barclays Bank and another outside Lattice Avenue, but nothing in between. SCC would need to perform traffic counts, pedestrian counts and speed analysis to determine whether a crossing was necessary and, if so, the best location for the crossing.

23.2.     County Councillor Martin reported that Spring Road would be closed for resurfacing between Cauldwell Hall Road and Cowper Street from 3 to 12 August 2015, and diversions would be in place via Cauldwell Hall Road and Woodbridge Road.  Local residents highlighted that this would impact on the number 75 bus route and asked how the public would be made aware of the change in bus route.  County Councillor Martin reported that he would ensure that notices were put up on the affected bus stops a week before the proposed road closure.

23.3.     County Councillor Martin reported that he had noticed overhanging branches in the St John’s area and would be asking the Council to issue letters to the homeowners as it was their responsibility to remove any overhanging vegetation.

23.4.     County Councillor Martin reported that the Co-op store on Camden Road was due to close in 2 days’ time.  A local resident asked what was likely to replace the Co-op.  Councillor MacDonald reported that the building would be kept as part of the Co-op family of buildings.

Bixley Division

23.5.     Councillor Phillips provided the following update on behalf of County Councillor Murray:
Locality funding had been allocated to provide ‘grasscrete’ to protect verges on Chilton Road and Foxhall Road.  There would be road closures overnight for the resurfacing works on Heath Road/Foxhall Road/Gleneagles Road. Roadworks were taking place on Felixstowe Road/Ransomes Way/Nacton Road roundabouts, as they were being redesigned, which could cause traffic delays. SCC Officers had investigated the concerns raised about Warren Heath Road, an unadopted road, being used as a short cut, but the outcome was that this would remain an unadopted road and residents would be responsible for this road.

23.6.     The Chair invited a Bixley resident to update the meeting on his concerns about the speed of traffic on Bixley Road.  The resident reported that there had recently been an accident on Bixley Road, and commented that whilst the speed on this road, which was in a 40mph limit, kept within the limit when the road was busy, this limit was not being observed when the road was quieter, and this made it difficult for vehicles to be manoeuvred out of driveways safely.  Speed advisory panels would be set up to monitor the speed on this road. 

23.7.     The Chair commented that there had been speed limit consultations in the past in relation to the outer ring roads (Bixley Road, Heath Road, Valley Road), but residents had requested that the limit remain at 40mph.  Whilst the  ...  view the full minutes text for item 23.

24.

NEAC/15/06 Policing Priorities and Statistics pdf icon PDF 54 KB

Additional documents:

Minutes:

24.1.     Sergeant Phil Barrett reported that crime levels were relatively low at the moment, but as the summer holidays had just started, a rise in anti-social behaviour was anticipated in the following weeks.  The North East Safer Neighbourhood Team (SNT) would be looking to build a rapport with young people in the area, but requested that residents report any incidents of anti-social behaviour by calling 101 and asking for the North East SNT.

24.2.     Sergeant Barrett advised residents to lock their garden sheds to help to prevent bicycle theft.  Following recent dwelling burglaries, arrests had been made and charges brought against the individual.

24.3.     A resident commented that the local press had reported that only a few car crimes had resulted in people being charged.  Sergeant Barrett reported that he was not aware of that article, but added that many car theft incidents were as a result of people leaving their cars unlocked.  The resident added that there were ways for people to easily break into locked cars.  Sergeant Barrett reported that this was an urban myth as there were no specialist devices available to interfere with a car that had been locked by a remote control key.

Resolved:

that the Policing Priorities and the Crime Statistics, as detailed in Appendix 1 to report Ref No: NEAC/15/06, be noted.

 

Reason: To provide clear and transparent details of the crime statistics in the North East Area of Ipswich.

25.

NEAC/15/07 Area Committee Budget Update pdf icon PDF 54 KB

Additional documents:

Minutes:

25.1.     The Chair reported that there would be a funding request from Lapwing Education, in conjunction with 2 schools in the North East, to work with children that needed assistance with education, and this report would be coming to a later meeting.

25.2.     The Bereavement Services Operations Manager reported that the funding available to the North East Area Committee at the beginning of the year was £79,550 and following the financial commitments made at the June meeting, this had reduced to £60,391.  No commitments had been made against the Making a Difference budget so far this year.

25.3.     The Chair highlighted the £59,288 of match funding from other sources that the Area Committee had brought in to support projects in the North East area, and grant recipients would be invited to attend a future meeting to report on how the funding had been used.

25.4.     The Chair reported that plans were being drafted by SCC Highways for the Argyle Street proposals and he would update the Committee once the full details were available.

25.5.     The Chair reported that there was a pull-out in the latest copy of the Angle giving details of summer activities for young people, which was part-funded by the Area Committees.  The Chair also highlighted that Holywells Park had been formally reopened, with the Orangery now fully restored and a new visitor centre and café. 

Resolved:

 

that the Area Committee note the financial statement, as detailed in Appendix 2 to report Ref No: NEAC/15/07, be noted.

 

Reason: To provide clear and transparent details of the amount of funds available to deliver the priorities in the action plan.

26.

Dates of Future Meetings for 2015/16 at 7.30pm - a presentation will be held prior to each meeting at 7.00pm.

All to be held at St John’s Church Hall, Cauldwell Hall Road IP4 4QE

 

·         Thursday 17 September 2015

·         Thursday 12 November 2015

·         Thursday 14 January 2016

·         Thursday 17 March 2016

Minutes:

All to be held at St John’s Church Hall, Cauldwell Hall Road, IP4 4QE:

 

·                Thursday 17 September 2015

·                Thursday 12 November 2015

·                Thursday 14 January 2016

·                Thursday 17 March 2016