Venue: Virtual Meeting
Contact: Linda Slowgrove 01473 432511
Apologies for Absence
Apologies for absence were received from County Councillor Abbott and County Councillor Gaylard.
To consider the Minutes of the meeting held on 10 June 2020.
that the Minutes of the meeting held on 10 June 2020 be signed as a true record.
To Confirm or Vary the Order of Business
that the Order of Business be confirmed as printed on the Agenda.
Declarations of Interest
There were no declarations of interest.
Residents Question and Answer Session
Residents are encouraged to ask questions for Area Committee meetings. Questions will be read out by the Chair of the Committee and answered by an appropriate officer or Councillor and residents will be able to watch on the live stream available via the Council’s website.
To ask a question residents simply need to email email@example.com including their name and address, a contact telephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Monday 13 July.
All questions must either be:
- relevant to the area committee they are to be asked at, or;
- relevant to Ipswich as a whole and be asked by a resident of the area covered by the committee it is to be asked at.
Please note that questions or representations must not contain:
- references to identifiable individuals (whether by name or other information) unless the consent of that individual has been obtained and included with the notification;
- potentially defamatory or provocative or abusive comments;
- discriminatory remarks.
If for any reason a question is not able to be asked at a meeting of the committee, the Council will within 14 days of the meeting date reply to the resident asking the question explaining why and, if possible, providing a written answer.
The Chair confirmed that the following question had been received
from a local resident:
Question: I would like to ask what the Council’s plans are to
redevelop Alexandra Park, particularly the children’s play
area, which is very neglected. As a
family we often use the park and my youngest son attends a local
nursery who also visit. It would be
nice to see some investment in the area.
The Council has identified Alexandra Park Play Area as a priority
for replacement and has approved a budget to enable this to
happen. Work was already underway in
designing the new play area, which was envisaged to be opened for
use later this year.
With this development, there would be space for the new play area to be situated on the main grassed area, allowing the current play area to remain open whilst the work was done. As the plans were developed, local Ward Councillors on this Committee would be consulted.
Updates from Ipswich Borough Council and other Public Sector Organisations
The Chair invited Inspector Vicky McParland of the Ipswich Central
Safer Neighbourhood Team (SNT) to provide an update on policing
Inspector McParland reported that the Police had been working with
the Council’s Licensing Team to provide support and advice to
licensed premises on how to manage when they reopen, especially in
terms of social distancing; if this was not being observed, then
the issue should be raised with the Council’s Environmental
Health Team or Suffolk County Council (SCC) Trading Standards as
appropriate, with the Police primarily dealing with issues of
drunkenness and anti-social behaviour.
Recent community intelligence had resulted in the execution of 2
more drug warrants and Inspector McParland reiterated the
importance of reporting incidents, with the option of using
Crimestoppers anonymously if people did
not feel comfortable raising issues directly with the
Inspector McParland highlighted that parking on double yellow lines
or inappropriately in resident parking bays should be reported to
the Council’s Parking Enforcement Team, whereas parking that
caused an obstruction should be reported to the Police.
There had been an increase in incidents related to e-scooters; it
was illegal under the Road Traffic Act to ride an e-scooter on a
public road, cycle lane or pavement – e-scooters could only
be used on private land and with the permission of the
Face coverings would become mandatory in retail outlets as of next
week and the Police had been working with retail partners in the
town centre to ensure that the message was clear to the public; the
Police would be following the National Police Chief Council (NPCC)
guidance of ‘engage, explain, encourage and, as a last
resort, enforce’ in response to non-compliance.
Crime figures were down in comparison to last year as the Police
had been able to identify those causing harm to the community, but
this was dependent on the public continuing to provide community
intelligence, either directly to the Police or by contacting their
Councillor Cook commented, in relation to reporting failure to
comply with COVID-19 legislation and guidance in licensed premises,
that Environmental Health and Trading Standards were operated by
two different local authorities and it was not clear where to
direct queries to.
Councillor I Lockington asked what would happen if people were not
observing social distancing in areas outside a licensed premises and whether work could be done
with pub landlords to encourage them to have messages visible in
outdoor areas to remind people to socially distance.
Mr Fairclough introduced the report and highlighted that minor
changes had been made to the Area Committee Covid-19 application
documents since publication as a result of feedback from
Councillors. These changes had been made to ensure consistency
between requirements in the guidance, the questions in the
application form and the checks in the report template. The documents also highlighted that an application
could not be made across more than 2 Areas. These changes were reviewed by the Monitoring
Officer and the revised versions had been published on the
website. The Committee was requested to
approve the revised application form and process to allow Area
Committee funds to be made available to help deal with the impact
of the Coronavirus pandemic, with the added caveat that an
application could not cover more than 2 Areas.
Councillor T Lockington requested that any new one-off
project/service providers be mindful of, and encouraged to engage
with, established voluntary groups already operating in the same
area to ensure that there was efficient integration of services and
to avoid any overlap of projects.
Councillor Holmes noted that the closing date for applications was
6 August 2020 and whether this would provide enough time for
applicants to apply.
Councillor I Lockington asked whether an established charity that
had lost funding due to the pandemic would be eligible to apply for
funding to provide an existing service.
Councillor I Lockington asked whether new community groups would be
made aware that this was a one-off funding opportunity and that it
was unlikely that the funding would be available in future
that the revised application form and the revised process for dealing with funding requests related to the impact of the COVID-19 pandemic at the Area Committee meeting on 9 September 2020 be approved, subject to an additional clause to prevent applications across more than 2 Areas.
Reason: To utilise the Area Committee’s budget to award grants to support projects targeted at dealing with the impacts arising from the pandemic in the community.
Mr Fairclough reported that following the end of year budgetary
movements and establishment of the Making a Difference budget and
Venue Hire and Publicity budget for this year, the Central Area
Committee now had an unallocated budget of £17,027.30
that the financial statement in Appendix 1 of the report be noted.