Agenda and minutes

Central Area Committee - Tuesday 19th November 2013 6.30 pm

Venue: Ipswich County Library, Northgate Street, IP1 3DE

Contact: Linda Slowgrove  01473 432511

Items
No. Item

43.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Crane and Councillor Cann.

44.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 75 KB

To consider the Minutes of the meeting held on 1 October 2013.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 1 October 2013 be signed as a true record.

45.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

46.

Declarations of Interest

Minutes:

Councillor Jones, having been consulted as the Portfolio Holder for Economic Development & Planning, declared an interest in Agenda Item 12 (report CAC/13/15).

Councillor French, being a member of the Design & Conservation Panel that reviewed this proposal, declared an interest in Agenda Item 12 (report CAC/13/15).

47.

To Confirm the Venues of Future Meetings

Thursday 30 January 2014, 6.30pm – Ipswich Red Cross Centre Hall, 15 Chevallier Street, Ipswich, IP1 2PF

Thursday 20 March 2014, 6.30pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

 

Minutes:

Councillor Gibbs highlighted that the venue for the January meeting had been changed and this meeting would now be held at the Ipswich Red Cross Centre Hall.

 

Resolved:

that the next two meetings be held at:

 

Thursday 30 January 2014, 6.30pm – Ipswich Red Cross Centre Hall, 15 Chevallier Street, Ipswich, IP1 2PF

Thursday 20 March 2014, 6.30pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

48.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

Policing Priorities

 

48.1.     Councillor Gibbs reported that no questions had been received in advance of the meeting and invited questions from the floor and from the live Twitter feed that was in operation at the meeting.

48.2.     Local Resident (submitted as a letter): I would like to raise my concern with the build of an Orange telecommunications mast in Tuddenham Road approximately 2½ years ago. Since being installed, people living in this area have had health issues. For this reason, I would like those responsible to have radiation and microwave levels measured and their findings reported to this Committee and myself. We have spoken to the Environmental Health Officer on 7 November 2013, but have not heard anything since. 
Action: A written response to be provided in relation to this enquiry.

48.3.     Councillor Gibbs introduced Sergeant Martin Memory of the Central Safer Neighbourhood Team (SNT), who provided the following update:

New premises were being set up in Museum Street, which would act as the town centre base for the SNT.

Priority crime (e.g. anti-social behaviour, dwelling burglary, violence in a public place) was down 33% and the corresponding statistics for individual categories of crime were also good and improving, e.g. there had only been 1 burglary from other buildings in the last 4 weeks, violence with injury was down 28% on the 3-year average, and there had been 23 less incidents of anti-social behaviour in comparison to the 3-year average.

St Matthews Street: A multi-agency approach has been taken to tackle the drug and alcohol related issues in this area; an eviction notice has been served on the off-licence, which should cease trading by mid-December, and some residents were being rehomed.  The benches have now been removed and a deep clean of the area would take place.

Rough sleeping/street beggars: This issue primarily affects Alexandra ward, impacting on visitors to the town centre.  The Police have been working with the Community Resource Centre and the Assertive Street Outreach Workers to put a strategy in place by 23 November 2013 to offer support and signpost people onto appropriate services.

Jubilee Play Area: PC Canning has been working with individual families in this area, and more work would be done to provide activities.

Cycle update: The number of cycle thefts has decreased, with 15 people being prosecuted, and this operation was still ongoing. PCSO Ginny Shoesmith has recently been promoting cycle safety on Barrack Corner, offering free checks of cycles and safety clothing.

48.4.     Twitter feed: There is concern about people rough sleeping in the underpass next to Crown Pools.
Councillor Lockington added that people were often sleeping there first thing in the morning. Sergeant Memory reported that this issue was being progressed and agencies were working together to encourage these people to take up suitable accommodation.

48.5.     Councillor Leeder asked what was being done to address issues relating to the soup kitchen, as numbers were increasing and creating some tension. Sergeant Memory reported that a Police presence  ...  view the full minutes text for item 48.

49.

Update on Summer and Half Term Activities - Adam Keer

Minutes:

49.1.     A briefing paper outlining the participation levels for the Summer and Half-Term activities was tabled.  Mr Keer (Sports Development Officer) reported that there had been 98 attendances in Central Ipswich during the summer weeks, with the largest take up in Jubilee Park, and 19 attendances during October half-term week. 900 free swim vouchers were handed out across Ipswich and 32 of these vouchers had been used.  In comparison to the last year’s crime statistics for the period when these activities were running, there was a reduction in the number of incidents reported involving young people relating to anti-social behaviour, criminal damage and drug offences.

49.2.     Mr Keer requested that the following recommendations be considered for the future provision of activities:

·           To extend the activities programme in future years to include other sports, e.g. basketball

·           To use further activities to build relationships and presence in local areas in order to promote awareness of continued provision

·           To select larger and more visible sites as venues

·           To identify suitable marketing avenues for the target age group (10-19 years)

 

49.3.     Councillor Leeder was concerned that only 6 girls had participated in the activities and questioned whether other types of activities needed to be included.  Mr Keer reported that it was more difficult to engage girls in sports, but noted that there was a higher take up rate when ‘girls only’ activities were provided.

49.4.     Councillor French asked how the attendees had found out about the activities. Mr Keer reported that a wide range of promotion had taken place though various channels, but most people reported that they had found out through the website, from the coaches running the activities and by word of mouth.

Resolved:

 

that the update be noted.

50.

Healthwatch Suffolk presentation

Minutes:

50.1.     Dan Pennock (Healthwatch Suffolk) reported that under the Health and Social Care Act 2012, the commissioning of secondary healthcare services became the responsibility of Clinical Commissioning Groups (CCG), comprising GPs and nurses with support from the public, whilst primary healthcare remained the responsibility of NHS England. In addition, local authorities were required to set up Health and Well-Being Boards to identify poor services or gaps in services.

50.2.     Healthwatch Suffolk was a new independent consumer champion set up by the Care Quality Commission and covered the following functions:

·           to signpost people to services (e.g. GPs, dentists)

·           to signpost people to voluntary services, i.e. non-NHS services

·           to scrutinise the quality of local healthcare services (e.g. hospitals, care homes, mental health facilities) and hold them to account 

50.3.     Healthwatch Suffolk were keen to engage with the public to receive feedback on the quality of health and social care services in Suffolk, and where services were not being provided, to better inform the commissioning of services in the future.  Information can be fed back via the website (www.healthwatchsuffolk.co.uk), twitter (@hwsuffolk), email (info@healthwatchsuffolk.co.uk) or by telephone: 01449 703949.  

50.4.     Local resident: Does Healthwatch Suffolk choose which functions it covers or is it funded to cover all functions?
Some functions are statutory, others are not, e.g. not all Healthwatch groups offer signposting services (this is dealt with by CCGs in other areas).  However, Healthwatch should be the voice of the population and this was a priority for Healthwatch Suffolk.

50.5.     Councillor Adams: Suffolk County Council’s (SCC) Health Scrutiny Committee would be reviewing the Community Health Services in Suffolk at its next meeting in January 2014. SCC was currently running a consultation on how home care and community meals services should be delivered in the future, which closes on 6 January 2014.

50.6.     Councillor Leeder asked which organisation had responsibility and funding to deliver public health services (e.g. smoking cessation, diet and exercise).  Councillor Adams reported that public health was now the remit of SCC.  The funding situation was rather complex, with the Ipswich and East Suffolk CCG, NHS East of England and Public Health England being funded.  SCC’s Health and Well-Being Board did not receive funding, but had a more strategic role.  Mr Pennock added that Healthwatch Suffolk collated information received from the public and fed this back to the Health & Well-Being Board.
Action: County Councillor Adams to provide an ‘organogram’ of the various health organisations and their responsibilities.

50.7.     Councillor Jones asked how people were being signposted to Healthwatch Suffolk, in particular, people with mental health issues. 
Mr Pennock reported that Healthwatch Suffolk had been engaging with focus groups of various organisations (e.g. MIND, Community Meals, Osteoporosis Group, Suffolk Family Carers) and would continue to search for other groups to network with. They also worked with the Norfolk and Suffolk Foundation Trust, who provide mental health services.

51.

Ipswich Museum - High Street Campus Development Project - Gordon Mole

Minutes:

51.1.     Mr Mole (Head of Community & Cultural Services) reported that a bid was being submitted to the Heritage Lottery Fund (HLF) in support of a £20million project to link the Ipswich Museum, Ipswich Arts School and New Wolsey Gallery buildings as one single campus on the High Street, with a single entrance and improved facilities, e.g. better toilets and a café.

51.2.     These improvements would also allow more of the museum collections to be put on display (currently only 9% of collection are displayed) and would provide new methods of display and interpretation by using digital technologies.  There would also be improved performance and access to the arts, particularly using the collections.

51.3.     The Council has been working closely with the New Wolsey Theatre, Pacitti Company, SCC, University Campus Suffolk (UCS) and Ipswich Central in developing this bid, and the outcome should be announced by the HLF in April 2014.  More information can be found on the Council’s website and further updates would be provided to this meeting in the future.

52.

Consultations pdf icon PDF 22 KB

(a)          Polling District Review – Emily Yule

(b)          Allotments Strategy – Gordon Mole
Report Ref: CAC/13/14

(c)          Refuse Collection Survey – Gordon Mole

Additional documents:

Minutes:

Polling District Review

 

52.1.     Ms Yule (Assistant Operations Manager – Democratic Services) reported that it was a legal requirement to review polling district boundaries and associated polling stations every 5 years to ensure that they are fit for purpose and accessible for electors.  This review would not affect ward or constituency boundaries, but would determine where polling stations are located for future elections.

52.2.     The criteria for selecting venues as potential polling stations were as follows:

·           Unless circumstances prevent, the polling station must be within the polling district it serves;

·           Polling stations should be identifiable to electors from all parts of the polling district and preferably in a fairly central location;

·           There should be reasonable transport links and ideally car parking available;

·           The building should be accessible to electors with disabilities wherever possible.

52.3.     The proposals for the Central Ipswich area were as follows:

·           Alexandra ward – no changes proposed

·           St Margaret’s ward – amend polling district boundary so that electors from Borrowdale Avenue, North Close, South Close, Tuddenham Road (odds 123 to 167) and Valley Road (evens 140 to 184) would change polling station from Reg Driver Visitor Centre to Colchester Road Baptist Church

·           Westgate ward – change polling station from Handford Road Primary School to the Sir John Mills Theatre

52.4.     Ms Yule reported that the consultation would run until 28 November 2013 and comments on the proposals could be made either in writing or email to the Electoral Services Team or via the website.  The final proposals would be taken to Full Council and then published on the website, and changes would be highlighted on poll cards where applicable.

Allotments Strategy – Report Reference CAC/13/14

 

52.5.     Mr Campbell (Allotment & Open Spaces Officer) reported that the 2005 Allotments Strategy had been reviewed and was currently out to consultation until 2 December 2013.  Ipswich has over 2,000 allotment plots across 18 allotment fields, covering almost 60 hectares, and currently provided 0.4 hectares per 1,000 population, which was twice the national standard. As the demand for allotments plots has risen from 69% occupancy in 2005 to 98% occupancy in 2013, a new standard of 0.41 hectares per 1,000 population was being proposed.

52.6.     In addition to the quantity standard, quality and accessibility standards have been reviewed, and for the latter, it was proposed that allotments should be within a 15-minute walk time. In order to address waiting lists for plots, it was proposed that there be a reduction in the number of plots an individual can rent and a reduction in the size of the plots let, e.g. half-size plots.

52.7.     The draft Allotment Strategy for 2014 - 2020 and associated Action Plan was available on the IBC website, with hard copies available from Grafton House, Reg Driver Visitor Centre, County Library, Gainsborough Library and Sports Centres.

52.8.     Twitter feed: I need someone to help with my allotment plot – does the Council have a list of people who would like to share? Mr Campbell requested that details be emailed  ...  view the full minutes text for item 52.

53.

Suffolk County Councillors - Feedback from their Communities

Minutes:

53.1.     Councillor Mandy Gaylard (St Helens, covering Alexandra & Holywells) reported that she had received 6 requests for grit bins, assisted a parent with health issues, reported a section of street lights out in St Helen’s Street and cars obstructing pavements, investigated complaints of overnight works on Grove Lane and Warwick Road and requested a pavement ramp for disabled people.  Councillor Gaylard highlighted that the consultation on home care and community meals in Suffolk could be accessed from SCC’s website (www.suffolk.gov.uk/consultations) or a hard copy could be provided by calling 0808 800 4005. Suffolk Libraries were also running a survey on their library services, which was available on their website (http://suffolkreads.onesuffolk.net).

53.2.     Councillor Inga Lockington (St Margaret’s & Westgate) highlighted that SCC’s Adult Social Care services were working with CareAware, an non-profit making organisation that provides public information and independent advice for elderly care funding (see website: www.careaware.co.uk). Councillor Lockington reported that there was a car share scheme for the hospital, which had the added bonus of a dedicated parking area at the hospital. Speeding cars remained an issue in St Margaret’s and Westgate, and a speed survey would be performed on Bramford Road.    

53.3.     Councillor Sarah Adams (St Margaret’s & Westgate) reported that Travel Ipswich would be holding consultations in January in relation to traffic lights proposals on the Norwich Road/Chevallier Street roundabout, Argyle Street and Bishops Hill. Locality funding had previously been put aside by Councillor Cann and Councillor Lockington for improvements to The Avenue in support of a right of way to provide access to the park for pedestrians and cyclists.  Sexual health services would be moving out of Ipswich Hospital, but it was hoped that this service could be tied in with other services provided in the town centre.

54.

CAC/13/15 Funding Request: Seafarers' Memorial pdf icon PDF 23 KB

Additional documents:

Minutes:

54.1.     Mr Richard Watkinson, Vice-Chair of the Merchant Navy Association (Ipswich Branch), reported that over £14,000 of funding had been pledged from many sources towards the provision of an 8-foot memorial, its installation and dedication ceremony, leaving a shortfall of £512 towards the funding total.

54.2.     Mr Watkinson reported that the memorial would be located on Orwell Quay on the middle of the 7 black granite slabs set out in the open space next to the James Hehir building.

 

Resolved:

 

that the Central Area Committee approves £512 from the Central Area Committee budget towards the Seafarers Memorial Project to enable the Merchant Navy Association (Ipswich branch) to meet their funding target.

 

Reason: To remedy the deficiency that despite the long maritime history of the town centre there is no actual memorial to the sacrifices made by Ipswich Merchant Seafarers in armed conflicts at sea.

55.

CAC/13/16 Funding Request: St Matthews Street Action Plan pdf icon PDF 23 KB

Additional documents:

Minutes:

55.1.     Mr Grimwood (Community Protection Operations Manager) reported that a lot of the work in support of the St Matthews Street Action Plan had been completed. Funding had been provided for a CCTV camera, which would be sited on the BBC Suffolk building, and next week the pavement and the cobbles at the front of the shops would be power-washed. Quotes were being obtained for the redecoration of the railings, canopy and some internal works.

55.2.     Councillor Cook asked whether the new Morrisons would be supporting the Reducing the Strength campaign.  Mr Grimwood reported Morrisons had joined this initiative at their own request, and the new Iceland store had also joined, even though other Iceland stores had not done so.

55.3.     Councillor French asked how the proposed funding would be used. Mr Grimwood reported that this funding would cover the redecoration of the external area.
Action: Mr Grimwood to report how the funding was used to a future meeting.

 

Resolved:

 

that the Central Area Committee approve £5,000 from the Central Area Committee budget to upgrade the aesthetics of the St Matthews Street area.

 

Reason: To reduce anti-social behaviour and crime related activity in the area

56.

Chairman's Update on Actions from Previous Meetings

Minutes:

56.1.     Councillor Gibbs reported that County Councillor Newman had provided responses to the issues raised in relation to the Travel Ipswich project, and this was available at the meeting as a handout.

56.2.     Councillor Gibbs reported the following updates on funded projects:

·                     Glass Recycling Unit – Tower Ramparts bus station has now reopened and Ms Gladwell (Waste Performance Officer) has visited the site and agreed a suitable location with the representative from SCC. Allowing for delivery time and installation by SCC Highways contractors, early in the New Year would be a realistic estimate for installation.

·                     Upper Orwell Street improvements – plans are being drawn up with NCP and demolition works are expected to take place in January, with the soft landscaping estimated to take place in late spring.

57.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

57.1.     Councillor Blake highlighted the reduced crime levels reported by the Police and asked residents whether they felt safe or still had concerns.  The feedback from the residents at the meeting was that they felt safe in the town centre at night. Councillor Gibbs reported that the Police and Crime Commissioner would be attending the next Central Area Committee in January.

57.2.     Councillor French reported that there had been a spate of people trying to break into cars in St Margaret’s at the beginning of November. After contacting the Police, the street lights were left on at night for a week and the problem ceased.  If there similar issues elsewhere, contact the Police on 101 to report it.

57.3.     Councillor Cook reported that a petition had been sent to County Councillor Newman raising concern about the lack of toilets at the Old Cattle Market bus station.

57.4.     Councillor Jones reported that TRO signage was still to be installed outside of the Glyn Hopkin garage on Norwich Road.  There had also been problems with construction sites on Norwich Road operating at inconsiderate times; where a construction management plan has been put in place, the site could be closed down by the Planning Enforcement Officer if the construction hours were not adhered to. Councillor Jones reported that the Citizens Advice Bureau had recently published its annual report, which reported a significant increase in the number of cases being dealt with in relation to debt and housing issues, with Westgate ward having the highest number of enquiries.

57.5.     Conucillor Leeder reported that overhanging trees had been cut back along St Clements Church Lane (between Grimwade Street and Fore Street) to make the street better lit and deter anti-social behaviour.  Councillor Leeder reported that new curtains had been installed in the children’s changing area at Fore Street Pool.

58.

CAC/13/17 Area Committee Budget Update pdf icon PDF 22 KB

Additional documents:

Minutes:

58.1.     Councillor Gibbs reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £58,365 available to support its priorities. Following the financial commitments of £5,512 arising from the approved funding requests, the Central Area Committee now had a budget of £52,853 available.

 

Resolved:

 

that the financial statement of the Central Area Committee be noted.

 

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget