Agenda and minutes

Central Area Committee - Thursday 25th July 2013 7.00 pm

Venue: Holly Lodge Baptist Church, Bramford Lane, IP1 4DF

Contact: Linda Slowgrove  01473 432511

Items
No. Item

17.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Cann and Councillor Jones.

18.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 75 KB

To consider the Minutes of the meeting held on 21 May 2013.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 21 May 2013 be signed as a true record.

19.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

20.

Declarations of Interest

Minutes:

Councillor Lockington, being a Suffolk County Councillor, declared a local non-pecuniary interest in Item 8 (report CAC/13/09).

21.

To Confirm the Venues of Future Meetings

Tuesday 1 October 2013, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

Tuesday 19 November 2013, 6.30pm – Ipswich County Library, Northgate Street, IP1 3DE

Thursday 30 January 2014, 6.30pm – Westgate (TBA)

Thursday 20 March 2014, 6.30pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

 

Minutes:

Councillor Gibbs proposed that the start times for the meetings in November, January and March be moved to an earlier start time of 6.30pm and this was agreed.

 

The next two meetings would be held at:

 

Tuesday 1 October 2013, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

Tuesday 19 November 2013, 6.30pm – Ipswich County Library, Northgate Street, IP1 3DE

22.

Responses to Public Questions Received and Open Discussion on Local issues

(a)          Police Priorities

Minutes:

22.1.     Councillor Gibbs reported that the following question had been received from Ms Bradbrook in advance of the meeting:

“I live in Alexandra Road Ipswich close to the junction of Nottidge Road and Bellevue Road and Alexandra Road.  This junction has always been hazardous as there is a bend in Alexandra Road quite close to the junction and a very steep approach to the junction via Belle Vue Road. We have witnessed accidents on this corner and many near misses.

I am increasingly concerned about dangerous parking across the corners of the junction. Cars are often parked diagonally across the broken single and double white lines obscuring vision and causing vehicles to move out into the centre of the junction. This is often made worse by several large commercial vehicles which park close to the junction. There are many children in the area and passing this junction is on their route to and from school.

It would be helpful if a parking warden could visit the junction and take the appropriate action as I believe that there are regulations regarding parking close to junctions.

I would be grateful for your comments, and if this issue could be raised at the next Central Area Committee meeting on Thursday 25th July 2013.”

As Ms Bradbrook was not present, the following response would be sent in writing:

“This is part of an enforcement route and is therefore visited on an occasional basis as we only have limited numbers of enforcement staff to patrol across the whole of the town. However we have asked the officers to try and visit more often. This particular junction does not currently have any parking restrictions in place so there is little that Ipswich Borough Council can do at this time, except where a dropped crossing is being blocked. 

 

New parking restrictions are implemented by means of making a Traffic Regulation Order (TRO) but the power to do this rests with Suffolk County Council, not Ipswich Borough Council.  As such, if the resident wants parking restrictions to be implemented at this junction then she should make a request in writing to Suffolk County Council.  If Suffolk County Council make a TRO to provide parking restrictions then Ipswich Borough Council could enforce the restrictions, subject to the availability of resources.

 

Ipswich Borough Council acts as agent to Suffolk County Council for parking enforcement matters in Ipswich.  Enforcement can only be carried out where there are parking restrictions in place, such as yellow lines, or obstruction of a dropped kerb.

 

Additionally, irrespective of whether there are any parking restrictions or not, the Police have the power to enforce against any motorist who leaves a vehicle in a dangerous position, or in a position that causes an unnecessary obstruction, or within 10 metres of a junction at night if the vehicle is left without lights on.  As such, the resident could also consider raising this matter with the Police as vehicles left parked on or close to the junction could be  ...  view the full minutes text for item 22.

23.

CAC/13/08 Funding Request: Jubilee Play Area Newsletters pdf icon PDF 23 KB

Additional documents:

Minutes:

23.1.     Mr Mole introduced Paul Farrer, Customer Services Operations Manager, as the new Lead Officer support to the Central Area Committee.

23.2.     Mr Mole reported that as part of the work undertaken by the multi-agency Partnership Group for the Jubilee Play Area Dispersal Order, monthly newsletters were produced to provide community reassurance and publicise events and activities in the area. Mr Mole added that the Police had previously paid for some of the newsletters, and the Area Committee was being asked to fund the next two newsletters, with a view to identifying another agency to provide funding for future newsletters.

23.3.     Councillor French commended the level of cooperation between agencies, and asked whether Catch 22 was a local group involving residents.  Councillor Leeder reported that Catch 22 was a national organisation with local offshoots, but added that it would be good to encourage local residents to get involved with the content and delivery of the newsletters in the future to encourage community ownership.

Resolved:

 

that funding of £324 be approved from the Central Area Committee budget to produce 2 newsletters for the Jubilee Dispersal Order Group.

 

Reason: Assisting in the production of the newsletters will comply with Priority 1 in the Central Area Committee Delivery Plan and fulfil the action to establish and maintain a newsletter that will foster a sense of community, promote activities and equip residents with the strength and responsibility to make the area more cohesive

24.

CAC/13/09 Funding Request: Automatic Door for Westbourne Library pdf icon PDF 23 KB

Additional documents:

Minutes:

24.1.     Mr Mole presented the funding application on behalf of the Friends of Westbourne Library.  This library is run by the Friends on behalf of the Suffolk’s Libraries Industrial and Provident Society, and Suffolk County Council owns the building.

24.2.     Mr Jones, chairman of the Friends of Westbourne Library, reported that the Friends often held fundraising events, most recent a fete, to raise money towards improving the library environment, such as providing disabled access to make it more accessible to user groups, e.g. elderly people from Sherrington House and mother & toddler groups.

24.3.     Councillor Cook commented that whilst he supported the principle of making the building more accessible, the onus for funding improvements to the building should be on Suffolk County Council, not Ipswich Borough Council.

24.4.     Councillor Lockington reported that she and Councillor Cann had previously provided funding for an automatic door opener for the other internal door from their locality budgets. Councillor Lockington added that she had contacted the new Suffolk County Council Portfolio Holder for Finance and Property and would request a funding contribution towards this application, and asked whether the Committee would approve the application subject to match funding from Suffolk County Council.

24.5.     Councillor Leeder commented that the Area Committee should not be using its budget to maintain another authority’s asset and asked whether the quote provided had been verified by Ipswich Borough Council’s officers.

24.6.     Mr Jones reported that the Friends had utilised over £10,350 of their funding to take the building forward, and added that there had been a significant increase in user groups attending the library after the first automatic door was installed. The heavy internal doors have prevented some groups from being able to access the library, and the extra door opener would allow people with wheelchairs and buggies to exit the building more easily, and provide better access for all.

Resolved:

that funding should not be approved from the Central Area Committee budget for this application, but a strong representation should be made to Suffolk County Council to provide funding for this worthy project.

Reason: Whilst the Area Committee supports the principle of this application, any funding to maintain this buildingshould be provided by Suffolk County Council, not Ipswich Borough Council

25.

Chairman's Update on Actions from Previous Meetings

Minutes:

25.1.     Councillor Gibbs reported that the Police and Crime Commissioner would not be able to attend the next meeting, but would be attending the Central Area Committee on 30 January 2014.

25.2.     Councillor Gibbs reported the following updates on funded projects:

·                     Removal of planters in Westgate ward – one planter has been removed, the removal of the second planter was now the responsibility of Suffolk County Council, who have given assurance that this work would be completed;

·                     Christchurch Park lighting – lighting was installed on the top of the Reg Driver Centre this week; there was now low-level lighting in the car park and down to Christchurch Mansion and Soane Street gate, and low-level lighting down to the Bolton Lane gate would also be installed;

·                     Glass recycling unit – this would be installed after the Tower Ramparts bus station refurbishments were complete;

·                     Summer holiday activities – additional funding was provided, but it was not possible to increase resource levels during the summer period, but it has been suggested that the activities in this area continue into autumn instead – Mr Keer to present an update on this project at a future meeting;

·                     Upper Orwell Street – demolition works were due to start in September, with planting scheduled for November.

 

25.3.     Local resident: Could an update be provided on the layout of the bus station, in particular, how the temporary bus stops would be arranged?
Councillor Gibbs reported that Suffolk County Council were invited to give an update on the Travel Ipswich project at this meeting, but were not able to attend.

26.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

26.1.     Councillor French reported that the state of grass verges across Ipswich was a concern, and requested that a paper be produced to consider how grass verges and green areas could be enhanced and clarify who was responsible for maintaining these areas, i.e. whether Ipswich Borough Council or Suffolk County Council.
Action:  Mr Mole to liaise with Suffolk County Council officers to clarify responsibilities for grass verges and what improvements could be made.

26.2.     Councillor Blake reported that whilst the situation on London Road had improved, the Police would still be monitoring the situation.

26.3.     Councillor Lockington reported that half of the hedgerow had been removed along part of Tuddenham Road near Red House Farm without planning consent.
Action: Mr Mole to take this matter up with the Planning Enforcement Officers.

26.4.     Councillor Crane reported that a successful walkabout had taken place in Woodhouse Square and Shaftsbury Square, and thanked residents, in particular, Mr Cornish, for their help and involvement. 

Councillor Leeder added that all 3 Alexandra ward Councillors and Councillor Lockington had taken part, and a number of issues were raised in relation to permit parking, overgrown shrubbery, drink/drug abuse in the alleyway at the back of Woodhouse Square, and broken streetlights on Shaftsbury Square.

If residents have any suggestions for future locations for walkabouts in their ward, please let their ward Councillors know.  Inspector Cooper added that these walkabouts were a good opportunity for the Police to receive honest opinions from local residents, and he would refer the alleyway issues to his officers to investigate.

27.

CAC/13/10 Area Committee Budget Update pdf icon PDF 22 KB

Additional documents:

Minutes:

27.1.     Councillor Gibbs reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £61,998 available to support its priorities.  Following the financial commitment of £324 arising from the approved funding requests, the Central Area Committee now had a budget of £61,674 available.

 

Resolved:

 

that the financial statement of the Central Area Committee be noted.

 

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget