Venue: Room W116, First Floor, UCS Waterfront Building, Neptune Quay, IP4 1QJ
Contact: Linda Slowgrove 01473 432511
Election of Chair
Councillor Gibbs was elected Chair for the 2013/14 Municipal Year.
Councillor Gibbs welcomed Councillor John Cook to the Committee and thanked former Councillor Ken Bates. Councillor Gibbs also congratulated Councillor Inga Lockington and Councillor Sarah Adams on their election as Suffolk County Councillors for St Margaret’s & Westgate.
Apologies for Absence
Apologies for absence were received from Councillor Crane.
that the Minutes of the Meeting held on 7 March 2013 be signed as a true record.
To Confirm or Vary the Order of Business
that the Order of Business be confirmed as printed on the Agenda.
Declarations of Interest
Councillor Cook, being a director of the East of England Cooperative Society, who own the land where the Glyn Hopkins garage is sited, declared an interest in agenda item 10 (report CAC/13/03) and left the room during the consideration of this item.
To Confirm the Venues of Future Meetings
Thursday 25 July 2013, 7pm – Holly Lodge Baptist Church, Bramford Lane, IP1 4DF
Tuesday 1 October 2013, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX
Tuesday 19 November 2013, 7pm – Alexandra
Thursday 30 January 2014, 7pm – Westgate
Thursday 20 March 2014, 7pm – St Margaret’s
Councillor French requested that the times of future meetings be earlier, in particular during the winter months. Councillor Gibbs reported that this would be considered at the next agenda planning meeting, but added that the 1 October meeting would be difficult to change as the Police and Crime Commissioner was booked to attend that meeting.
The next two meetings would be held at:
Thursday 25 July 2013, 7pm – Holly Lodge Baptist Church, Bramford Lane, IP1 4DF;
Tuesday 1 October 2013, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX.
Responses to Public Questions Received and Open Discussion on Local Issues
(a) Police Priorities
Councillor Gibbs introduced PC Mark Carter and PCSO Gemma Read of
the Central Safer Neighbourhood Team (SNT), who reported that the
three policing priorities for Central Ipswich were still as
Councillor Lockington reported that she had had problems getting
through to the Police by phone and had sent information via the
email address on their website, but had received no feedback to say
that the issue was being dealt with.
Local resident: What are the partner agencies doing to address
begging in the Town Centre?
Local resident: Are the Police planning to abolish ASBOs?
7.5. Councillor Gibbs reported that no written questions ... view the full minutes text for item 7.
Mr Keer (Sports Development Officer) reported that this
year’s Ipswich Half Marathon would be taking place on Sunday
22 September in support of the St Elizabeth Hospice and EACH
charities, with support provided by the Round Table.
This year the route will follow a more compact route within the
centre of Ipswich and affected roads will be closed from 8.50am to
11.30am. Details of road closures and
corresponding alternative routes will be publicised to local
residents, businesses, churches and transport companies, and via
the event website, posters and in the local press leading up to the
Twitter: Is there a list of roads involved for the
Councillor Leeder encouraged people to come along and support this
event and confirmed that he would be running in the
that the Central Area Committee note the change of route being implemented from 2013 for the Ipswich Half Marathon and champion the event for participation, volunteering and fund raising for local charities/good causes.
Reason: The new route has been identified as the best fit option for the development of the event in meeting needs of participants, event management and traffic management
Mr Keer (Sports Development Officer) reported that the Council had
a history of providing sports and leisure activities for young
people during the school holidays in partnership with other
agencies. Funding was being requested
to support these activities as there was less third-party funding
available this year.
The funding would support 3 hours of activities per day over a
4-week period in the summer holiday and 1.5 hours of
activities per day during the October half-term
holiday. Sherrington Road Park would
not be included in this scheme as it is outside the Central Ipswich
The activities would be set up to help address local
issues and needs and to discourage young people from anti-social
behaviour. Suffolk County Council would
also be offering basketball activities to run alongside these
9.4. Councillor Jones proposed that a further £3,000 of funding be provided to enable more activities to be delivered to help target the more deprived areas, such as Jubilee Park. Councillor French suggested that holding some of the activities in Christchurch Park could help to signpost young people to activities happening in other areas. It was agreed that this additional funding be approved, with Officers to decide where to assign the additional activities in order to meet the needs of young people in the more deprived areas of Central Ipswich.
(i) that the Central Area Committee agrees to option 2, to fund summer holiday activities twice a day for four weeks of the summer holidays, at a total cost of £2,000, to be funded from the Central Area Committee Budget;
Reason: Launch some activities with disenfranchised groups in each of the wards to identify what the educational needs may be. Work with the relevant agencies to see what can be delivered in response to the findings, which meets one of the objectives of the Central area action plan.
(ii) that the Central Area Committee agrees to option 3, to fund October half term activities, at a total cost of £282.50, to be funded from the Central Area Committee budget;
Reason: Launch some activities with disenfranchised groups in each of the wards to identify what the educational needs may be. Work with the relevant agencies to see what can be delivered in response to the findings, which meets one of the objectives of the Central Area Action Plan.
(iii) that the Central Area Committee agrees to fund additional activities during the summer holidays, at a total cost of £3,000, to target the more deprived areas of Central Ipswich, to be funded from the Central Area Committee budget.
Reason: To help divert young people in the more deprived and heavily populated areas of Central Ipswich from anti-social behaviour by engaging them in activities.
Mr Newsham (Integrated Transport Officer) outlined the proposal for
a set of parking and loading restrictions on Norwich Road in the
vicinity of Richmond Road, and the objection received from the Glyn
Hopkin garage. The proposals have been put forward for road
safety reasons due to the problems caused by HGVs (predominately
car transporters) unloading at the Glyn Hopkin garage immediately next to the Richmond Road
junction. The proposals would provide a
22-metre space outside Glyn Hopkin
garage away from the junction for use at off-peak hours. Mr Newsham
emphasised that officers strongly recommended that the proposals be
implemented, as the current practice was very unsafe.
Councillor Cann reported that he had received a lot of casework in
relation to this problem as HGVs have been frequently breaking
parking regulations at this location.
Councillor Jones reported that the objection raised the issue of
more than one transporter arriving at the garage at the same time,
and commented that this was something that the garage should be
Local resident (Norwich Road): I wrote to Glyn Hopkin on behalf of a group of local residents
about the safety aspect of their operation and the chaos it causes
to local residents, especially during rush hour, but received no
response, so I referred the issue to the Council. Currently transporters cannot legally load or
unload at this site; the proposed restrictions would provide a
legal space on the highway to unload vehicles. The objection states that the garage would not be
able to unload more than one transporter at a time –
currently they cannot legally unload one transporter. It is not Glyn Hopkin
that would get fined if the current yellow lines were enforced, it
would be the drivers of the transporters. Other dealerships in the
area park up elsewhere and ring for a slot, this is a standard
practice. This TRO should be passed in
order to make Norwich Road/Richmond Road safer and stop the garage
from continuing to operate illegally on the highway.
10.5. Councillor Jones referred to the comment in the objection about the business being forced to make way for housing because of the Local Development Framework, and reported that any future use of the site would ultimately depend on Glyn Hopkin and the landowner, not the Council.
that the objection received to the TRO28 proposals for Norwich Road/Richmond Road be overruled and the restrictions implemented as proposed.
Reason: As the need and justification for the proposed restrictions are considered to outweigh the reasons given within the objection
11.1. Ms Reeve (Waste Services Operations Manager) reported that the majority of the 84 new litter/dog bins requested across Ipswich had been installed, but there had been concerns relating to 2 of the proposed locations within Central Ipswich:
· Paget Road – bin was not installed following representations from local residents; so far, no alternative site has been identified nor has there been any evidence to support the need for a bin in this vicinity
· The Avenue/Kingsfield Avenue junction – following the receipt of a petition from local residents requesting the removal of the bin, an alternative site has been identified on the footpath of Kingsfield Avenue
Councillor Lockington reported that residents had been monitoring
whether the new bins were being used, and noted that the bin on
Bolton Lane was located outside someone’s window and was too
high for children to use – if a bin is to be located on
Kingsfield Avenue, it should at a lower
level. Ms Reeve reported that a bin in that location would have to
be at ground level as there was not a post to mount it
Councillor French reported that if the new bins were not being
used, then they should be removed and used elsewhere, but
neighbouring residents should be consulted before any decision is
Ms Reeve reported that this had been a one-off project across the
whole of Ipswich. Normally, the
allocated budget for bins only covers the cost of
replacements. The request for bins was
advertised on the website and in The Angle, but there wasn’t
resource available to consult with residents on the proposed
locations of the new bins. Usually any
one-off request for a bin is followed up with residents. Lessons
have been learnt from this project, and if repeated in the future,
it would be done one area at a time.
Councillor Cook reported that residents had recently highlighted a
couple of potential locations for bins and added that he would be
willing to speak to local residents to get their views. Ms Reeve reported that any on-going bin requests
should be forwarded to Glynis Wood (Waste Performance Team Leader)
and they would be considered in accordance with the current
criteria, i.e. whether the bin could be accommodated within
existing collection rounds and whether near to schools, shops
Twitter: Dog litter is an issue in Ipswich and needs to be
that no litter/dog bin be installed in relation to
that the litter/dog bin on The Avenue/Kingfield Avenue
be removed and not replaced:
(iii) that in the long term in respect of these Area Committee funded bins, the Waste Services Operations ... view the full minutes text for item 11.
Mr Parling (Property Services Operations Manager) outlined the
proposals in the report for improving the street scene following
the proposed demolition by NCP of 46-34 Upper Orwell Street,
including 36 Upper Orwell Street, which is within the ownership of
Ipswich Borough Council.
Councillor Leeder commented that whilst this area had many
challenges, these proposals would help to improve the street scene
on Upper Orwell Street, including the derelict site known as 54-46
Upper Orwell Street, and were linked to the future aspirations of
the Town Centre Master Plan. The
landscaping would involve hardy planting, but there would not be
any room for seating.
Councillor Cann commented that there was no issue with the
principle of the proposal, but questioned whether the Area
Committee should be asked to match fund the work of a third-party
company, especially when there were such acute problems in other
parts of Central Ipswich.
Councillor Lockington asked what the legal position was if NCP
should decide to develop this site in the next few years after the
improvement works are done. Mr Parling
reported that in view of the current weak property market, it was
unlikely that any development would occur in the next few years,
and in any event, in view of the Council’s ownership of 36
Upper Orwell Street, NCP would have to negotiate with the Council
over any future development. If the
funding was not approved by the Area Committee, NCP would still
demolish their properties adjoining 36 Upper Orwell Street and
would only put up hoardings or Heras
Councillor Lockington asked who would maintain the landscaped area
should funding be approved. Mr Parling reported that local community groups
would be contacted to seek their involvement in maintaining this
Councillor Cook commented that if the site was to be developed in
the short term that would be very welcome, but it was highly
unlikely in the current climate. This
proposal was a positive move to enhance this area, and as the
Council owned part of the site, it was not inappropriate to part
fund the improvements.
Councillor Leeder commented that the Area Committee had previously
supported the part-funding of Economic Development improvements
with the Christmas lights on Fore Street, and this proposal had the
support of local residents and businesses.
that the Central Area Committee approves the funding request for £10,000 from the Central Area Committee budget to match fund the proposed street scene improvements.
Reason: The improvements will contribute towards fulfilling the objectives of an improved environment and an increased sense of community pride
Ms Gail Kerrison, Guide Leader of the
28th Ipswich Guides Company, requested £200 for
the provision of 2 tents to allow the guides to attend the Moot V
event in August. As this is a large
event that involves other Guides companies in Suffolk, it would not
be possible to borrow equipment from other companies as in previous
Councillor Jones asked whether 2 tents would be
sufficient. Ms Kerrison reported that 10 girls would be attending,
but she would need to source a tent for herself as the attending
Guide Leader. Ms Kerrison confirmed that this equipment would be
made available to other local Guides companies in the
Councillor Jones proposed that funding of up to £300 be
approved to allow 3 tents to be purchased and this was
that the Central Area Committee approve funding of £300 from the Central Area Committee budget to purchase 3 tents to enable the guides to participate in the Moot V event in August 2013.
Reason: The event will fulfil one of the priorities in the Central Delivery Plan, which is to: “Develop Community Relationships and increase Community pride/ownership”
Chairman's Update on Actions from Previous Meetings
Councillor Leeder reported that the Christmas lights on Fore Street
were permanent, as local businesses had been consulted and had
agreed that the lights remain up all year as they added to the
street scene and could also be used for other events, such as the
Councillor Gibbs reported that Anthea
Pipe, Community Watch Liaison Officer, had responded to the
Chairman of the St Margaret’s Neighbourhood Watch (NW) Group
in relation to communications as follows:
Councillor Gibbs reported that the provision of grit
bins was now a Suffolk County Council function, and therefore
requests should be submitted to the Ipswich Area Highways Team at
Suffolk County Council or raised via the local Suffolk County
14.4. Councillor Gibbs reported the following progress on funded projects:
· Alexandra Park toilets – decoration works were now complete;
· Removal of planters in Westgate – one has been removed, one still to be removed;
· Glass recycling unit on Tower Ramparts – to be installed once the bus station improvements are done;
· Christchurch Park car park lighting – lighting has been installed in the car park; officers are awaiting costs for additional lights on top of the Reg Driver Visitor Centre and in the border of the path leading down to the gate, but this should be achievable within the existing budget.
Community Intelligence - Verbal Update from Ward Councillors
Councillor Jones reported that the Ipswich Food and Drink fortnight
was running from 17 May until 31 May 2013, and had opened with the
Food and Drink Festival on Orwell Quay on 17-19 May
2013. Councillor Jones added that
Ipswich was currently listed as number 43 in the top 50 most
visited towns in the UK.
Councillor Cook reported that he had reported litter black spots
and parking offences to the Council and these had been
addressed. The public can report any
issues with litter, dog fouling etc. to the Cleaner Ipswich Hotline
on Ipswich 433000.
Councillor Leeder reported that a community clean-up day was being
arranged in conjunction with the Community Payback team and other
agencies for the Grimwade
Street/Woodhouse Square/Shaftesbury Square area, and encouraged
local residents to get involved in this activity.
Councillor French reported that the Breakfast Advisory Service was
running at the Community Resource Centre and provided support to
homeless people between 8am and 10am.
This project may require some stop-gap funding in the
future. Councillor Jones added that the
project was also looking for volunteers to help with preparing
15.5. Councillor Lockington reported that leaflets were available for the Ipswich in Bloom competitions for 2013. More information is available on their website at: www.ipswichinbloom.org
16.1. Councillor Gibbs reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £78,059 available to support its priorities. Following the financial commitment of £15,583 arising from the approved funding requests, the Central Area Committee now had a budget of £62,476 available.
that the updated financial statement of the Central Area Committee be noted.
Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget