Agenda and minutes

Central Area Committee - Thursday 7th March 2013 7.00 pm

Venue: Reg Driver Visitor Centre, Christchurch Park IP4 2BX

Contact: Linda Slowgrove  01473 432511

Items
No. Item

56.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Blake and Councillor Cann.

57.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 59 KB

To consider the Minutes of the Meeting held on 24 January 2013.

Minutes:

Resolved:

 

that the Minutes of the Meeting held on 24 January 2013 be signed as a true record.

58.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

59.

Declarations of Interest

Minutes:

There were no Declarations of Interest.

60.

To Confirm the Venues of Future Meetings

Tuesday 21 May 2013, 7pm – UCS Waterfront Building, Neptune Quay, IP4 1QY

Thursday 25 July 2013, 7pm – Westgate

Tuesday 1 October 2013, 7pm – St Margaret’s

Tuesday 19 November 2013, 7pm – Alexandra

Thursday 30 January 2014, 7pm – Westgate

Thursday 20 March 2014, 7pm – St Margaret’s

Minutes:

60.1.     The Chair reported that the next three meetings would be held at the following venues:

Tuesday 21 May 2013, 7pm – UCS Waterfront Building, Neptune Quay, IP4 1QY;
Thursday 25 July 2013, 7pm – Holly Lodge Baptist Church, Bramford Lane, IP1 4DF;
Tuesday 1 October 3013, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX .

61.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

Policing Priorities

 

61.1.     Councillor Gibbs introduced PC Tony Fisher of the Central Safer Neighbourhood Team (SNT), who reported that the three policing priorities for Central Ipswich were still as follows:

Jubilee Play Area:  This area has been reasonably quiet as a result of the bad weather with only a couple of incidents being recorded.  The Dispersal Order has been extended for a further 6 months, and patrols would continue in this area.

London Road: The Anti-Social Behaviour Team was still investigating the alleged illegal scrap metal dealing from a property on this street.

Skateboard Park: This area has also been quiet as a result of the bad weather, with no issues reported, but it was still being patrolled on a daily basis.

61.2.     Councillor Lockington reported that a new licensing regime for scrap metal dealers would soon be introduced as the Scrap Metal Dealers Act 2012-13 would shortly be coming into operation.

61.3.     Councillor Leeder reported that people were able to get into the abandoned building on Stoke Bridge.  PC Fisher confirmed that there had been evidence of drug use on this premises, and that the building was being patrolled, although access into the building was limited.

61.4.     Councillor Lockington reported that she had forwarded an email to the Central SNT regarding anti-social behaviour from youths on Norfolk and Suffolk Road.  PC Fisher commented that as the weather improves, there would be more youngsters in the area and streets would be targeted where anti-social behaviour has been reported.  Councillor Lockington asked whether there had been an increase in burglaries in the area.  PC Fisher reported that there was often an increase in crime when the clocks go forward, and that intelligence-led policing would be employed to make arrests as necessary, with the assistance of the Crime Reduction Team and CID.

61.5.     Councillor Gibbs reported that no written questions had been received in advance of the meeting, and invited questions from the floor and also from the live Twitter feed that was being operated at the meeting.

61.6.     Local resident: Speaking as a member of the River Action Group, has any thought been given on how to effect building improvements for the skate park area, in particular toilet provision, arising from the Tesco planning application on Grafton Way?
Councillor Jones reported that it was premature to assume that planning permission would be granted for the revised planning application on this site.  However, as part of the original application, Section 106 money was previously earmarked for improving and extending the skate park.  However, as this planning application has not yet been considered, it would be possible for the River Action Group to write in to the Planning department to request these facilities as part of any future skate park improvements.

61.7.     Local resident (Chair of St Margaret’s Neighbourhood Watch Group): There have been a number of burglaries over the last few weeks that the local Neighbourhood Watch Coordinator was unaware of and was therefore unable to pass on appropriate crime reduction information.  ...  view the full minutes text for item 61.

62.

Events in Ipswich in 2013

Minutes:

62.1.     James Young (Assistant Operations Manager for Events and Festivals) circulated a draft poster of the events for 2013, which would be finalised in the next few weeks, and then publicised in the Angle, on the Council’s website, on park noticeboards and in the Press.  In addition to these events, the Council would be holding its annual Ip-Art festival, now in its 12th year, from 21 June – 7 July 2013, with 60 events all over Ipswich, and this festival would have its own identity and branding. 

62.2.     Mr Young reported that he was the Designated Premises Supervisor (DPS) for Christchurch Park, and as such, was criminally responsible as the licence holder.  The application for the licence for Christchurch Park was subject to 28 days’ consultation with all of the blue light organisations (Police, Ambulance, Fire and Rescue). The park has a licensed capacity of 19,999 people, and the largest event last year was the Ipswich Music Day on 7 July.  8-week notices are also required for special events and local residents are consulted.

62.3.     Noise complaints were raised last year, in particular to events being held in particular parts of the park, and officers have met with residents to discuss their concerns, and have reviewed where events are held within the park.  The Council is keen to deliver events that are of benefit to the residents, not a hindrance. If there are any concerns relating to an event whilst it is taking place, then residents can contact the Council through its emergency out of hours number: Ipswich 433444.

62.4.     Local resident: No matter what the prescribed permitted noise levels are, the fireworks seem to be getting louder each year, even though it is only for a short period of time.
Mr Young reported that the Fireworks Night was now a licensable event, which allows greater controls and closer monitoring. Other events have also included a firework element, e.g. Proms in the Park, Jubilee celebrations, Maritime festival, but not at all concert events.  If the fireworks are thought to be excessively loud, then residents should report it.

62.5.     Twitter feed: Is the event list available on the website?
Yes, details of all these events are available on the website.

62.6.     Councillor Gibbs: Will there be a separate identity for the Pulse festival? 
Yes, this is being progressed with the New Wolsey Theatre, and the Food & Drink festival and the Maritime festival on the Waterfront will be treated in a similar manner.  Ipswich is blessed with the number of events held and it is a benefit for Ipswich to be seen as a festival town.

62.7.     Local resident: There is no mention of the opera on the proposed events list for 2013, was this due to the lack of publicity last year when only a small number of people attended?  People living nearby were not aware of the event, and it was a brilliant event.
Mr Young reported that the Opera in the Park was well attended in 2011. Events  ...  view the full minutes text for item 62.

63.

CAC/12/16 Funding Request - Ipswich Community Playbus pdf icon PDF 76 KB

Minutes:

63.1.     Councillor Gibbs reported that the Ipswich Community Playbus provided facilitated play for over 300 families across the town, and £500 of funding was requested to support the location in Central Ipswich (Bramford Road).

63.2.     Councillor Lockington reported that it would be helpful if the play bus could visit other locations; unfortunately, it cannot get to the Jubilee Play Area, the nearest location to that would be on London Road.

Resolved:

 

that £500 of funding from the Central Area Committee budget be provided for the Ipswich Community Playbus.


Reason: To provide funding for this project will assist the Central Area Committee achieve its objectives as set out in the Area Action Plan

64.

CAC/12/17 Area Action Plan Update Report pdf icon PDF 22 KB

Additional documents:

Minutes:

64.1.     Val Peacock (Community Development Officer) reported the following updates to the delivery plan of the Area Action Plan:

·                An expression of interest was submitted for an Archive Bus Tour to deliver a mobile cinema experience, and this has been successful, but will be delivered from the Cornhill, with the help of the Ipswich Film Theatre.  22 residents have been invited from Cumberland Towers and funding may be requested to provide a minibus to get them there. Anyone will be able to visit the Archive Bus when it is on the Cornhill.

·                The mobile skip was trialled in Westgate to address fly-tipping and litter, and was very successful, with residents getting involved.  This initiative will be taken to St Margaret’s next, to help tackle fly-tipping in the alleyways of Cemetery Road, Finchley Road, Hayhill Road, Norfolk Road and Suffolk Road.

·                Encourage the development of Resident Groups – this doesn’t need to be on a formal basis, it could be a just a small group of people meeting to arrange a particular event or address a local issue with the help of ward Councillors.

 

Resolved:

 

that the Updated Area Action Plan be noted.

65.

Chairman's Update on Actions from Previous Meetings

Minutes:

65.1.     Councillor Gibbs reported that the cycle path signage on Christchurch Park was being progressed in stages. The initial stage would provide signage to indicate where people were not allowed to cycle and would be met from the Parks Maintenance budget and installed shortly.  The next stage of signage to indicate where people can cycle would require clearance from the Senior Conservation Officer as to how this can be achieved, e.g. wording on pavements, and where it could be placed. There were objections to white signage directly on the path, so posts may be considered instead. Once the approach has been agreed, a funding report would be brought to the Central Area Committee for consideration.

65.2.     Local resident: There are already a lot of multi-sign posts in the park and only 2 small signs in the middle of the park to say where you cannot cycle, which cannot be easily seen from a distance. Perhaps a different colour on the path could be considered.

65.3.     Councillor Gibbs reported that the locations put forward for grit bins did not meet the Highways criteria for grit bins, i.e. no bins will be provided on any priority one or priority two gritting routes, and grit bins will only be provided only on sites with difficult conditions, e.g. steep hill, sharp bends.

65.4.     Councillor Crane was disappointed that these requests had been turned down as residents were willing to get involved in gritting their roads.  Councillor Lockington added that a similar request for Manor Road had also been turned down.  A local resident reported that Colchester Road opposite the cemetery was so icy it had been used as a skating rink by children.

65.5.     Councillor Lockington reported that some Suffolk County Councillors had sponsored grit bins from their locality budgets.  Councillor Crane asked why the Area Committee could not just buy the bins if residents were willing to grit their roads.   
Action: Further advice to be sought on whether funding for grit bins could be obtained using Area Committee budgets if they do not meet the Council’s criteria. 

65.6.     Local resident: What are the legal implications of a resident putting grit on their road insufficiently and an accident ensues, would they be liable?  Councillor Jones reported that this was an urban myth.  Councillor French added that grit bins provided a good opportunity for a community cohesion project.

65.7.     Councillor Gibbs provided the following progress on funded projects:

·                The lights were now installed and working in the car park of Christchurch Park.

·                The glass recycling unit on the Tower Ramparts bus station would be installed once the renovation works by Suffolk County Council were complete.

·                The painting works for Alexandra Park toilets were scheduled for April.

·                The bench outside the Sunrise Café has been removed as of today.

·                The planter outside Westgate Social Club has been removed and the other planter was scheduled to be removed by the end of March.

66.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

66.1.     Councillor Leeder reported that the people who were sleeping rough in the woods bordering onto Suffolk College had now moved onto other accommodation.  The leaf mulch that was causing slippery conditions on Back Hamlet has now been removed – if residents notice similar problems, then they can raise it with their ward Councillors.

66.2.     Councillor Leeder reported that there was a Food, Fashion and Flowers market held on Fore Street last weekend and encouraged residents to support these local markets in the future.

66.3.     Councillor Crane reported that there had been issues with dog litter on St Helens Street, Grimwade Street, College Street and Christchurch Street and he would pass this information onto the Cleaner Ipswich Hotline (Ipswich 433000), who usually clear up reported litter within 24 hours.

66.4.     Councillor French reported that the number of adverts displayed on the St Margaret’s Green car wash would reduce when enforcement action is taken.  Councillor French reported that parking on pavements during school runs could only be addressed by the Police if it the footpath is obstructed (i.e. not enough space to get a pushchair through), whereas parking on yellow lines would be a matter for the Council’s parking enforcement officers.

66.5.     Councillor Jones reported that planning permission had been granted for the Emperor Public House on Norwich Road for an extension and parking facilities to support a Tesco store, despite opposition from Ward Councillors.  Supporters of this pub had submitted a request to the Council for the building to be listed as a Community Asset.  If an asset is listed and is then put up for sale, then a 6-week moratorium period can be triggered for a community group to decide whether they wish to be considered as a potential bidder for the community asset, and a further six month moratorium period can then be triggered to develop a proposal and raise funds to bid to buy the community asset.  Val Peacock added that government grant funding was available to assist with feasibility studies. For more information about the Community Right to Bid process, see:
https://democracy.ipswich.gov.uk/mgGeneric.aspx?MD=righttobid&bcr=1

66.6.     Councillor Lockington asked whether the Christmas lights on Fore Street would remain up all year or be taken down.
Action: Councillor Leeder to investigate whether the Christmas lights were a permanent feature.

67.

CAC/12/18 Area Committee Budget Update pdf icon PDF 21 KB

Additional documents:

Minutes:

67.1.     Councillor Gibbs reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £33,320 available to support its priorities.  Following the financial commitment of £500 arising from the approved funding request, the Central Area Committee now had a budget of £32,820 available.

67.2.     Councillor Gibbs confirmed that any unallocated funding would be carried over to the next financial year, when a further £45,000 would be added for 2013/14.

Resolved:

 

that the updated financial statement of the Central Area Committee be noted.

 

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget