Agenda and minutes

Central Area Committee - Wednesday 15th July 2020 7.00 pm

Venue: Virtual Meeting

Contact: Linda Slowgrove  01473 432511

Items
No. Item

8.

Apologies for Absence

Minutes:

Apologies for absence were received from County Councillor Abbott and County Councillor Gaylard.

9.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 222 KB

To consider the Minutes of the meeting held on 10 June 2020.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 10 June 2020 be signed as a true record.

10.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

11.

Declarations of Interest

Minutes:

There were no declarations of interest.

12.

Residents Question and Answer Session

Residents are encouraged to ask questions for Area Committee meetings. Questions will be read out by the Chair of the Committee and answered by an appropriate officer or Councillor and residents will be able to watch on the live stream available via the Council’s website.

 

To ask a question residents simply need to email areacommitteequestions@ipswich.gov.uk including their name and address, a contact telephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Monday 13 July. 

 

All questions must either be:

-          relevant to the area committee they are to be asked at, or;

-          relevant to Ipswich as a whole and be asked by a resident of the area covered by the committee it is to be asked at.

 

Please note that questions or representations must not contain:

-          references to identifiable individuals (whether by name or other information) unless the consent of that individual has been obtained and included with the notification;

-          potentially defamatory or provocative or abusive comments;

-          discriminatory remarks.

 

If for any reason a question is not able to be asked at a meeting of the committee, the Council will within 14 days of the meeting date reply to the resident asking the question explaining why and, if possible, providing a written answer.

Minutes:

12.1.     The Chair confirmed that the following question had been received from a local resident:

12.2.     Question: I would like to ask what the Council’s plans are to redevelop Alexandra Park, particularly the children’s play area, which is very neglected.  As a family we often use the park and my youngest son attends a local nursery who also visit.  It would be nice to see some investment in the area.

The Council has identified Alexandra Park Play Area as a priority for replacement and has approved a budget to enable this to happen.  Work was already underway in designing the new play area, which was envisaged to be opened for use later this year.
In a similar way to other play areas redeveloped recently, such as those at Bourne Park, Maple Park, Dumbarton Road and Christchurch Park, which was still ongoing, the area would include fully inclusive play equipment and safer surfacing.

With this development, there would be space for the new play area to be situated on the main grassed area, allowing the current play area to remain open whilst the work was done.  As the plans were developed, local Ward Councillors on this Committee would be consulted.

13.

Updates from Ipswich Borough Council and other Public Sector Organisations

Minutes:

13.1       The Chair invited Inspector Vicky McParland of the Ipswich Central Safer Neighbourhood Team (SNT) to provide an update on policing priorities.

13.2       Inspector McParland reported that the Police had been working with the Council’s Licensing Team to provide support and advice to licensed premises on how to manage when they reopen, especially in terms of social distancing; if this was not being observed, then the issue should be raised with the Council’s Environmental Health Team or Suffolk County Council (SCC) Trading Standards as appropriate, with the Police primarily dealing with issues of drunkenness and anti-social behaviour.

13.3       Recent community intelligence had resulted in the execution of 2 more drug warrants and Inspector McParland reiterated the importance of reporting incidents, with the option of using Crimestoppers anonymously if people did not feel comfortable raising issues directly with the Police.

13.4       Inspector McParland highlighted that parking on double yellow lines or inappropriately in resident parking bays should be reported to the Council’s Parking Enforcement Team, whereas parking that caused an obstruction should be reported to the Police.

13.5       There had been an increase in incidents related to e-scooters; it was illegal under the Road Traffic Act to ride an e-scooter on a public road, cycle lane or pavement – e-scooters could only be used on private land and with the permission of the landowner.

13.6       Face coverings would become mandatory in retail outlets as of next week and the Police had been working with retail partners in the town centre to ensure that the message was clear to the public; the Police would be following the National Police Chief Council (NPCC) guidance of ‘engage, explain, encourage and, as a last resort, enforce’ in response to non-compliance.

13.7       Crime figures were down in comparison to last year as the Police had been able to identify those causing harm to the community, but this was dependent on the public continuing to provide community intelligence, either directly to the Police or by contacting their ward Councillors.

13.8       Councillor Cook commented, in relation to reporting failure to comply with COVID-19 legislation and guidance in licensed premises, that Environmental Health and Trading Standards were operated by two different local authorities and it was not clear where to direct queries to.
Inspector McParland reported that the policing of social distancing in licensed premises was not part of the Police’s remit and issues should be reported to the Council’s Environmental Health Team; if there should be any breach of Trading Standards or Licensing conditions, then the matter would also be forwarded on other service areas as necessary.

13.9       Councillor I Lockington asked what would happen if people were not observing social distancing in areas outside a licensed premises and whether work could be done with pub landlords to encourage them to have messages visible in outdoor areas to remind people to socially distance.
Inspector McParland reported that the requirement for social distancing in licensed premises extended to associated outdoor areas, such as beer gardens and the curtilage of  ...  view the full minutes text for item 13.

14.

CAC/20/02 Funding for COVID-19 Related Projects pdf icon PDF 440 KB

Additional documents:

Minutes:

14.1       Mr Fairclough introduced the report and highlighted that minor changes had been made to the Area Committee Covid-19 application documents since publication as a result of feedback from Councillors. These changes had been made to ensure consistency between requirements in the guidance, the questions in the application form and the checks in the report template.  The documents also highlighted that an application could not be made across more than 2 Areas.  These changes were reviewed by the Monitoring Officer and the revised versions had been published on the website.  The Committee was requested to approve the revised application form and process to allow Area Committee funds to be made available to help deal with the impact of the Coronavirus pandemic, with the added caveat that an application could not cover more than 2 Areas.

14.2       Councillor T Lockington requested that any new one-off project/service providers be mindful of, and encouraged to engage with, established voluntary groups already operating in the same area to ensure that there was efficient integration of services and to avoid any overlap of projects. 

14.3       Councillor Holmes noted that the closing date for applications was 6 August 2020 and whether this would provide enough time for applicants to apply.
Mr Fairclough reported that the information had already been published on the Council’s website for a while and to put the date back could make it difficult for projects to be funded before the end of the year. Funding requests could still be submitted after this date and would be subject to the normal funding process for Area Committees.

14.4       Councillor I Lockington asked whether an established charity that had lost funding due to the pandemic would be eligible to apply for funding to provide an existing service.
Mr Fairclough commented that they would be able to apply and would be considered alongside any other applications received.

14.5       Councillor I Lockington asked whether new community groups would be made aware that this was a one-off funding opportunity and that it was unlikely that the funding would be available in future years.
Mr Fairclough reported that any community group funded would be made aware that it was one-off funding and what they would be expected to deliver over a given timeframe for that funding.

Resolved:

 

that the revised application form and the revised process for dealing with funding requests related to the impact of the COVID-19 pandemic at the Area Committee meeting on 9 September 2020 be approved, subject to an additional clause to prevent applications across more than 2 Areas.

 

Reason: To utilise the Area Committee’s budget to award grants to support projects targeted at dealing with the impacts arising from the pandemic in the community.

15.

CAC/20/03 Area Committee Budget Update pdf icon PDF 95 KB

Additional documents:

Minutes:

15.1       Mr Fairclough reported that following the end of year budgetary movements and establishment of the Making a Difference budget and Venue Hire and Publicity budget for this year, the Central Area Committee now had an unallocated budget of £17,027.30 available.

Resolved:

 

that the financial statement in Appendix 1 of the report be noted.