Agenda and draft minutes

Central Area Committee - Wednesday 10th June 2020 7.00 pm

Venue: Virtual Meeting

Contact: Linda Slowgrove  01473 432511

Media

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from County Councillor Gaylard.

2.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 340 KB

To consider the Minutes of the meeting held on 11 March 2020.

Minutes:

2.1.        Councillor Inga Lockington highlighted that the cost per day for a session leader quoted in paragraph 63.7 should be £180, not £280.

Resolved:

 

that, subject to the above amendment, the Minutes of the meeting held on 11 March 2020 be signed as a true record.

3.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

4.

Declarations of Interest

Minutes:

There were no declarations of interest.

5.

Residents Question and Answer Session

Residents are encouraged to ask questions for Area Committee meetings. Questions will be read out by the Chair of the Committee and answered by an appropriate officer or Councillor and residents will be able to watch on the live stream available via the Council’s website.

 

To ask a question residents simply need to email areacommitteequestions@ipswich.gov.uk including their name and address, a contact telephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Monday 8 June. 

 

All questions must either be:

-          relevant to the area committee they are to be asked at, or;

-          relevant to Ipswich as a whole and be asked by a resident of the area covered by the committee it is to be asked at.

-           

Please note that questions or representations must not contain:

-          references to identifiable individuals (whether by name or other information) unless the consent of that individual has been obtained and included with the notification;

-          potentially defamatory or provocative or abusive comments;

-          discriminatory remarks.

 

If for any reason a question is not able to be asked at a meeting of the committee, the Council will within 14 days of the meeting date reply to the resident asking the question explaining why and if possible providing a written answer.

Minutes:

The Chair confirmed that no questions had been received from the public for this meeting.

6.

Updates from Ipswich Borough Council and Other Public Sector Organisations

Minutes:

6.1.      The Chair invited Inspector Vicky McParland of the Ipswich Central Safer Neighbourhood Team (SNT) to provide an update on policing priorities.

6.2.      Inspector McParland commented that despite the challenging times, people in Ipswich had listened to the Government advice about staying at home and social distancing.  The Police had been following the guidance from the National Police Chiefs Council, taking the approach of ‘Engage, Explain, Encourage, and as a last resort, Enforce’.

6.3.      Inspector McParland reported that overall crime had fallen during the Coronavirus pandemic, which had allowed Officers to be more proactive and respond to intelligence received in relation to drug dealing in Cemetery Road, Charles Street and St Georges Street, resulting in 4 drug warrants being executed. Another positive had been new Neighbourhood Watch schemes emerging during the lockdown period.

6.4.      However, there has been a 31% increase in anti-social behaviour across the whole of the Southern region, with 175 fixed penalty notices being issued.  Language had been an issue with some minority communities during the lockdown, but a colleague from Norfolk Police had been able to assist with multi-lingual videos and provide translation of documents to take into the community.  Work had also been done in partnership with recruitment agencies to ensure that the safety messages regarding Coronavirus were passed down to service workers.

6.5.      With some shops due to re-open in the town centre on 15 June, the Police had been working with IBC, SCC and Ipswich Vision to ensure public safety and were also considering licensing changes that could come into effect potentially from 22 June.

6.6.      Inspector McParland commented that the Black Lives Matter march on 6 June, when many people had turned out to support this movement, passed without incident with people observing social distancing, and congratulated the people of Ipswich on their tolerance overall during the pandemic.

6.7.      Councillor Inga Lockington commented that the Police still had to be out on patrol during the pandemic and asked whether many Officers had contracted the virus. 
Inspector McParland commented that some Officers had presented with symptoms; however, PPE was now available, and the Police were following the safety guidance from the National Police Chiefs Council and carrying out risk assessment of situations to minimise the risk to themselves, their families and the public.

6.8.      Councillor Holmes asked whether there had been any progress in respect of the anti-social behaviour at the top of Fonnereau Road.
Inspector McParland reported that community intelligence had enabled patrols to be allocated and had resulted in an arrest for possession of drugs, highlighting the importance of the community to report any incidents taking place in their neighbourhood.

6.9.      Councillor Jones asked for an update on the Maple Park and South Street car park areas. 
Inspector McParland
reported that patrols were continuing at Maple Park and despite occasional outbursts of anti-social behaviour, it had been no worse than before the lockdown; engagement work had also been undertaken with local families with the help of the Officer from Norfolk Police.  ...  view the full minutes text for item 6.

7.

CAC/20/01 Area Committee Grants and Financial Update pdf icon PDF 249 KB

Additional documents:

Minutes:

7.1.        Mr Fairclough, Head of Culture and Environment, reported that at the start of the meeting the total available budget was £22,179.00.  Mr Fairclough added that the Committee was requested to allow Officers to vary the funding guidelines to allow Area Committee funds to be made available to help deal with the Coronavirus pandemic, but all spending would continue to be approved by the Area Committee.

7.2.        Councillor Jones asked whether any funding would be allocated to address fly-tipping.
Mr Fairclough reported that there was already funding carried forward from the previous year for that purpose.

7.3.        Councillor Holmes asked whether a 10% allocation for the Making a Difference budget was different to previous years and whether Councillors would still be involved in the allocation of this budget.
Mr Fairclough reported that the allocation was the standard 10% of the annual budget as in previous years and that any allocation from this budget would require agreement from the relevant ward Councillors.

7.4.        Councillor Inga Lockington asked what would happen to the funding for the Jumpers for Goalposts for Easter 2020 as these activities did not go ahead.
Mr Fairclough reported that the funding would remain allocated in the budget until there was evidence that this funding was no longer required, at which point the Area Committee would be asked to confirm that the funding be returned to the unallocated budget.

7.5.        Councillor Inga Lockington asked whether more activities could be delivered in the Summer if possible as it had not been possible to deliver activities at Easter.
Mr Fairclough commented that it was difficult to predict in the current situation what could be delivered in the Summer, but there might be an opportunity for some targeted activities.  If all of the funding was not utilised, then it would be returned to the unallocated budget.

7.6.        Councillor Kreidewolf questioned why the Central Area Committee budget was required to provide £300 of funding for the organisation relating to the meetings as this was a function of the Council.
Mr Fairclough commented that this was a standard budget allocation across all 5 Area Committees and had been for a number of years.

7.7.        Councillor Holmes questioned whether the setting of objectives for the Area Committee Area Action Plan had been postponed due to the Coronavirus pandemic or whether this would be considered later in the year.
The Chair reported that he would follow this up with Officers and provide a response by the next meeting.

7.8.        Councillor Jones commented that the allocation of funding for venue hire and publicity was only a small amount of the Area Committee budget and covered the cost of holding meetings in the community, rather than at the Council, and the advertising of those meetings to the public.

7.9.        Councillor Cook commented that this report was requesting that Area Committee funding be targeted on helping Ipswich to recover from the effects of the Coronavirus on its communities, which would override the need to set priorities.

Resolved:

 

i)              that  ...  view the full minutes text for item 7.