Agenda and minutes

Central Area Committee - Wednesday 13th September 2017 7.00 pm

Venue: Ipswich Community Church, Clarkson Street, IP1 2JP

Contact: Linda Slowgrove  01473 432511

Note: Please note: The Ipswich Local Plan Review consultation material will be available to view from 6.15pm and officers will be present to answers questions. 

Items
No. Item

17.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Cook, Councillor Leeder and County Councillor Abbott.

18.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 105 KB

To consider the Minutes of the meeting held on 19 July 2017.

Minutes:

18.1.     Minute 7.1: The Chair reported the reference to ‘Ipswich Umbrella Trust’ should be replaced with ‘Chapman Centre’.

Resolved:

 

that, subject to the correction above, the Minutes of the meeting held on 19 July 2017 be signed as a true record.

19.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

20.

Declarations of Interest

Minutes:

There were no declarations of interest.

21.

To Confirm the Venues of Future Meetings

·         Wednesday 8 November 2017, 7pm – St Margaret’s ward

·         Wednesday 17 January 2018, 7pm – Alexandra ward

·         Wednesday 7 March 2018, 7pm – Westgate ward

Minutes:

21.1.     The Chair reported that there had been availability issues with venues in the St Margaret’s ward for the November meeting and proposed that the November meeting be held in Alexandra ward and the January meeting be held in the St Margaret’s ward, and this was agreed.

Resolved:

 

that the meetings and venues be confirmed as follows:

 

·                     Wednesday 8 November 2017, 7pm – Alexandra ward

·                     Wednesday 17 January 2018, 7pm – St Margaret’s ward

·                     Wednesday 7 March 2018, 7pm – Westgate ward

22.

Presentation: Upper Orwell Crossings Update

Minutes:

22.1.     The Chair introduced Ms Suzanne Buck, Project Manager for the Upper Orwell Crossings, who gave a presentation with the following key points:

·           Informal consultation was undertaken last year on the proposal for the 3 Upper Orwell Crossings in order to raise awareness of this project and its objectives and to hear local concerns.

·           Over the last year, surveys have been undertaken relating to environment, habitats, air quality, noise, river bed and transport modelling.

·           Options for the location of the bridges and their alignment were still being considered.

·           Foster and Partners won the tender competition to be the Architectural Team for the project.

 

Next stages include:

·           boat surveys (to assess the dimensions of vessels and determine bridge clearance levels);

·           concept design development and transport modelling;

·           ongoing land discussions and ground investigations – a compound has been established on the east of the site;

·           focus group consultations and a further 6-week public consultation on a similar basis to the 2016 consultation;

·           submission for Development Consent Order (DCO) in 2018 (decision would take approximately 18 months) – decision would be made by the Secretary of State;

·           if approved, start construction in 2020, which would take 2-3 years.

22.2.     Further information on the Upper Orwell Crossings Project could be found at: www.suffolk.gov.uk/UpperOrwellCrossings, with contact details as follows: 
email: UpperOrwellCrossings@suffolk.gov.uk, phone: 0345 603 1842.

22.3.     Councillor Kreidewolf: Can the County Council manage a project of this scale?
This was a major project, but there was a large project team with specialist support in place for all areas, e.g. legal, land, contract specialists, and would be undertaken on a design and build approach. Lessons were learnt from the Travel Ipswich project and Suffolk County Council (SCC) was confident that this project could be delivered.

22.4.     Local resident: The main bridge will be an open-sided structure – will this need to be closed in high winds like the Orwell Bridge?
High winds would be taken into consideration as part of the design process. A swing bridge was being considered and the height of the bridge would not be as high as the Orwell Bridge, so the wind should not stop it from operating.

22.5.     Councillor Reynolds: One of the objectives of the main bridge is to alleviate town centre traffic.  Has the traffic modelling been done, and if so, what is the scale of the reduction in travel time expected?
Countywide and detailed models for Ipswich predicted a 20% alleviation in morning and evening peak travel times as the main bridge would attract drivers to take a different route.

22.6.     Local resident: The press reported that the new MP was not enthusiastic about the crossings and had suggested that the funding be diverted to providing a Northern Bypass – is this funding ring-fenced?
The Upper Orwell Crossings was a Nationally Significant Infrastructure Project (NSIP) funded by the Department for Transport (DfT) and funding has been allocated to this project subject to the submission of a sound business case and planning consent; otherwise  ...  view the full minutes text for item 22.

23.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

23.1.     The Chair reported that a question had been submitted in writing in advance of the meeting.

23.2.     Question 1: Mrs Chambers

“What can the Borough do to ensure public protection over planning permission disputes by providing community support and necessary enforcement of breaches of conditions for planning consents?”

The planning system generally requires people to obtain permission before carrying out development and to then meet the terms of the permission when they carry out the approved work.  

 

National Planning Practice Guidance (PPG) details that there is a range of ways of tackling alleged breaches of planning control, and that local planning authorities should act in a proportionate way. 

 

The PPG also provides that Local planning authorities have discretion to take enforcement action, when they regard it as expedient to do so having regard to the development plan and any other material considerations.  

 

In deciding whether enforcement action is taken, the PPG advises that local planning authorities should, where relevant, have regard to the potential impact on the health, housing needs and welfare of those affected by the proposed action, and those who are affected by a breach of planning control.  

 

In general terms, there is a need to reach a measured and appropriate balance between protecting amenity and other interests of acknowledged importance and enabling acceptable development to take place.  

It should be noted that the planning enforcement process is not a means of pursuing neighbours, family or commercial disputes.  As such, the Council always acts in the public interest when dealing with planning enforcement matters and ensures that complainants are kept informed of progress at all stages.

23.3.     The Chair introduced Inspector Weaver of the Ipswich Central Safer Neighbourhood Team (SNT) who provided the following update on policing priorities:

Anti-social behaviour in the town centre (street drinking/rough sleeping): 2 PCSOs were promoting the ‘Help our Homeless’ campaign which aimed to educate people to not give money directly to people with addiction issues, but to donate via a charity box instead.  The number of homeless on the streets had decreased from 27 to 16, but there was still work to be done to address this issue.

St Clements Church – anti-social behaviour arising substance misuse: CCTV cameras have been installed at this location and the number of incidents reported has reduced from a call a day to just 2 calls in the last 6 weeks.

Criminal Behaviour Orders (CBO): When an individual breaches a CBO, they were taken to court; however, the court didn’t always take action.  A piece of work was being undertaken to address this issue.

Quality of life issues in Alexandra ward: Large groups of young people were congregating on the streets. PCSO Shoesmith was the point of contact for this issue and was identifying those involved and how to divert them from hanging around.  Patrols had been increased in response to the damage to Brickmaker’s Wood.  Operation Parkland addressed the anti-social behaviour in Meridian Rise over the summer, resulting in a 20% reduction in incidents  ...  view the full minutes text for item 23.

24.

Consultation: Ipswich Local Plan Review - Issues and Options

Minutes:

24.1.     Mr Hobbs, Planning Policy Team Leader, gave a brief presentation with the following key points:

·           Current Local Plan (up to 2031) was recently adopted, but the Planning Inspectorate requested that the Local Plan be reviewed as an aligned Plan with neighbouring authorities.

·           The resulting Local Plan was scheduled to be adopted in 2019/20 for the period up to 2036.

·           The Plan would need to make allocation for 11,240 homes and 19,040 new jobs over this period.

·           Public consultation for the Issues and Options stage of this Plan would run up to 30 October 2017 and details could be found on the Council’s website under the ‘Current consultations’ section, plus information was available at the meeting to take away.

25.

CAC/17/07 Funding Request: Black History Month Celebration Event pdf icon PDF 546 KB

Additional documents:

Minutes:

25.1.     Ms Firbank, Community Engagement Officer, reported that £175 was requested by the Ipswich African and Caribbean Cultural Development Association (IACCDA) as a contribution towards venue hire and performers’ costs for a celebration event for Black History Month.

25.2.     Mr McSheen, IACCDA chairman, reported that the event would be celebrating the cultural diversity within Ipswich and was open to anyone to attend, and would feature good food and drink, local performers and inspirational speeches from successful Caribbean businesspeople.

25.3.     Councillor Lockington: Is the venue hire costs just for one day?
Yes, but there would be lots of different stalls promoting history books and healthy eating.

25.4.     Local resident: Where and when will this event take place and has this been shared with the wider community?
This event took place once a year and would be held at The Meeting Place in Whitehouse on 21 October 2017.

Resolved:

 

that the Central Area Committee approve funding of £175 from the Central Area Committee budget for the Ipswich African and Caribbean Cultural Development Association as a contribution towards the costs of a celebration day as part of the Black History Month.

 

Reason: This event will promote the value of inclusivity and support the cultural life of the town

26.

CAC/17/08 Funding Request: Fun Palace at Ipswich County Library pdf icon PDF 56 KB

Additional documents:

Minutes:

26.1.     Ms Firbank reported that £2,641.98 was requested by the Friends of Ipswich County Library to purchase equipment to enable a Fun Palace to be held at the library.

26.2.     Ms Osborne, representing the Friends of Ipswich County Library, reported that the proposed Fun Palace provided an opportunity for communities of all ages to get involved in a range of activities, such as arts and crafts, science, leisure and learning opportunities through various workshops, and would be free to attend.  The Fun Palace movement was growing, with 292 events last year and rising. Every year, a report was produced on the impact of these events on local communities, with people learning new skills to enable them with job opportunities or to take up new hobbies.

26.3.     Councillor Jones: Can the equipment be re-used?
The equipment would be needed for the Fun Palace, but would also be used throughout the year for other community events at the Library.

26.4.     Councillor Jones:  Where will the event be advertised?
Through the Suffolk Libraries website, but advertisement flyers were also available for distribution.

26.5.     Councillor Lockington:  Can the equipment be loaned out to other libraries?
Yes, there was potential to do so.

Resolved:

 

that the Central Area Committee approve funding of £2,641.98 from the Central Area Committee budget to enable the Friends of Ipswich County Library to purchase new equipment and host a Fun Palace at Ipswich County Library in autumn 2017.

 

Reason: To allow the Friends of Ipswich County Library to develop new and existing activities and events and enhance the experience for all visitors to the Library. Funding to support the Fun Palace event will inspire new opportunities for learning, creativity and participation.

27.

Chairman's Update on Actions from Previous Meetings

Minutes:

27.1.     Little Bramford Lane petition: The Chair reported that there were 2 outstanding items that were still being pursued before a response would be sent to the petitioner.

27.2.     Ginnel Foto Fest update:  Mr Chen reported that 150 people had attended the 2 day festival over the May bank holiday and he brought displays from the photographic competitions along to the meeting.  By holding the festival in the local community on Clarkson Street, it had a positive impact on the community and various minority groups were represented.  Mr Chen requested assistance from the Council and the local press to help promote this festival and other events run by small organisations in the future.

28.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

28.1.     Councillor Lockington reported that the law had changed recently relating to ‘No entry’ signage and added that it would be possible to have a ‘No entry’ sign with ‘Cycles excepted’, and Councillor Lockington had requested costs to replace the signs at the end of Little Bramford Lane.

28.2.     Councillor Kreidewolf reported that the Friends of Jubilee Park had set up a reggae singing choir that met every Tuesday in the Westgate ward.

28.3.     County Councillor Gaylard commented that she would speak to the residents about the issues raised in the Rope Walk area, but stressed that it was important to keep reporting incidents in that area to the Police.

29.

CAC/17/09 Area Committee Budget Update pdf icon PDF 55 KB

Additional documents:

Minutes:

29.1.     Mr Fairclough, Head of Culture and Environment, reported that at the start of the meeting the Central Area Committee had an unallocated budget of £40,213.75 available to spend on its priorities.

29.2.     The Committee was asked to consider the budget surplus of £425 arising from the installation of two litter bins on Museum Street and agreed that this outstanding commitment be returned to the Central Area Committee unallocated budget.

29.3.     Following the financial commitment of £2,816.98 arising from the approved funding requests and the return of £425 of outstanding budget commitment to the unallocated budget, the Central Area Committee now had a budget of £37,821.77 available.

29.4.     Mr Fairclough reported that the following item had been authorised from the Making a Difference budget since the last meeting:

 

·           Westgate ward: £200 contribution towards setting up the Mountbatten Court Residents Association

 

Resolved:

 

(i)           that the financial statement of the Central Area Committee in Appendix 1 to the report be noted;

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget

 

(ii)          that the following outstanding budget commitments be returned to the unallocated Central Area Committee budget:

·           CAC/16/12: Museum Street Litter Bins: £425

 

Reason: To release any Central Area Committee budget funding where there is no further expenditure anticipated