Agenda and minutes

Central Area Committee - Wednesday 11th January 2017 7.00 pm

Venue: Museum Street Methodist Church, Black Horse Lane, IP1 2EF

Contact: Linda Slowgrove  01473 432511

Note: Enter via the Black Horse Lane entrance 

Items
No. Item

53.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Cook, Councillor Jones, County Councillor Adams and County Councillor Rudkin.

54.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 115 KB

To consider the Minutes of the meeting held on 9 November 2016.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 9 November 2016 be signed as a true record.

55.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

56.

Declarations of Interest

Minutes:

Councillor Lockington, being a Trustee of ICENI Ipswich, declared an interest in Agenda Item 7 (Turning Point presentation).

57.

To Confirm the Venues of Future Meetings

·         Wednesday 8 March 2017, 7pm – Bramford Road Methodist Church Hall, Bramford Road, IP1 4AY

·         Wednesday 7 June 2017, 7pm – St Margaret’s ward

·         Wednesday 19 July 2017, 7pm – Alexandra ward

·         Wednesday 13 September 2017, 7pm – Westgate ward

·         Wednesday 8 November 2017, 7pm – St Margaret’s ward

·         Wednesday 17 January 2018, 7pm – Alexandra ward

·         Wednesday 7 March 2018, 7pm – Westgate ward

Minutes:

Resolved:

 

that the meetings and venues be confirmed as follows:

 

·         Wednesday 8 March 2017, 7pm – Bramford Road Methodist Church Hall, Bramford Road, IP1 4AY (entrance at the rear of the church)

·         Wednesday 7 June 2017, 7pm – St Margaret’s ward

·         Wednesday 19 July 2017, 7pm – Alexandra ward

·         Wednesday 13 September 2017, 7pm – Westgate ward

·         Wednesday 8 November 2017, 7pm – St Margaret’s ward

·         Wednesday 17 January 2018, 7pm – Alexandra ward

·         Wednesday 7 March 2018, 7pm – Westgate ward

58.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

58.1.    The Chairman reported that 3 questions/issues had been received in writing in advance of the meeting.

58.2.    Question 1: Mr Hunter

“Will Museum Street be resurfaced from Crown Street to Elm Street as the road surface is poor and there is a large hole outside the Money Shop on the corner of Museum Street and Crown Street?”

The Suffolk County Council (SCC) carriageway programme was currently being drawn up, so details of what works, if any, were proposed for this location were not yet known, but this information would be fed back once known.

58.3.    Question 2: Mr Hunter

“What is the proposed phasing of the paving works on Queen Street, St Nicholas Street and Coytes Gardens (opposite the Willis building)?

Details of the phasing of the works could be found on the SCC website, under the ‘Roadworks’ item within the ‘Roads and Transport’ section.  A copy of this information was printed off for Mr Hunter to take away.

58.4.    Question 3: Mr Hunter

“I have reported a few faulty manhole covers to Anglian Water as follows:

·           Outside Hyde Park House on the corner of Crown Street and High Street – Anglian Water have advised that this is Suffolk Highways responsibility

·           Outside Mcginty’s Public House in Crown Street – cover appears to have subsided (opposite Fonnereau Road)

·           Northgate Street at junction with Great Colman Street – I believe there is a road closure scheduled for March 2017 to deal with this

·           Manhole cover at junction with Northgate Street/Upper Brook Street/Tavern Street”

 

The maintenance of manhole covers was usually the responsibility of the utility suppliers, e.g. Anglian Water, BT. Any defect could be reported via the SCC website Highways Reporting Tool and it would then be forwarded onto the correct utility company.

 

58.5.    Local resident: I have raised a request for a bottle bank in the Portman Road/Norwich Road area as a lot of glass bottles are left in this location and this request has been submitted to the South West Area Committee for consideration.

Policing Priorities

 

58.6.    The Chairman introduced Sergeant Vicky McParland of the Ipswich Central Safer Neighbourhood Team (SNT) who provided the following update:

Drug-related anti-social behaviour (ASB) and quality of life issues in Alexandra ward and Christchurch Park: Hotspots have been identified in Rope Walk, Tavern Street, St Margaret’s Plain and St Clements Church; community intelligence was important – any drug-related activity should be reported to the SNT via email: ipswichcentral.snt@suffolk.pnn.police.uk or anonymously to Crime Stoppers (0800 555 111 or www.crimestoppers-uk.org) giving the time and location of the activity.

ASB associated with street drinking and rough sleeping: Work was ongoing with partners (Chapman Centre, Turning Point, Anglian Care Trust) to encourage people to seek help, rather than criminalise them. The number of alcohol seizures had dropped (21 in November, 19 in December), but there had been instances of street begging. Night shelters were provided by local churches on a rotation basis, with the offer of a bed based on an assessment of need, and individuals  ...  view the full minutes text for item 58.

59.

Presentation: Turning Point

Minutes:

59.1.    Ruth Croft, Youth Engagement Manager, gave a brief presentation on the work undertaken by Turning Point with the following key points:

·           Turning Point was the integrated drug and alcohol misuse service for Suffolk, set up from 1 April 2016

·           Services were available to anyone directly or indirectly affected by substance misuse, e.g. young person living with a parent with substance misuse issues

·           Adult drug and alcohol misuse services were available for people over 25 years old and a corresponding young person service for people under this age

·           Now based at Museum Street, Turning Point offered 1-to-1 support via key workers to create a care plan to enable people to return to their family/community

·           Work with other agencies, e.g. Suffolk Family Carers, Chapman Centre, ICENI Family Support, Mental Health Services

·           Active service user involvement with peer mentors helping others by running activities, e.g. coffee mornings, allotments

·           Young person service was operated as an outreach service, e.g. in schools, McDonalds, with a care plan route back into the community, plus support from Mygo to get back into education, training or employment

·         Details of services were available at http://www.turning-point.co.uk/suffolk-recovery-network-ipswich.aspx

59.2.     Councillor Lockington: Does Ipswich have the worst drug problem in Suffolk?
Ipswich has the highest population density and the largest number of users in Suffolk, but Bury St Edmunds was an emerging service with a ‘legal highs’ market and Lowestoft also had a drugs market.  Most of the drug activity was centred on Ipswich, with small pockets of issues elsewhere.  The work done by the Police in Ipswich in tackling drug related issues was considered as best practice and this policing model was being adopted in other parts of Suffolk.

59.3.     Councillor Lockington: How do you get people to engage with Turning Point services?
There was no problem getting people to come in, although one potential area to target was professional people. Many people were referred through other agencies, such as Anglia Care Trust and the Chapman Centre.

59.4.     Councillor Lockington: Where is Turning Point based?
At 17-19 Museum Street, just next to Elm Street; people were welcome to have a look around.  Every Wednesday from 10am to 1pm, there was welcome café drop-in, with the opportunity to speak to peer mentors and make a future appointment to meet with a key worker.

60.

Play Area Priorities for Central Ipswich

Minutes:

60.1.    Mr Kemp, Operations Manager for Parks and Bereavement, gave a presentation on the Play Area Priorities for Central Ipswich with the following key points:

·           The Council’s Equipped Play Strategy was adopted in October 2014 and the corresponding action plan has been developed to identify those areas needing improvement

·           Criteria for assessment of these areas were: quantity, quality, accessibility, community involvement, socio-economic demographics

·           Ipswich has 95 children’s areas and 35 teenage spaces

·           Funding for play area improvements was a combination of capital program funding, Section 106 funding for play areas and external fundraising

·           Phase 1 of improvements for Central Ipswich would consist of:
Tower Mill Road (a) – relocate play equipment and remove fencing;
Dhobi Place – play equipment to be located in from Tower Mill Road (a), update landscaping and improve accessibility, with grass mat surfacing;
Kettlebaston Way – replace play-horse with new play equipment;
Lower Arboretum Casual Space (Christchurch Park) – install exercise area (after survey);
Smart Street – repairs to gate and fencing;
Victoria Street/Jubilee Park – repairs needed to surfacing, vision to be implemented in phases

·           Phase 2 of improvements for Central Ipswich, depending on the amount of funding remaining after phase 1, could consist of:
Tower Mill Road (b) – relocation equipment and remove fencing;
Dhobi Place – play equipment to be located in from Tower Mill (b);
Riverside Road – increase size of play area by expanding into Council-owned area and add a multi-play area and accessible roundabout

 

60.2.     Councillor Riley: There are mature trees overhanging the play equipment in Alexandra Park, which is making the equipment dirty.
Action: Parks and Open Spaces Services to investigate overhanging tree issue.

60.3.     Councillor Riley: In some countries, there is adult play equipment, e.g. mounted cycles, next to children’s play areas.

60.4.     Councillor Holmes:  Does the list of 95 play area sites include those to be delivered from new developments, such as the Ipswich Garden Suburb?
This includes only existing sites. New developments would be subject to Section 106 contributions to provide play areas over a 10 year period.

60.5.     Councillor Kreidewolf:  The issue with new developments is the financial viability tests, where developers argue against making Section 106 contributions on the grounds of viability, which has resulted in many small residual play area sites in the last 20 years.
The Council have looked to consolidate development contributions in order to provide more robust play areas to better serve the community.

60.6.     Councillor Lockington: If play equipment is to be located into the open space in Dhobi Place, how can dogs be kept away from the area if it is not fenced off?  The equipment in some areas would need to be vandal proof, but this should not deter the provision of play areas.

60.7.     Mr Kemp reported that the feedback on the Action Plan, which was being presented to each of the 5 Area Committees, would be considered by the Portfolio Holder for Environment and Transport.  The first phase of improvement works was due to commence  ...  view the full minutes text for item 60.

61.

CAC/16/14 Funding Request: Oasis English Language Centre Fire Safety and Renovation pdf icon PDF 2 MB

Minutes:

61.1.    Ms Firbank, Community Engagement Officer, reported that £7,188.50 of funding was requested by the Oasis English Language School (OELS) for fire safety improvements and renovation works to 1 Burlington Road.

61.2.    Ms Pepper reported that approximately 70 students from 20 different nationalities attended OELS on Wednesday and Thursday each week, from absolute beginner to advanced conservation classes, and students were charged £1 per week for lessons. 1 Burlington Road was owned by the Ipswich International Church (ICC) and OELS started to use this building from September 2016.  Ms Pepper outlined the proposed renovations for 3 rooms and fire safety improvements arising from a recent risk assessment.

61.3.    A letter from the ICC was tabled that stated that OELS had been granted a 3-year rent free period for use of the building, plus first refusal on the use of the building for another 2 years subject to both parties agreeing terms.

61.4.    Councillor Riley: Are the OELS teachers paid and what are the links with the church?
There were 7 teachers at OELS who were all volunteers that could claim expenses; most teach just one class a week for 90 minutes plus preparation time. OELS was now an independent charity, with 2 representatives from ICC on its Board of Trustees, but there was no religious element to what was taught at the school.

61.5.    Councillor Lockington: There are other ESOL (English as a second or other language) providers in the area, does OELS work with these organisations and is OELS an approved school in terms of applying for citizenship?
OELS had a good relationship with other ESOL providers and received referrals from other agencies, e.g. Suffolk Refugee Support would only provide services to refugees, so many students were referred to OELS, as well as some of the refugees. OELS was not an accredited school, but could signpost its students onto other providers in order to take certified exams.

61.6.    Councillor Riley proposed option 1, to provide funding of £7,188.50 to OELS towards the renovation and fire safety improvement works, and this was agreed.  It was requested that OELS provide an update on this project at a future meeting.

Resolved:

 

that the Central Area Committee approve funding of £7,188.50 from the Central Area Committee budget towards the renovation and fire safety works at 1 Burlington Road for the benefit of the Oasis English Language School and other users.

 

Reason: To improve the safety and the facilities of 1 Burlington Road building for the benefit of the Oasis English Language School and other community groups using the building 

62.

20mph Speed Limit Outside St Helen's School

Minutes:

62.1.    County Councillor Gaylard reported that a petition of over 1,000 signatures from parents and friends of children attending St Helen’s School had been submitted to SCC Highways requesting a 20 mph speed limit on St Helen’s Street and Woodbridge Road near to the school following road safety concerns.  SCC Highways have assessed this area, but it did not meet the criteria required for a 20mph zone.

62.2.    County Councillor Gaylard reported that other measures were being considered to address safety concerns.  The traffic lights on Woodbridge Road had been adjusted so that they respond almost immediately when pedestrians press the button to cross the road, which was important as the pavement was very narrow at this point and there was fast-moving traffic heading out of town. The same request has been made for the traffic lights on St Helen’s Street. Signage in the area was looked at, but was considered appropriate for a ‘20’s plenty’ zone, although there was the possibility of putting ‘School Ahead’ markings on the road surface.

62.3.    County Councillor Gaylard had consulted Inspector Donohue for potential options for making schoolchildren and parents safer, and these roads were to be assessed to see whether Community Speed Watch would be appropriate in this location. Another option was to install a Speed Indicator Device (SID) to flash up if vehicles were travelling too fast and this was also being assessed.

62.4.    County Councillor Gaylard also reported instances of vehicles jumping red traffic lights and had advised parents to keep a note of such incidents (time/day/car registration if possible).

62.5.    Councillor Lockington: What were the reasons for refusing a 20mph limit in this area?
The request failed the criteria because it was an ‘A’ road and the average speed was not below 24 mph (traffic surveys had shown that the average speed on the 2 roads was 26mph).

62.6.    Councillor Lockington: This issue also affected St Margaret’s ward residents as many parents sent their children to this school via Argyle Street and Woodbridge Road.

62.7.    It was agreed that a letter of support be written on behalf the Central Area Committee to SCC Highways expressing the following view:

“The Central Area Committee is concerned about the safety of parents and children attending St Helen’s School when crossing the road at the traffic lights in Woodbridge Road near the school and in St Helen’s Street.  The Central Area Committee requests that Suffolk Highways act swiftly to find solutions to make parents and children safer and find the resources to meet this urgent need.”
Action: The Chairman to write a letter of support on behalf of the Area Committee to SCC Highways.

63.

Chairman's Update on Actions from Previous Meetings

Minutes:

63.1.    Little Bramford Lane petition update:
The Chairman reported that works were due to commence in Beaufort Street on Thursday 12 January 2017, which would include the installation of a needle bin in this location. 

63.2.    The Chairman reported that he had written to County Councillor Noble about providing clearer ‘No entry’ signs on Little Bramford Lane, but had not received a response as yet.

63.3.     Anglesea Road Highway Improvements/20mph speed limit:
The Chairman reported that he had received the following response from County Councillor Noble:

“Following requests from County Councillors Sarah Adams and Inga Lockington, Suffolk County Council (SCC), was asked to consider the feasibility of introducing a 20mph speed limit on the residential roads in and around Anglesea Road, Ipswich. The proposal is being promoted by the Councillors in accordance with SCC’s 20mph speed limit policy. It is the Councillors’ intention to meet the cost of this scheme from their local highway budgets.

 

The consultation exercise ran from 16th May to 3rd June 2016 and each household in the affected roads received a leaflet outlining the proposal. A report on the consultation results was prepared which demonstrated a clear majority of residents were in favour of the proposal. However, it was identified that added control measures may need to be put in place to assist with the speed management on Anglesea Road. The Ipswich highways area office carried out a further consultation from 7th to 18th November with residents, seeking their views on a proposal to introduce waiting restrictions to ‘chicane’ the traffic. The area highways office assessed the responses from residents and it was concluded the majority were not in favour of the latest proposal. Sam Harvey, Assistant Area Highways Manager, met the Councillors last week who requested that the statutory consultation of the 20mph limit should take place in the New Year without the waiting restriction proposal.

 

Whilst I appreciate your concerns over the time that it is taking, the area highways office is nevertheless seeking to resolve road safety issues through dialogue with the County Councillors concerned. Regrettably, consultation is a lengthy process but one that is legally necessary if changes to any local road environment are to be changed in the correct manner.”

 

63.4.    The Chairman reported that he had attended the official unveiling of the John Blatchly Memorial Armillary Sphere Sundial in Christchurch Park, together with the Mayor, Councillor Lockington, Councillor Holmes and Councillor Jones; the renovation of the sundial had been part-funded by the Central Area Committee.

63.5.    The Chairman reported that the public consultation on the Council’s draft Housing Strategy had been delayed to await the publication of the Government’s Housing White Paper in early 2017, and was now expected to take place in summer 2017, with a planned publication date of September 2017.

64.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

64.1.     County Councillor Gaylard reported that the Brickmakers Wood project, previously funded by the Central Area Committee, were running ‘volunteer work party’ activities on the first Saturday of every month.

65.

CAC/16/15 Area Committee Budget Update pdf icon PDF 56 KB

Additional documents:

Minutes:

65.1.    Mr Fairclough, Head of Culture and Environment Services, reported that at the start of the meeting the Central Area Committee had an unallocated budget of £38,599.78 available to spend on its priorities.

65.2.    Following the financial commitment of £7,188.50 arising from the approved funding request, the Central Area Committee now had a budget of £31,411.28 available.

65.3.    Mr Fairclough also reported the following items that had been approved from the Making a Difference funding:

·           Westgate ward: £124.74 as a contribution towards an Area Housing Panel project to improve the appearance outside Council owned properties on Bramford Road

·           Alexandra ward: £129 as a contribution towards the Ipswich Faith and Community Forum Holocaust Memorial Day event at the University of Suffolk on 27 January 2017

Resolved:

 

that the financial statement of the Central Area Committee in Appendix 1 to the report be noted.

 

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget