Agenda and minutes

Central Area Committee - Wednesday 14th September 2016 7.00 pm

Venue: Ipswich Community Church, Clarkson Street, IP1 2JP

Contact: Linda Slowgrove  01473 432511

Items
No. Item

27.

Apologies for Absence

Minutes:

Apologies for absence were received from County Councillor Adams and County Councillor Rudkin.

28.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 117 KB

To consider the Minutes of the meeting held on 13 July 2016.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 13 July 2016 be signed as a true record.

29.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

30.

Declarations of Interest

Minutes:

There were no apologies for absence.

31.

To Confirm the Venues of Future Meetings

·         Wednesday 9 November 2016, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·         Wednesday 11 January 2017, 7pm – Alexandra ward

·         Wednesday 8 March 2017, 7pm – Westgate ward

Minutes:

Resolved:

 

that the meetings and venues be confirmed as follows:

 

·         Wednesday 9 November 2016, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·         Wednesday 11 January 2017, 7pm – Museum Street Methodist Church, Black Horse Lane, IP1 2EF (enter via Black Horse Lane)

·         Wednesday 8 March 2017, 7pm – Westgate ward

32.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

Police Priorities

 

32.1.     The Chairman introduced Inspector Donohue of the Ipswich Central Safer neighbourhood Team (SNT), who provided the following update on priorities:

Operation Reservoir: Targeting drug-related anti-social behaviour (ASB) and quality of life issues in the Westgate ward. Hot spots relating to ASB and criminal damage were mapped and have moved to the YMCA on Yarmouth Road and Providence Lane, although the crimes reported were mostly low level nuisance and gatherings. There has been a notable decrease in assault and criminal damage offences, but an increase in drug-related arrests.  Incidents were starting to spread out to Civic Drive and Norwich Road.  A week of action was in progress (12-16 September), which included a weapons sweep in Jubilee Park, high visibility patrols in hot spot areas and traffic problem areas, and multi-agency community engagement with marginalised people.  A review of this Operation would take place next month, as the problems were now being displaced elsewhere, e.g. Alexandra ward.

Street Drinking in the Town Centre: The existing Designated Public Places Order (DPPO) across the whole of Ipswich provides the Police with powers to deal with persistent street drinking and alcohol related ASB, and during August 2016, the Police made 77 alcohol seizures, mostly in the Upper Orwell Street area.

Operation Burstock: Tackling Street Begging in the Town Centre. Quite often the people begging were not actually homeless and were collecting up to £100 a day in donations. Two days of proactive operations resulted in 6 individuals, posing as homeless, being charged for a number of offences; where individuals were genuinely homeless, they were signposted to the appropriate agencies.

Operation Parfait:  Targeting an identified group of offenders responsible for a range of crimes and ASB incidents in the town centre, including robbery.  A dedicated team was put together and 3 individuals have already been charged with a number of offences each, and further arrests were expected.

32.2.     Inspector Donohue added that the Chief Constable and Police and Crime Commissioner (PCC) would be holding a public meeting at Suffolk New College on Tuesday 11 October 2016 from 6.30pm and encouraged people to attend to raise any concerns about local policing.

32.3.     Councillor Cook thanked Inspector Donohue and his team for responding to issues and commented that the spread of drug-related issues across the town had been recognised, with residents and businesses in Carr Street already raising concerns.
The Police Drugs Team was a county-wide resource and drug-related issues were being displaced from the Westgate area to other parts of the town and even as far as Felixstowe.  In order the address these issues, the Police relied on receiving intelligence from the public, not only information about drug dealing on the streets, but also premises that were being used by drug dealers.  Information could be sent to the either the Central SNT (ipswichcentral.snt@suffolk.pnn.police.uk) or could be reported anonymously to Crime Stoppers (0800 555 111 or www.crimestoppers-uk.org).

32.4.     Councillor Lockington commented that drug issues had also spread to the St Margaret’s  ...  view the full minutes text for item 32.

33.

Consultation: Crown Car Park

Minutes:

33.1.     Mr Hunter, Operations Manager for Building & Design Services, gave a presentation on proposals for the Crown Street Car Park, with the following key points:

·           Public consultation took place over the summer on the proposed designs for the Crown Street Car Park, focusing mainly on the size and mass of the building

·           Contractors were being sought through a tendering process for the design and build of a new multi-storey car park

·           The former multi-storey car park provided 1078 spaces over 7 floors

·           The proposed car park would provide 550 spaces, with a multi-storey car park on two-thirds of the site, leaving the rest of the site as a surface car park; this would offer the potential to build on that area should there be a need for additional parking in the future

·           Pedestrian access to the car park from Crown Street would be via either stairs or an external lift, removing the current underpass and its associated ASB issues

33.2.     Councillor Riley: The pedestrian access to the car park would need to cross where cars are driving into the car park and pedestrians would be quite blind to cars coming around that corner.
Traffic-calming measures were being considered to reduce the speed of vehicles as they approach the entrance ahead of the pedestrian crossing point.

33.3.     Local resident: Would people need to climb any stairs to get to the lift?  Is the lift separate for disabled access?
The lift would be to the left as you approach from Crown Street and would be accessible from level ground, with the staircase next to it.

33.4.     Councillor Lockington: Can you ensure that the designs do not provide any resting places for rough sleepers, and ensure that any seats provided have arms to assist people with limited mobility.
The underpass option has been removed from the original proposals and once the draft design has been produced, it would be forwarded to the Police for them to review in terms of safety concerns.  The request for seating with arms was also raised during the Cornhill development consultation and by the Council’s Equalities Panel, and this would be taken into consideration.

33.5.     Councillor Cook: Pleased to see the underpass will be going, as it would be a deterrent to the use of the car park.  There is no lighting indicated on the plans; the car park needs to be adequately lit.
Some form of pedestal lighting, with plain steel columns, would be utilised, which would flood the areas with light and make it attractive for users.

33.6.     Councillor Goldsmith (Castle Hill ward): Does the design allow for floors to be added vertically?
No, but there would be potential to expand the car park to the west.  To expand the car park vertically would require more steel (and therefore a greater cost) to strengthen the foundations in order to support a taller structure, but this would prove costly if the additional spaces were not required.

33.7.     Local resident:  Would the car park be Council-run?  Yes.

33.8.  ...  view the full minutes text for item 33.

34.

CAC/16/07 Funding Request: Phoenix Project pdf icon PDF 106 KB

Minutes:

34.1.     Ms Firbank, Community Engagement Officer, reported that £2,375 was requested by the Phoenix Project to deliver weekly drop-in sessions for vulnerable adults.

34.2.     Donna Garrod, Organiser and Facilitator for the Phoenix Project, reported that the objective of the project was to provide support to vulnerable adults with experience of mental health issues, learning difficulties or physical disability through a range of activities, and to help to address social isolation.  The project was accessible to anyone over 18, with attendees mainly in the 25-60 age range.  The project provided the opportunity to meet with like-minded people, offering peer support networks, and also provided a pathway into volunteering and potentially future employment.

34.3.     The Phoenix Project worked in partnership with ActivIpswich to provide physical activities and with Ipswich Community Media on a radio show project called ‘True Thoughts’, which gave a voice to people with mental health issues.

34.4.     Councillor Jones asked whether the Phoenix Project had obtained funding from the Martineau Fund. Ms Garrod reported that the funding bid had been unsuccessful.

34.5.     Councillor Kreidewolf reported that he had visited the Phoenix Project and commented that the people were very welcoming and enthusiastic, and clearly enjoyed helping each other.

34.6.     Councillor Jones proposed that an additional £2,000 be approved towards this project and this was agreed.

Resolved:

 

that the Central Area Committee approve funding of £4,375 from the Central Area Committee to part-fund the Phoenix Project in the delivery of weekly drop-in sessions.

 

Reason: To support the Phoenix Project deliver a weekly drop-in session that supports vulnerable adults who have been affected by long term mental health issues and who are at risk of isolation

35.

CAC/16/08 Funding Request: Brickmakers Wood pdf icon PDF 108 KB

Minutes:

35.1.     Ms Firbank reported that £3,515.22 of funding was requested by the Eden-Rose Coppice Trust to develop the Brickmakers Wood site to make it more accessible and to help promote usage of the site.

35.2.     Mr Brooks, founder of the Eden-Rose Coppice Trust, reported how the charity was established with the aim of restoring a neglected woodland area in Sudbury into a tranquil and beautiful area to act as a haven for people suffering with terminal illness.  This work was initially undertaken with the involvement of people who were long-term unemployed to help clear the site, and then with the help of people with profound learning difficulties to maintain the area.

35.3.     Ms Brooks, Project Manager, reported that the next project for the Eden-Rose Coppice Trust was the Brickmakers Wood in Central Ipswich, a neglected piece of woodland located between the University of Suffolk and Alexandra Park.  This area was originally littered with drug paraphernalia and blighted by drug-related ASB and prostitution.  £18,000 was raised through fundraising to fence off the site; the site was then tidied up, resulting in the illegal activities ceasing in this location.

35.4.     Brickmakers Wood now offered two safe areas for use by groups of children with speech or learning disabilities to teach them about the forest and nature.  The next step was to make the site wheelchair accessible area by linking these two areas.  Due to the slope on the site, the only area where a pathway could be laid would be on top of some elm trees roots, which would require grooved decking.  Once the area was accessible, it could then be used by a variety of clients, including the Papworth Trust, for nature-based therapy, plus mentoring and life skills to help people to get back into employment.

35.5.     Whilst there had been interest from a BBC gardening programme as a result of the community involvement in the transformation of the area, funding was also required to produce leaflets and signage to better promote the use of the site.

Resolved:

 

that the Central Area Committee approve funding of £3,515.22 from the Central Area Committee budget to support the Eden-Rose Coppice Trust in developing the Brickmakers Wood site through the provision of a pathway, plus leaflets and outdoor signs to promote usage of the site.

 

Reason: To make the Brickmakers Wood site a more accessible area for the local community and to promote its usage to various groups within the community

36.

CAC/16/09 Area Action Plan Update pdf icon PDF 50 KB

Additional documents:

Minutes:

36.1.     Ms Firbank reported that the Central Area Action Plan had been reviewed to update its priorities.  Ms Firbank gave a brief presentation on the indices of deprivation within Central Ipswich and reported that, for 2016-17, the Central Area Action Plan would seek to address the needs arising from the Living Environment domain of deprivation, as well as the supporting the following aims in the Council’s Corporate Plan: A Safer & Healthier Ipswich, A Greener Ipswich and A More Enjoyable Ipswich.

36.2.     Ms Firbank highlighted that the Central Area Committee would support projects that:
- improve opportunities for young people;
- foster community cohesion;
- reduce anti-social behaviour;
- create a healthier environment.

36.3.     Councillor Cook proposed that a key be added to the areas of deprivation maps in the Area Action Plan to aid in the interpretation of the levels of deprivation and this was agreed.

Resolved:

 

that, subject to the inclusion of a key on the areas of deprivations maps, the revised Central Area Action Plan attached at Appendix 1 to the report be adopted.

 

Reason: Priorities provide the basis of an action plan that will enable the Area Committee to clearly communicate its vision and priorities for the area and will help demonstrate how its budget is being allocated to deliver the priorities set for the area

37.

Chairman's Update on Actions from Previous Meetings

Minutes:

37.1.     Little Bramford Lane petition: In response to the request for a CCTV camera, Inspector Donohue reported that there had not been a significant level of crime reported to necessitate the installation of a camera in this location.

In response to the request for clearer ‘No entry’ signs at the Chevallier Street end of Little Bramford Lane, Councillor Jones reported that there was evidence that cars were driving the wrong way down this street.  Councillor Lockington added that there 2 other roads in Ipswich where a different type of sign had been implemented, and would check whether there was any SCC Highways budget available to replace the signs.

In response to the request to relocate the sharps bin, the Chairman reported that a potential location had been identified and costings were being drawn up for the relocation of the bin, but funding would need to be provided, potentially from the Area Committee.  

37.2.     The Chairman reported County Councillor West would be attending future Central Area Committee meetings as the deputy to the SCC Cabinet Member for Ipswich and would be able to act as champion for SCC issues.

37.3.     Re: Anti-social operation of Bramford Road Car Wash: Councillor Jones reported that this would need to be treated as a noise nuisance issue and therefore would have to be pursued by the residents of Little Bramford Lane with the Council’s Environmental Health Officers.

38.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

38.1.     Councillor Cook reported that there was some capacity to increase the number of bin locations, which could be funded from the Area Committee budget. Residents were encouraged to report any requests for new bin locations to the Cleaner Ipswich hotline (Ipswich 433000 or email: cleaner.ipswich@ipswich.gov.uk) and to local ward Councillors. Councillor Cook added that a funding request was being drawn up for litter bins on Museum Street.  Councillor Jones suggested that all bin requests (e.g. Museum Street, Clarkson Street) be brought forward together.

38.2.     County Councillor Gaylard reported that a petition of over 1,000 signatures had been submitted by the parents of St Helen’s School pupils requesting a 20mph speed limit on Woodbridge Road, St Helen’s Street and Palmerston Road.  County Councillor Gaylard added that there was funding available from the SCC Highways budget for such a scheme providing it met with the criteria.

39.

CAC/16/10 Area Committee Budget Update pdf icon PDF 55 KB

Additional documents:

Minutes:

39.1.     Mrs Robinson, Operations Manager for Community Engagement and Democratic Services, reported that at the start of the meeting the Central Area Committee had an unallocated budget of £49,890 available to support its priorities.

39.2.     Following the financial commitment of £7,890.22, the Central Area Committee now had a budget of £41,999.78 available.

39.3.     Councillor Leeder asked why the Black Horse Lane CCTV was awaiting a permanent fixture.  Mrs Robinson reported that the CCTV camera was too big for the existing pole and consideration was been given to locating the camera in the new Elm Street car park instead.

39.4.     Councillor Leeder suggested that previously funded organisations be invited to provide an update on their projects.  Councillor Jones suggested that this could be indicated on the list of completed projects in Appendix 1 of the report.

Resolved:

 

that the financial statement of the Central Area Committee in Appendix 1 to the report be noted.

 

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget