Agenda and minutes

Central Area Committee - Wednesday 13th July 2016 7.00 pm

Venue: Museum Street Methodist Church, Black Horse Lane, IP1 2EF

Contact: Linda Slowgrove  01473 432511

Note: Please use the entrance on Black Horse Lane. 

Items
No. Item

13.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Leeder and County Councillor Rudkin.

14.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 106 KB

To consider the Minutes of the meeting held on 1 June 2016.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 1 June 2016 be signed as a true record.

15.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

16.

Declarations of Interest

Minutes:

There were no declarations of interest.

17.

To Confirm the Venues of Future Meetings

·         Wednesday 14 September 2016, 7pm – Westgate ward

·         Wednesday 9 November 2016, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·         Wednesday 11 January 2017, 7pm – Alexandra ward

·         Wednesday 8 March 2017, 7pm – Westgate ward

Minutes:

Resolved:

 

that the meetings and venues be confirmed as follows:

 

·         Wednesday 14 September 2016, 7pm – Ipswich Community Church, Clarkson Street, IP1 2JP

·         Wednesday 9 November 2016, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·         Wednesday 11 January 2017, 7pm – Alexandra ward

·         Wednesday 8 March 2017, 7pm – Westgate ward

18.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

Police Priorities

 

18.1.     The Chairman introduced Inspector Donohue of the Ipswich Central Safer Neighbourhood Team (SNT), who provided the following update on priorities:

Anti-social behaviour in the Westgate ward:
This was being tackled through Operation Reservoir, which aimed to reduce anti-social behaviour and improve the quality of life in the area by stopping the sale and supply of class A drugs. Hotspots had been identified on Chevallier Street, Yarmouth Road, Portman Road, Civic Drive, Norwich Road, and outside the YMCA and Westbridge Academy. 

Additional patrols, both uniformed and plain clothed, were helping to disrupt and deter drug activity.  A recent weapons sweep in Jubilee Park had uncovered offensive weapons stashed nearby and a number of arrests had been made. 

There had been trespass and criminal damage caused by 10 children at the former Masons Public House; 8 of the children were below the age of criminal responsibility.  The premises were not being properly secured and Council officers were chasing the landlord to rectify this.  The children were playing there unsupervised and Suffolk Family Focus was involved in addressing the issues.  Additionally, 3 juveniles had been arrested, each for more than 20 offences that ranged from theft to sexual offences in the Westgate and town centre areas.

Anti-social behaviour in the Town Centre:
12 Community Protection Notices (CPNs) were in place against individuals for anti-social behaviour in the town centre, and the Police were actively confiscating alcohol from street drinkers.  PC Berry was leading on the ‘Reducing the Strength’ campaign, but there were still 3 premises selling 9% lager. 

There had been an increase in begging and rough sleeping in the town centre, attracting homeless people from outside the town, and this was being tackled with partner agencies, such as the Ipswich Locality Homelessness Partnership (ILHP). 

The Drugs Team continue to work on operations across Central Ipswich.  Most of the drug gangs come from outside of Ipswich and they target vulnerable people in order to deal from their premises.  Any intelligence of premises being used for dealing should be reported to the Police.

18.2.     Inspector Donohue added that the Chief Constable and Police and Crime Commissioner were holding a public event on the Cornhill on 27 July 2016 from 11am to 2pm, where any policing concerns could be raised.

18.3.     Councillor Lockington: Who is addressing the issue of the unsupervised children – Social Services?
Letters have been sent out to the parents reminding them of their responsibilities to know where their children were and what they were doing.

18.4.     Councillor Cook: There are still problems getting through to the Police on the 101 number – it often takes more than 10 minutes to get through.
If you need to contact a particular officer, you could email them directly and they would pick the message up when they were next on shift.  Alternatively, email the Central SNT at: ipswichcentral.snt@suffolk.pnn.police.uk.

18.5.     Local resident:  I live close to Jubilee Park and often cycle around the area.  I recently saw a group of  ...  view the full minutes text for item 18.

19.

Consultation: Cornhill Development Consultation

Minutes:

19.1.     Mr Hunter, Operations Manager for Building & Design Services, gave a presentation on the Cornhill Development consultation, with the following key points:

·           Sir Stuart Rose previously highlighted the need to improve the appearance of the Cornhill area in the town centre

·           Consultation to commence from 2pm on 14 July 2016 in the Town Hall, with the architects (Hall McKnight) and officers present, and also all day on 16 July 2016

·           Details of the proposals and an online consultation questionnaire were available on the Council’s website inviting feedback on the proposals

·           The Cornhill was considered a desolate open expanse on non-market days

·           Aim was to make this area a destination space, encouraging people to stay longer by filling the area with activities to make it a central hub for the town centre

·           Site would be levelled (currently there was a 1-2 metre drop across the site) with access straight into the Town Hall without the need for steps/lifts - this would provide a flat platform to support civic events and other activities

·           Comments were invited on the proposed water and tower features and the location of market

·           Materials for the raised area would be ribbed stone laid in strips (not timber decking) and new trees would be included in the design

·           CABE would undertake a peer review of schemes to ensure that the designs were appropriate and not damaging to the heritage of Ipswich

·           Scheme to be complete by the end of 2018

19.2.     Councillor Kreidewolf: There is currently a lack of maintenance of the paving in the town centre following works by utility companies, often resulting in temporary tarmac.  How can this be prevented on the Cornhill in the future?
As part of the scheme, spare stones would be ordered and retained so that they could be re-laid promptly following any maintenance work.
Councillor Kreidewolf:  Suffolk County Council (SCC) do not follow up with the utility companies when works are done to the roads.
Any outstanding maintenance issues should be reported to SCC for them to chase up with the relevant utility companies.

19.3.     Local resident: The quantity of tree planting is important to counteract all the proposed paving, but bearing in mind that there are various utilities running underneath, there will be restrictions on where you can plant.
There would need to be a balance between open space and trees. A survey of services on site has been undertaken and there were quite large areas available for tree planting. Alternatively, trees in large containers could be considered.

19.4.     Local resident: The Town Hall is a rather imposing building to members of the public.  With regards to the water feature, has its future maintenance been considered? The former fountain on Cardinal Park was not maintained.
It was a private company responsible for Cardinal Park who did not want the overheads of maintaining the fountain.  The Council would include a budget allocation towards the future maintenance of any water feature on the Cornhill.

19.5.     Local resident:  I’m concerned that a tower  ...  view the full minutes text for item 19.

20.

CAC/16/03 Funding Request: Bangladeshi Support Centre - Health & Well-Being Project pdf icon PDF 131 KB

Minutes:

20.1.     Mr Murton, Community Engagement Officer, reported that £2,000 was requested for the Bangladeshi Support Centre to deliver a Health and Well-Being Project.

20.2.     Mojlum Khan reported that the Bangladeshi Support Centre was a local charity that had been established for nearly 20 years and ran a number of practical initiatives to help the BME communities in Ipswich. Its supplementary school project helped to engage young children in constructive activities.  This project would seek to help young people and women based in the Central and South East areas of Ipswich.

20.3.     Councillor Jones commented that the project would seek to engage people who were isolated, but was only providing sessions once a month, and asked whether the frequency of activities could be expanded. 
Mr Murton reported that communities had been identified in Central and South East initially, and if the project was successful, it could attract other funding to expand it further.  As the project would seek to engage with women who felt uncomfortable or threatened, it may be overwhelming to them to provide too many activities initially.

20.4.     In response to Councillor Lockington, Mr Murton confirmed that £2,000 of funding had also been requested from the South East Area Committee and clarified that it was the Priory Heath Councillors in that area who had been consulted.

20.5.     It was requested that an update on the outcomes of the project be reported back to a future meeting.

Resolved:

 

that the Central Area Committee approve Option 1 and allocated funding of £2,000 from the Central Area Committee budget towards the Bangladeshi Support Centre Health and Well-Being Project.

 

Reason: To support the Bangladeshi Support Centre deliver a month of the Health and Well-Being project for disengaged and vulnerable BME people in both the Central and South East areas of Ipswich

21.

CAC/16/04 Funding Request: Ipswich Community Media pdf icon PDF 112 KB

Additional documents:

Minutes:

21.1.     Mr Murton reported that £3,975 was requested for Ipswich Community Media to deliver the South Street Kids Radio Project.

21.2.     Cad Taylor, Ipswich Community Media (ICM), reported that the project was piloted in December 2015 as a Saturday morning activity, and currently involved about 35 young people, split into 2 groups, 7-11 and 12-16 years old, who attend the free activities every week. Many of the young people were pupils of Handford Hall Primary School and feedback of the positive impact of the project was set out in the appendices of the report. ICM have worked closely with PCSO Shub Singh and PCSO Ginny Shoesmith on this project, which was engaging with many young people.

21.3.     Councillor Jones asked whether this funding would be used to support the project for the same group of young people or new young people. Ms Taylor reported that the funding was to support the same group of young people, until Children in Need funding could be sought in the autumn, as it was important to keep them engaged otherwise some of them could be at risk.

21.4.     Councillor Lockington reported that SCC locality funding had already been granted to this project. Ms Taylor reported that the Area Committee funding request had been written some time ago; the SCC locality funding was used for 8 weeks of the project and this funding would be used for a further 10 weeks of the project.

Resolved:

 

that the Central Area Committee approve Option 1 and allocate £3,975 of funding from the Central Area Committee budget to enable Ipswich Community Media to deliver the South Street Kids Radio project.

 

Reason: To support Ipswich Community Media to engage with an ethnically diverse group of young people through the South Street Kids Radio project.

22.

CAC/16/05 Funding Request: 2016 Holiday Activities pdf icon PDF 118 KB

Additional documents:

Minutes:

22.1.     Mr Wilesmith, Assistant Operations Manager for Sports and Leisure, reported that the Area Committee funding would be utilised to deliver the following activities for young people:

·           Jumpers for Goalposts activities

·           Activities aimed at young females, based on the outcomes of Sport England’s ‘This Girl Can’ campaign, which highlighted that the activities young females would most like to try were swimming, badminton and boxercise

·           Boxing and basketball

·           Activity days for local families

22.2.     Marketing of these activities would be primarily through social media and proactive engagement via partners (e.g. Police, 4YP) and local community groups.

22.3.     Councillor Riley commented that some sort of flyer might be required to alert parents of the activities if they are required to transport their children to the activities, and this could be done through existing communication routes, e.g. school emails, leaflets in school bags.

22.4.     Councillor Kreidewolf asked what activities were being delivered in Westgate ward this year, especially for the hard to reach groups. 
Mr Wilesmith reported that Jumpers for Goalposts would be run in Jubilee Park and Alexandra Park, but not in Christchurch Park, as this was not well attended last year, and the ‘This Girl Can’ activities would be held in Christchurch Park, with badminton on the grass.

22.5.     Councillor Kreidewolf asked whether there would be any engagement with Handford Hall School. 
Mr Wilesmith commented that there had been some issues previously, but there was potential to link the school in with the October activities.

22.6.     Councillor Cook suggested that posters could be put up by the basketball ring and play area in Alexandra Park, as people congregated in that area, rather than on the park notice board.  Councillor Cook added that the bowling green at the Westgate Social Club could be considered as a venue for future activities.

22.7.     The Chairman reported that a revised recommendation had been tabled as the amount of funding being requested from the Central Area Committee should be £4,008, not £4,407.

 

Resolved:

 

that the Central Area Committee approve funding of £4,008 from the Central Area Committee budget towards the delivery of young people’s sporting activities in the 2016 summer and October school holidays.

 

Reason: This will encourage young people to engage in sporting activity, particularly in their local areas where it is perceived they have nothing else to do, in order to promote healthy lifestyles and provide diversionary activities during the school holidays

23.

Chairman's Update on Actions from Previous Meetings

Minutes:

23.1.     Re: Little Bramford Lane Petition:  The Chairman reported that the current road sign was correct and clear, as a strict ‘No Entry’ sign would prevent cyclists from accessing the road, and that it was a matter of enforcing the road sign.
Councillor Lockington added that SCC Highways had monitored cars on this road, and the highest number of cars on the road occurred between 4pm and 7pm on Fridays, so that would be the optimum time for the Police to target any enforcement of this issue.

23.2.     Councillor Jones asked whether the existing sign could be replaced with a ‘No Entry’ sign with ‘Except cyclists’ underneath it, as the current sign was not being obeyed/enforced.
Action: SCC Highways to consider whether this could be done.  

23.3.     The Chairman reported that positive discussions had taken place with Farmfoods, who were supportive of potentially locating a sharps bin on their land. The alternative location of a sharps bin was still being considered. With regards to an application for CCTV in this area, this would not be supported by the current level of crime reported; there would need to be a significant increase in crime reported for CCTV to be considered necessary. 

23.4.     Re: Unsocial Operating Hours of Bramford Road Car Wash: Councillor Jones reported that the garage, to which the car wash was attached, had planning permission that was granted a long time ago and did not specify hours of operation, so this could not be pursued through planning enforcement; therefore it would need to be dealt with as a noise nuisance.

23.5.     Re: Vehicle Activation Signs (VAS):  Councillor Lockington confirmed that SCC would not accept any vehicle activation signs being mounted on their lampposts.  The scheme was originally designed for rural not urban areas. Councillor Lockington commented that she would continue to pursue the matter with SCC.

24.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

24.1.     Councillor Jones reported that the residents’ comments on the reduction in anti-social behaviour on Clarkson Street were good news, and added that Handford Hall Primary School had retained their Ofsted ‘Good’ rating.

24.2.     Councillor Lockington highlighted that she had requested that a presentation be made at a future meeting on what was being done to address drug related issues in Ipswich.

25.

CAC/16/06 Area Committee Budget Update pdf icon PDF 58 KB

Additional documents:

Minutes:

25.1.     Mrs Robinson, Operations Manager for Community Engagement and Democratic Services, reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £59,267.90 available to support its priorities.

25.2.     The Committee were asked to consider the outstanding financial commitments detailed in Appendix 2 to the report and it was agreed that these commitments be returned to the Central Area Committee unallocated budget.

25.3.     Following the financial commitment of £9,983 arising from the approved funding requests and the return of £605.10 of outstanding budget commitments to the unallocated budget, the Central Area Committee now had a budget of £49,890 available.

Resolved:

 

(i)           that the financial statement of the Central Area Committee in Appendix 1 to the report be noted;

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget

 

(ii)          that the following outstanding budget commitments be returned to the unallocated Central Area Committee budget:

·           CAC/15/02: Surrey Road and Sirdar Road Alley Gates: £420

·           CAC/15/03: Venue Hire and Advertising 2015/16: £185.10

 

Reason: To release any Central Area Committee budget funding where there is no further expenditure anticipated

26.

Consultation: Upper Orwell Crossings

Minutes:

26.1.     Jon Noble of WSP consultants gave a presentation on behalf of SCC on the Upper Orwell Crossings proposals with the following key points:

·                Provisional funding agreement of £77m received from the Department of Transport for the delivery of 3 crossings

·                Crossing A – from Wherstead Road to Landseer Road, to allow access to the Wet Dock for all road users and also be opened/closed to allow larger sea vessels through

·                Crossing B – bridge to the Island site from the west bank for all road users to aid regeneration of the site

·                Crossing C – improvements to the existing bridge to the Island site from the east bank, for cyclists and pedestrians only

·                Design and precise alignment of crossings still to be agreed

·                Objectives of the project:

-       Enable regeneration of the Wet Dock Island

-       Enable the Waterfront, Marine and Port to continue to grow

-       Regeneration of the Island Site would act as a catalyst to regenerate the south of the town

-       Relieve congestion in Ipswich and on the A14/Orwell Bridge

-       Improve connectivity and promote the use of sustainable transport

·                Benefits of the project:

-       Savings from overall journey times

-       Improved accessibility for pedestrians and cyclists

-       Attract more businesses to the area and higher skilled jobs

-       Costs of £100m to build offset by financial benefits of £400m transport benefits, £200m business benefits and £6.5billion regeneration benefits

·                More traffic would be anticipated on the following roads: Landseer Road, Wherstead Road and Cliff Lane, which would be mitigated by traffic calming, speed limits, crossings, HGV bans and junction improvements

·                In addition to the £77m from the Department of Transport, funding to deliver the crossings would come from local sources

·                Outline business case has been produced, detailed design was now being considered for traffic assessment, geological surveys, environmental assessment and design of the actual crossings

·                6-week consultation period underway, with public exhibitions at various events, including Ipswich Music Day, Ipswich Mela, Ipswich Wheels, plus static displays at Endeavour House and Gainsborough and Chantry Libraries

·                Further information and online survey available at: https://www.suffolk.gov.uk/roads-and-transport/public-transport-bus-pass-and-transport-planning/upper-orwell-crossings/

26.2.     Councillor Kreidewolf: If the economic assessment is correct, what will be ABP’s contribution?
The remainder of the funding would come from local sources; although this has not yet been determined, the funding would most likely come from Devolution, Community Infrastructure Levy (CIL), ABP and the Planning process.  The infrastructure would need to be in place before any development commenced.

26.3.     Local resident: How far out would the travel assessments be done, as far as the Thrasher roundabout?
Travel assessments would be done for all of the area within the A14.