Agenda and minutes

Central Area Committee - Thursday 28th January 2016 7.00 pm

Venue: Museum Street Methodist Church, Black Horse Lane, IP1 2EF

Contact: Linda Slowgrove  01473 432511

Items
No. Item

48.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Cann, Councillor Jones and County Councillor Rudkin.

49.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 107 KB

To consider the Minutes of the meeting held on 19 November 2015.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 19 November 2015 be signed as a true record.

50.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

51.

Declarations of Interest

Minutes:

Councillor Cook, having previously been a Scout Leader, declared an interest in Agenda Item 9 (report CAC/15/11).


Councillor Lockington, being a non-Executive Director of Ipswich Buses, declared an interest in Agenda Item 10 (report CAC/15/12).

 

Councillor Gibbs, whose partner was the Manager of the Chapman Centre, declared a disclosable pecuniary interest in Agenda Item 13 (report CAC/15/15) and left the room during the consideration of this item.

52.

To Confirm the Venues of Future Meetings

·           Thursday 24 March 2016, 7pm – Ipswich Community Church, Clarkson Street, IP1 2JP

·           Thursday 2 June 2016, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·           Tuesday 26 July 2016, 7pm – Alexandra ward

·           Thursday 15 September 2016, 7pm – Westgate ward

·           Thursday 10 November 2016, 7pm – St Margaret’s ward

·           Thursday 12 January 2017, 7pm – Alexandra ward

·           Thursday 9 March 2017, 7pm – Westgate ward

Minutes:

52.1.     The Chairman reported that the next meeting would take place at the Ipswich Community Church on Clarkson Street, who had previously received Area Committee funding for kitchen improvements.

52.2.     County Councillor Adams suggested that the lack of parking at this venue be highlighted on the agenda for the next meeting.

Resolved:

that the meetings and venues be confirmed as follows:

 

·           Thursday 24 March 2016, 7pm – Ipswich Community Church, Clarkson Street, IP1 2JP

·           Thursday 2 June 2016, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·           Tuesday 26 July 2016, 7pm – Alexandra ward

·           Thursday 15 September 2016, 7pm – Westgate ward

·           Thursday 10 November 2016, 7pm – St Margaret’s ward

·           Thursday 12 January 2017, 7pm – Alexandra ward

·           Thursday 9 March 2017, 7pm – Westgate ward

53.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

Policing Priorities

 

53.1.     The Chairman introduced Sergeant Louisa Masterson of the Central Safer Neighbourhood Team (SNT) who provided the following update on priorities:

Jubilee Park: A very successful day of action was held recently with partner agencies and included a weapons and drugs sweep, Police presence from the SNT and crime reduction advice being offered. An interactive session was also held at Handford Hall Primary School.

Street Drinkers:  The number of issues has been reducing as a result of a number of Community Protection Notices being issued; however, the monitoring of the sale of super strength lager would continue.

Bicycle theft:  This has also reduced, but the situation would continue to be monitored and targeted operations undertaken to address this issue.

53.2.     Local resident: Where will the Police be based in Ipswich going forward?
There would be a base at Landmark House for West Ipswich, a base at Heath Road for East Ipswich, plus a town centre base.  

53.3.     The Chairman reported that a question had been submitted in advance of the meeting:

Local resident: “I would like to ask a question relating to traffic congestion in Westgate and St Margaret’s Wards, specifically in Valley Road, Norwich Road, Chevallier Street and Yarmouth Road, and the associated Air Quality Management Area.  I fear that the proposed Northern Fringe Garden Suburb development will lead to additional congestion in this area unless alternative road access is created to the A14 direct from the Garden Suburb. I would like to ask what the Council is planning to do to address this?

The Chairman provided the following response:

The Council has engaged with Suffolk County Council (SCC), as the Highway Authority for Ipswich, in preparing and producing the necessary evidence to support the Ipswich Garden Suburb site being identified for housing development. A transport strategy has been produced as part of the Ipswich Garden Suburb Supplementary Planning Document (SPD).

 

It is recognised that there is considerable concern from local residents that the existing road network is insufficient to deal with the extra traffic generated by the proposals. It is noted from the comments we receive and discussions with local residents, that it is felt that substantial improvements are required and many cite the ‘northern bypass’ as a solution which should be in place before development commences in the Ipswich Garden Suburb area.

 

The strength of feeling on this matter is recognised and residents’ concerns are understood, however in identifying this site for housing, Suffolk County Council, as Highways Authority, have accepted the principle of up to 5,000 homes being built at the Ipswich Garden Suburb without the need for any new road building, subject to an appropriate sustainable transport strategy. This is set within a context of the Highway Authority’s general strategy (Ipswich Fit for the 21st Century strategy, now known as Travel Ipswich), which is to prioritise sustainable modes, achieve a modal shift and secure better management of the existing network, rather than building additional road space.

 

The Transport Strategy set  ...  view the full minutes text for item 53.

54.

Consultation: Fire & Rescue Service Proposals

Minutes:

54.1.     The Chairman introduced Deputy Chief Fire Officer Mark Sanderson, who gave a presentation on the Integrated Risk Management Plan 2015-18, with the following key points:

·           Grant funding for Suffolk Fire and Rescue Service has been reduced by 25% in recent years

·           Target savings of £1.34million to be found from the base Suffolk Fire and Rescue Service budget of £22million

·           Feedback from consultation to be considered by SCC’s Cabinet on 17 May 2016

·           3 key areas of work – Prevention (14,000 home visits in last 5 years to provide fire safety advice, especially to vulnerable groups), Protection (4,000 visits to businesses to carry out fire risk assessments) and Emergency Response to fire, flood, road traffic incidents and support to other fire stations across the county

·           Over the last 5 years, emergency calls were down by 50% nationally and by 26% in Suffolk despite the increase in population and housing

·           Suffolk has 47 fire engines based across 35 fire stations, but not all engines were available all the time as many stations were operated by on-call firefighters 

·           Sudbury: 2 on-call engines – replace one engine with a rapid response vehicle

·           Wrentham: 1 on-call engine – close this station

·           Lowestoft South: 1 full-time engine, 2 on-call engines – remove 1 on-call engine

·           Bury St Edmunds: 1 full-time engine, 2 on-call engines – remove 1 on-call engine

·           Ipswich East: 1 full-time engine, 2 on-call engines – remove 1 on-call engine

·           Ipswich Princes Street: 2 full-time engines, 1 on-call engine – remove 1 full-time engine and 1 on-call engine

·           Under these proposals, Ipswich would be served by 2 stations with 3 engines (2 full-time, 1 on-call)

·           Government funding obtained to build a shared ‘blue-light’ fire station, i.e. fire and ambulance or fire and police, in the centre of Ipswich, either at Princes Street or elsewhere in the town centre

·           Savings also realised from changes in support functions, removing 1 senior manager, 3 functional posts and realising income from shared ‘blue-light’ services

·           Approximately 1,300 emergency calls in Ipswich last year, of which roughly half were false alarms

·           Most calls only required one engine and only 6% of calls required more than 3 engines

·           Nearest engines outside Ipswich were based at Holbrook, Felixstowe, Woodbridge and Needham Market, all of which were within 9.5 miles

·           Consultation closes on 22 February 2016

·           Information can be found on SCC website at: https://www.suffolk.gov.uk/emergency-and-rescue/fire-service-redesign/

54.2.     Councillor Riley: How would response times be affected by proposals, especially in Ipswich, which has larger/taller buildings that may require more than 1 engine to attend?
It is likely that response time targets will be reviewed – the current target is for the first engine to arrive at a house fire within 11 minutes and the second engine (if required) within 16 minutes, 80% of the time. This target is different for road traffic accidents.  If more than one incident is happening at the same time, then it may be necessary for engines outside of Ipswich to respond. Response times are currently only measured for house  ...  view the full minutes text for item 54.

55.

Presentation: ActivIpswich Project

Minutes:

55.1.     The Chairman introduced Mike McCarthy of ActivLives, who gave a presentation about the ActivIpswich project, with the following key points:

·           ActivLives was set up as a charity in 2012, working with people over 45 years old to promote more active lifestyles 

·           The ActivIpswich Project, now in its second year, was targeting the Central and South East Ipswich areas to introduce sporting activities to people that did not currently play any sport

·           A range of activities were offered (e.g. new age kurling, boccia, badminton, bowls, table tennis, walking football) that also involved a social element and were delivered in community facilities (e.g. church halls, sheltered housing schemes, libraries, as well as leisure centres)

·           Since September 2014, there have been 1,100 new participants, of which 66% were female and 34% male, over 30 different venues were used and 7 new activity groups were now playing independently

·           Benefits of the ActivIpswich project include making new friends, improved confidence and self-esteem through competitions, volunteering and leadership training, working with local providers, developing a network of groups and signposting participants to other ActivLives programmes

·           Future developments include seeking funding to continue to develop community sport for people aged 45+ after the project ends in May 2017, continuing to provide preventative services and to motivate and recruit members and support groups throughout the network, signposting people to activity opportunities and seeking support from other partners, e.g. IBC, SCC, Suffolk Sport and Sport England

55.2.     Information about the activities offered and how to get involved can be found on the website at: www.activlives.org.uk or by calling the main office on Ipswich 345350.

55.3.     Councillor Lockington highlighted that the Central Area Committee had helped to fund the outdoor table tennis tables in Christchurch Park.  Mr McCarthy confirmed that this activity was highlighted to the walking group that use this park.

56.

CAC/15/11 Funding Request: 26th Ipswich Scouts pdf icon PDF 57 KB

Additional documents:

Minutes:

56.1.     Mr Murton, Community Engagement Officer, reported that £2,645.55 of funding was requested to develop the programme of activities on offer for young people attending the 26th Ipswich Scouts Group.

56.2.     Mr Black, 26th Ipswich Scout Leader, reported that the Group had doubled its numbers over the last 3 years and was likely to increase further with the expansion of St Margaret’s Primary School.  The equipment would help to support outdoor camping activities, increase the range of games on offer and support presentations and social media learning.

56.3.     Councillor Cook asked whether the Scouts were able to generate any match funding via their fundraising activities.  Mr Black reported that some funding was raised from their beetle drives and quizzes, and that he would be challenging their Executive Committee to generate match funding over the next 2 years.

56.4.     Councillor Lockington reported that she had provided some locality funding for tents.  Mr Black reported that more tents were required due to the rise in scout numbers, but added that their tents were also lent to other Scout Groups and equipment from St Margaret’s Church Hall was also made available to other groups.

Resolved:

 

That the Central Area Committee approves funding of £2,645.55 from the Central Area Committee budget for the purchase of equipment to support activities offered by the 26th Ipswich Scouts Group.

 

Reason: To support the development of the current programme and activities on offer for young people to help deter them from anti-social behaviour

57.

CAC/15/12 Funding Request: Photo East pdf icon PDF 56 KB

Additional documents:

Minutes:

57.1.     Mr Murton reported that £1,200 of funding was requested to part-fund two PhotoEast projects that aimed to increase the cultural engagement of people in Ipswich.

57.2.     Ben Driver of PhotoEast, reported that PhotoEast was a new community arts organisation that would be holding a Photographic Festival on the Waterfront in May 2016, in partnership with UCS, which would bring the highly accessible art form of photography to the people of Ipswich. 

57.3.     Mr Driver reported that funding was being requested from all of the Area Committees for two projects – Last Stop, with photographer George Georgiou capturing life on the streets of Ipswich from a photographic residency on Ipswich Buses routes during March/April, with the resulting photographs being displayed on the Waterfront and on 12 festival buses as part of the Festival; and Generations, with local photographer Julian Germain capturing photographs of local families with 4 or 5 generations still alive, with resulting photographs being exhibited at the Waterfront Gallery as part of the Festival.  This project was also supported by Gotelee Solicitors and EADT.

 

Resolved:

 

that the Central Area Committee allocates £1,200 from the Central Area Committee budget for the PhotoEast projects as detailed in Appendix 1 to the report.

Reason: The PhotoEast projects and exhibitions aim to increase cultural engagement for all Ipswich residents from all backgrounds and ages, and so promote the priority ‘Improve Resident Representation: Establish stronger links with residents in the community’ in the Central Ipswich Action Plan

58.

CAC/15/13 Funding Request: Outdoor Classroom Project pdf icon PDF 56 KB

Additional documents:

Minutes:

58.1.     Mr Murton reported that a contribution of £788.40 had been requested to part-fund the completion of an Outdoor Classroom in Christchurch Park, an educational facility for use by schools and the wider community, including wheelchair users.  Funding had already been secured by the Friends of Christchurch Park and the Council’s Wildlife Team.

Resolved:

 

that the Central Area Committee approves funding £788.40 from the Central Area Committee budget as a contribution to the Outdoor Classroom Project in Christchurch Park.

 

Reason: In order to help finish the new Outdoor Classroom facility, making it more accessible to a diverse range of users

59.

CAC/15/14 Funding Request: New Communities Support Group pdf icon PDF 54 KB

Additional documents:

Minutes:

59.1.     Mr Murton reported that up to £1,500 was requested to fund the start-up of a new community drop-in support group for new and emerging communities in Central Ipswich, particularly in the Westgate and Alexandra wards.  A similar project had been previously been held at the Red Cross Centre, but this was no longer funded.

59.2.     European Funding had been obtained by Norfolk County Council to deliver this project from the 1st April 2016, but funding was being sought to enable the project to start as soon as possible.

59.3.     As the project would not be running for the originally proposed 13-week period up to 1st April 2016, Councillor Leeder proposed that the recommendation be amended to only cover the cost of running the service from the date of award up to 1st April 2016, with any surplus funding being returned if not required, and this was agreed.

59.4.     It was requested that a project update be brought back to a future meeting of the Area Committee.

Resolved:

that the Central Area Committee approves funding up to £1,500 from the Central Area Committee budget as match funding towards the cost of running a new drop-in support group for new and emerging communities in Central Ipswich from the date of award up to 1st April 2016, with any surplus funding being returned to the Central Area Committee budget if not required.

 

Reason: To help set up a new drop-in group that will help new and emerging communities settle in Ipswich

60.

CAC/15/15 Funding Request: Black Horse Lane CCTV pdf icon PDF 57 KB

Additional documents:

Minutes:

60.1.     In the absence of the Chairman, Councillor Leeder was elected as temporary Chairman for the duration of this agenda item.

60.2.     Mr Murton reported that £400 was requested to install CCTV equipment to cover the Black Horse Lane area of Central Ipswich.

60.3.     PC Stephenson reported that a mobile CCTV camera was required to assist the Police and other partner agencies in tackling the anti-social behaviour at the top of Black Horse Lane by the Chapman Centre, which was affecting local businesses and other organisations, such as the Methodist Church on Black Horse Lane.

60.4.     PC Stephenson added that measures were already being utilised, e.g. dispersal powers, behaviour orders and restriction on the sale of super strength alcohol, but the current CCTV provision in this location was limited.  The installation of CCTV in this area would not only act as a visual deterrent, but could also be used to deal with particular incidents.  As the Council currently has 5 mobile CCTV cameras, a camera could be deployed in this location straight away.

Resolved:

 

that the Central Area Committee approves funding of £400 from the Central Area Committee budget for the installation of CCTV in the Black Horse Lane area of Ipswich.

 

Reason: To assist the Police and Ipswich Borough Council in tackling anti-social behaviour in the Black Horse Lane area

61.

Chairman's Update on Actions from Previous Meetings

Minutes:

61.1.     Re: Question relating to the location of the Seafarers Memorial:
The Chairman reported that a written response had been provided to the resident.

61.2.     Re: Speeding issues on Tuddenham Road, Westerfield Road and Bolton Lane:  Councillor Lockington reported that she had recently asked a question to Full Council about the option of setting up a legal memorandum of understanding with SCC in relation to initiatives to tackle speeding issues, and had been informed that this could potentially be pursued with the help of Area Committee funding.  Councillor Lockington requested that a paper be brought to the next meeting detailing the process required to enable this to be done and the associated costs.
Action:  Officers to prepare a report for the next meeting outlining the process and associated costs for initiatives to tackle speeding issues.

61.3.     Re: Alexandra Community Pilot Project:
Councillor Leeder reported that the remaining joint funding from this project, together with a small amount of locality funding from County Councillor Gaylard, had been allocated to the Ipswich Arts Centre CIC to complete the flooring works at St Clements Church to bring this facility into use as an arts centre. 
Action:  The Ipswich Arts Centre was to be invited to attend a future meeting to receive their funding and provide a project update.

62.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

62.1.     County Councillor Gaylard reported that SCC were reviewing the specialist educational provision and details of this consultation could be found on the SCC website at: https://www.suffolk.gov.uk/council-and-democracy/consultations-petitions-and-elections/consultations/future-of-specialist-educational-provision-in-suffolk/.

62.2.     Councillor Kreidewolf reported that meetings had taken place with County Councillors Adams and Lockington and SCC Highways Officers to progress the consideration of a 20mph speed limit zone for the Anglesea Road area.

63.

CAC/15/16 Area Committee Budget Update pdf icon PDF 56 KB

Additional documents:

Minutes:

63.1.     Mrs Robinson, Operations Manager for Community Engagement and Democratic Services, reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £43,274 available to support its priorities.

63.2.     Following the financial commitment of £6,534 arising from the approved funding requests, the Central Area Committee now had a budget of £36,740 available.

 

Resolved:

 

that the financial statement of the Central Area Committee in Appendix 1 to the report be noted.


Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget