Agenda and minutes

Central Area Committee - Thursday 24th September 2015 7.00 pm

Venue: Bramford Road Methodist Church, Bramford Road, IP1 4AY

Contact: Linda Slowgrove  01473 432511

Items
No. Item

26.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Cann, Councillor Jones, County Councillor Adams, County Councillor Gaylard and County Councillor Rudkin.

27.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 104 KB

To consider the Minutes of the meeting held on 30 July 2015.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 30 July 2015 be signed as a true record.

28.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

29.

Declarations of Interest

Minutes:

Councillor Lockington, being a non-Executive Director of Ipswich Buses, declared an interest in Agenda Item 7.

30.

To Confirm the Venues of Future Meetings

·           Thursday 19 November 2015, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·           Thursday 28 January 2016, 7pm – Museum Street Methodist Church, Black Horse Lane, IP1 2EF

·           Thursday 24 March 2016, 7pm – Westgate ward

Minutes:

Resolved:

 

that the meetings and venues be confirmed as follows:

 

·                     Thursday 19 November 2015, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·                     Thursday 28 January 2016, 7pm – Museum Street Methodist Church, Black Horse Lane, IP1 2EF

·                     Thursday 24 March 2016, 7pm – Westgate ward

31.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

Policing Priorities

 

31.1.     The Chairman introduced PCSO Mark Narramore of the Central Safer Neighbourhood Team (SNT), who provided the following update on priorities:

Parkland on Sherrington Road:  There had been 2 incidents of public indecency in this overgrown area during the early evening. High visibility and plain clothes patrols were taking place in this area.

Street-drinking/Anti-Social Behaviour in Town Centre: This was an ongoing priority involving partner agencies.  A persistent offender was to be taken to court soon, and if prosecuted, would be banned from the town centre.  This was a landmark case under the new Police powers.

Jubilee Play Area:  There had been a recent eviction from a property in Victoria Street due to drug-dealing activities.  Additional patrols were taking place to gather intelligence about the people congregating in this area.

Cycle Theft: Another ongoing priority - there had been over 100 cycle thefts across Ipswich since August. An operation was ongoing using special cycles that could be tracked once stolen, and cycle marking events were being held at various locations, with advice on cycling safely.

31.2.     Councillor Cook highlighted that an application had been made by Revolution to vary the licence conditions in relation to drinking from plastic bottles after 9pm.  PCSO Narramore commented that he would make the Police Licensing Team aware.

31.3.     Councillor Lockington asked whether the Central SNT was working with the North West SNT on the Sherrington Road incidents, as the park fell within the two SNT areas.  PCSO Narramore confirmed that the teams were working together and both had access to shared information on their system.

31.4.     Councillor Meudec (Whitton ward) asked whether the incident on Clarkson Street was related to the Sherrington Road incidents.  PCSO Narramore commented that the Police were called to Clarkson Street in response to reports of a fight involving 10 men, but no-one was there the Police arrived; this incident was most likely a drug-related incident, rather than a community issue.

31.5.     In relation to concerns raised about dangerous cycling, Councillor Riley reported that the Ipswich Central Town Centre Rangers did have some police accreditations, e.g. issuing of tickets in relation to litter offences, but not in relation to cycling offences.

31.6.     Councillor Gibbs reported he had contacted Suffolk County Council (SCC) about the lack of signage to prohibit cycling in parts of the town centre.  There had been some delays in processing the Traffic Regulation Order, but signage would be going up.  PCSO Narramore added that there would be a press release once the signage had been installed.

32.

Presentation: Ipswich Buses

Minutes:

32.1.     The Chairman introduced Jeremy Cooper, the new Managing Director of Ipswich Buses, who gave a presentation with the following key points:

·                Ipswich Buses was a commercial organisation owned by Ipswich Borough Council

·                Ipswich Buses did not receive a direct subsidy, its income came from passenger fares, contracts (Park and Ride, School Buses) and Concessionary Fares Scheme

·                Whilst bus routes need to be commercially viable, Ipswich Buses did have a long-term strategy

·                Its staff were genuinely committed to providing good service to the community

·                Updates to route networks had been made and new timetables produced

·                A successful bus route needs to be frequent, with stops within 5 minutes’ walking distance of the starting point and close to the destination, and reasonably fast and direct

·                Additionally, a good service should have sensible fare options, attractive buses and good travel information

·                Bus services had been grouped together at the bus station, with routes 1-6 for East Ipswich, routes 8-11 for North West Ipswich and routes 12-16 for South West Ipswich

·                Recent promotions included the £4 group ticket after 10am and all-day adult ticket for £3.50 (children £2)

·                Buses have been refurbished providing improved accessibility, new livery, e-leather seats and wi-fi (on some buses)

·                Bus fleet upgraded with 7 mid-life buses from Lothian Transport and 3 new Mercedes buses, the latter using half the fuel of a double decker bus

·                Real-time information could be obtained from www.nextbuses.mobi and other updates could be found on Twitter: https://twitter.com/ipswichbuses, Facebook: www.facebook.com/ipswichbuses and by calling 0800 919390

·                Future innovations include buying smartcards from drivers, top ups online, using credit cards on buses, mobile apps and fare-capping

·                Frequency of routes 8, 9 and 10 have been increased to encourage greater use

·                More people come into Tower Ramparts bus station than town centre car parks, and public transport users tend to spend more in the town centre than car drivers

 

32.2.     Local resident:  The bus I caught recently (route number 9) at 9.10am was very old, with no space at the front for wheelchairs, and the driver didn’t seem pleased to be driving it, plus there was also another bus in service that required 3 steps up to board it.
The first bus had been bought from Edinburgh and was being used on a temporary basis, mostly for school runs, until the new Mercedes buses arrive. The second bus, with the steps, was being phased out – buses usually have a lifespan of up to 20 years.  Ipswich has a lot of low floor buses serving the town centre and the new Mercedes buses would be fully accessible for wheelchair users.

32.3.     Local resident: Why were route 9/10 buses (Norwich Road) allowed to stack up on the curve in front of Electric House – there used to be a stand on the curve?
The layout at Tower Ramparts bus station has been changed with stands for routes 8, 9 and 10 grouped together on the stand directly outside Tower Ramparts shops and the stand for route 13 moved  ...  view the full minutes text for item 32.

33.

CAC/15/07 Funding Request: Out Loud Music pdf icon PDF 67 KB

Additional documents:

Minutes:

33.1.     Mr Murton, Community Engagement Officer, reported that £4,828 had been requested by Out Loud Music to purchase ‘audio and visual’ equipment to help provide and facilitate high quality workshops.

33.2.     Mr Bailey reported that Out Loud Music was set up last year as a social enterprise and its Community Music Hub, based in the Westgate ward, offered musical workshops for disadvantaged young people across Central Ipswich.  £8,000 of SCC locality funding had been secured to open the new multi-purpose venue and a bid had been made to BIFFA for £49,000 to refurbish and soundproof the venue.

33.3.     Councillor Leeder asked when the outcome of the BIFFA bid would be known.  Mr Bailey reported that this would be announced at the start of December, but the delivery of musical workshops was not dependent on obtaining the BIFFA funding.

33.4.     Councillor Kreidewolf added that the workshops would help to address the lack of provision for 14-21 year age group, and added that he had signposted Mr Bailey to other funding sources, e.g. St Lawrence Parish Hall Trust.

33.5.     Councillor Cook proposed that, as the delivery of the workshops was not contingent on the BIFFA funding, the recommendation be amended to remove the clause relating to all external funding being obtained and this was agreed.  Councillor Cook advised working with the Council when procuring equipment as the VAT could be exempted.

33.6.     In response to Councillor Leeder, Mr Bailey confirmed that there would be opportunities for other organisations, e.g. Musica, to run workshops at the Community Music Hub and to share the use of equipment.

33.7.     It was requested that Out Loud Music be invited to a future meeting to provide feedback on the outcomes of this project.

Resolved:

 

that the Central Area Committee approve funding of £4,828 from the Central Area Committee budget to Out Loud Music for the purchase of audio and visual equipment.

 

Reason: To support the long-term development of the Community Music Hub in Westgate ward by enabling Out Loud Music to purchase much needed equipment in order to provide and facilitate high quality workshops and services to the community and those in need of specialist help and assistance

34.

CAC/15/08 Central Area Committee Area Action Plan Update pdf icon PDF 52 KB

Additional documents:

Minutes:

34.1.     Mr Murton reported that the Central Area Committee Action Plan had been reviewed and its priorities refreshed to reflect the current needs of the Central Ipswich area.

34.2.     Councillor Leeder proposed that the ‘Holiday at Home’ projects be added to the ‘Update/Outcome’ for the third action under Priority Two: ‘Establish stronger links with residents in the community, particularly elderly residents living on their own and single parent families’ and this was agreed.

 

Resolved:

 

that, subject to the update to the third outcome under Priority Two, the updated Central Area Committee Action Plan, attached at Appendix 1 to the report, be adopted.

 

Reason: Developing priorities to provide the basis of an action plan will enable the Area Committee to clearly communicate its vision and priorities for the area, and will help demonstrate how its budget is being allocated to deliver the priorities set for the area

35.

Chairman's Update on Actions from Previous Meetings

Minutes:

35.1.     The Chairman reported he had not received a response to the letter he wrote to SCC about providing a solution to road safety issues on Anglesea Road, and added that he would write again to escalate this issue.

36.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

36.1.     Councillor Cook reported that he had raised the issue of a missing bollard on Argyle Street with SCC and this was replaced within two days.  Councillor Cook added that he had also been dealing with casework relating to anti-social behaviour and planning matters.

36.2.     Councillor Kreidewolf reported that he had met with County Councillors Adams and Lockington and SCC Officers to discuss the proposed road safety scheme for Orford Road/Anglesea Road, and confirmed that the original proposal to close Orford Road northbound would not go ahead. Proposals for improved road markings and signage would be considered by the Council’s Conservation Panel; additionally, consultation with residents would be undertaken for a 20mph zone on Anglesea Road.

36.3.     Councillor Reynolds commented that he had reported the case of a badly installed kitchen for a resident in social housing and this had been resolved by the Council within 5 days, and he had also reported the issue of a coach being frequently parked outside someone’s house.

36.4.     Councillor Gibbs reported that there had been considerable problems with people parking on pavements and double yellow lines outside of delivery/loading times on Norwich Road, which was causing a lot of congestion and had also resulted in Council Parking Enforcement Officers being aggressively abused and a business owner being offered a bribe when he had requested drivers not to park outside his premises.  These incidents had been fed back to the Council, and CCTV provision was being considered on Norwich Road. 
Local resident:  There was a further problem with people standing outside businesses on Norwich Road to smoke, blocking the pavement to other pedestrians and leaving cigarette butts on the ground.
Councillor Gibbs reported that this issue had been raised with business owners and whether space at the back of their premises could be used, and added that if anyone felt threatened by the people blocking the pavement, they should report it to the Police.

36.5.     Councillor Riley reported that she had been discussing cycling issues in the town centre with Ipswich Central.

36.6.     Councillor Leeder suggested that the 3 organisations that received funding from the Alexandra Community Panel Pilot be invited to the next meeting to feedback on the outcomes of their projects and added that there was still funding available for schemes in the Alexandra ward area – if anyone was aware of a community scheme needing funding, please contact Councillor Leeder.

36.7.     Councillor Lockington reported that after many years, the improvement works to the unmade up part of The Avenue, funded by SCC locality funding from Councillor Cann, were finally nearing completion and would allow the Fonnereau Way to be walked as a proper footpath.

37.

CAC/15/09 Area Committee Budget Update pdf icon PDF 60 KB

Additional documents:

Minutes:

37.1.     Mr Mole (Head of Culture and Environment Services) reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £45,440 available to support its priorities.

37.2.     The Committee were asked to consider the outstanding financial commitments detailed in Appendix 2 to the report and it was agreed that these commitments be returned to the Central Area Committee unallocated budget.

37.3.     Councillor Cook asked whether the outstanding commitments relating to the following items could be released:

·           Priority 3: Promote community cohesion and integration – publicity: £36

·           CAC/12/13 Installation of lighting to Christchurch Park car park at Bolton Lane: £1,013

·           CAC/12/16 Ipswich Community Playbus: £500

 

Miss Slowgrove (Committee Services Officer) reported that there was one payment still to be processed in relation to the second part of Christchurch Park lighting scheme and that the Ipswich Community Playbus item was being investigated.  Councillor Cook proposed that the £36 relating to the Priority 3 item be returned to the Central Area Committee unallocated budget and this was agreed.

 

37.4.     Following the financial commitment of £4,828 arising from the approved funding request and the return of the outstanding budget commitments totalling £1,882 to the Central Area Committee budget, the Central Area Committee now had a budget of £42,494 available.

Resolved:

 

(i)           that the financial statement of the Central Area Committee in Appendix 1 to the report be noted;

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget

(ii)          that the following outstanding budget commitments be returned to the unallocated Central Area Committee budget:

·           Priority 2: Environmental Health – walkabouts: £500

·           Priority 3: Promote Community Cohesion and Integration – publicity: £36

·           CAC/12/09: Christmas Lights – Fore Street and Orwell Place: £1,064

·           CAC/13/08: Jubilee Play Area Newsletters: £194

·           CAC/13/19: Community Payback Team Project – Hand Tools: £20

·           CAC/13/24: Once Upon a Time Exhibition: £68


Reason: To release any Central Area Committee budget funding where there is no further expenditure anticipated