Agenda and minutes

Central Area Committee - Thursday 11th June 2015 7.00 pm

Venue: Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

Contact: Linda Slowgrove  01473 432511

Items
No. Item

1.

Election of Chair

Minutes:

Resolved:

 

that Councillor Gibbs be elected Chairman of the Central Area Committee for the 2015/16 municipal year.

 

Councillor Gibbs thanked former Councillor Cathy French for her contribution to the Central Area Committee, welcomed Councillor Lee Reynolds as a new ward Councillor and congratulated those Councillors who were re-elected.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Cann, County Councillor Adams and County Councillor Rudkin.

3.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 66 KB

To consider the Minutes of the meeting held on 11 March 2015.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 11 March 2015 be signed as a true record.

4.

To Confirm or Vary the Order of Business

Minutes:

It was proposed that Agenda Item 8 (Presentation by the 26th Ipswich Scouts Group) be taken after Agenda Item 6 (Venues of Future Meetings) and this was agreed.

 

Resolved:

 

that, subject to Agenda Item 8 being taken after Agenda Item 6, the Order of Business be confirmed as printed on the Agenda.

5.

Declarations of Interest

Minutes:

There were no declarations of interest.

6.

To Confirm the Venues of Future Meetings

·           Thursday 30 July 2015, 7pm – Ipswich Library Lecture Hall (enter via Old Foundary Road), IP1 3DE

·           Thursday 24 September 2015, 7pm – Westgate ward

·           Thursday 19 November 2015, 6.30pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·           Thursday 28 January 2016, 6.30pm – Alexandra ward

·           Thursday 24 March 2016, 6.30pm – Westgate ward

Minutes:

It was proposed that all of the meetings of the Central Area Committee for 2015/16 commence at 7pm and this was agreed.

 

Resolved:

 

that the meetings and venues be confirmed as follows:

 

·                     Thursday 30 July 2015, 7pm – Ipswich Library Lecture Hall (enter via Old Foundry Road), IP1 3DE

·                     Thursday 24 September 2015, 7pm – Westgate ward

·                     Thursday 19 November 2015, 7pm – Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

·                     Thursday 28 January 2016, 7pm – Alexandra ward

·                     Thursday 24 March 2016, 7pm – Westgate ward

7.

Presentation: 26th Scouts

Minutes:

7.1.        Members of the 26th Ipswich Scouts Group gave a presentation on their activities, with the following key points:

·           This Scout Group was the closest to Christchurch Park and was affiliated to St Margaret’s Church

·           60 young people were involved in Beavers/Cubs/Scouts and Scout Leaders offered a varied programme of events, including troop nights and working towards the Gold Chief Scout award

·           Scouts also contribute to the local community, helping with the Night Shelter, clean ups, quiz nights

·           Additional activities have included sailing, gliding, white water rafting, treks in the Peak District, contacting other Scouts around the world, round Britain sailing trip and camping in Scotland

·           Keen for people with practical abilities to pass on skills/experiences to the Scouts, e.g. how to strip down an old lawnmower, talks by Gary Taylor (round the world cycle tour), Josh Hall (Scout Jamboree in Japan)

7.2.        The Scouts Group were looking for regular volunteers to become Leaders (especially for the Cub section, as there was only one Leader) and also for people who could offer practical skills or experiences to the Group.  For more information, please contact the 26th Ipswich Scouts: website (http://26thipswichscouts.org/) or Twitter (https://twitter.com/26thipswich).

8.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

(b)          Air Pollution

(c)          Anglesea Road – Highways Issue

Minutes:

8.1.        In the absence of a representative from the Central Safer Neighbourhood Team, there was no Policing Priorities update.

Air Pollution Issues

 

8.2.        The Chairman reported that there had been a request from local resident Mr Croydon and other residents to discuss air pollution issues and the responsibilities of the local authorities.

8.3.        Mr Hunter, Principal Environmental Health Officer, reported that the Council had the responsibility from DEFRA to measure certain pollutants.  A study was undertaken by the Council in 2001, and of the 7 pollutants prescribed in the Government’s Air Quality Strategy, the only pollutant that was required to be monitored across Ipswich was nitrogen dioxide, which was primarily caused by road traffic emissions.  Certain areas of town were more polluted, notably where there were a combination of narrow streets, high buildings and heavy traffic. Four such areas were identified as St Helen’s Street, St Margaret’s Plain, Chevallier Street and Star Lane, and monitors were located in these locations, and data from these locations was sent to the Government.   The Council’s planning process took into account the potential impact on polluted areas of any increase in traffic/pollution arising from developments, and could request mitigation to address this.

8.4.        Local resident: The concern is the resource pressure on IBC and SCC with regard to the monitoring and processing of data, and whether this was being done sufficiently robustly to reassure the public.  The assessment was last done in 2001, but since then legislation has changed and from January this year, particulates were now considered equally dangerous. Does the Council have adequate monitors and resources to perform the monitoring – there have been problems with some of the monitoring devices not working.  There used to be 3 IBC monitors and 1 SCC monitor, but there was now only 1 IBC monitor in operation and SCC had also stopped their monitor.  Is there any scope for a small trial of monitoring devices?  Particulates are damaging, but are not being monitored – this is a significant issue in St Margaret’s and developers do not always give enough data and traffic surveys.

8.5.        Ms Brooks, Environmental Health Officer, reported that the traffic information submitted by developers needed to be agreed by all parties involved before an air quality management report could be produced and acted on. In the case of the Mersea Homes development, the traffic information was still being discussed.  Environmental Health Officers worked closely with the Planning department and there was Air Quality Planning Guidance in place.

8.6.        Councillor Cook commented that the 4 locations identified for monitoring seemed acceptable, and asked where Ipswich was in relation to national target limits.  Councillor Cook reported that there had been a testing station at Cliff Lane to monitor dust from the port that was brought in on a prevailing wind.

Ms Brooks reported that statutory technical guidance was followed in relation to the screening of the 7 pollutants.  Only nitrogen dioxide was monitored across the borough, with screening performed for the other 6 pollutants,  ...  view the full minutes text for item 8.

9.

CAC/15/01 Funding Request: Holiday at Home pdf icon PDF 23 KB

Additional documents:

Minutes:

9.1.        Councillor Cook reported that Christ Church ran activities, as part of their ‘Holiday at Home’ scheme, that engage with elderly residents in the community who may be isolated or live alone.  Approximately 20 people attended the activity days last summer, which were funded by the Central Area Committee, and Christ Church were seeking funding to cover the cost of similar outings this year.  Councillor Cook added that Christ Church would return any surplus funding, as they had done last year.

9.2.        Mr Murton, Community Engagement Officer, confirmed that Christ Church were seeking £640 of funding for this scheme.  

Resolved:

that the Central Area Committee approves funding of £640 from the Central Area Committee budget to fund activities for the ‘Holiday at Home’ week run by Christ Church on Tacket Street.

 

Reason: To help increase activity and reach of an established community group and improve community engagement amongst potentially isolated elderly residents living in Central Ipswich

10.

CAC/15/02 Funding Request: Surrey Road & Sirdar Road Alley Gates pdf icon PDF 22 KB

Additional documents:

Minutes:

10.1.     Mr Murton reported that as part of the ongoing strategy to address anti-social behaviour in the Jubilee Park area, £2,520 of funding was requested to install 2 sets of alley gates on Surrey Road and Sirdar Road.  This would help to prevent people from congregating around these properties and so reduce littering and anti-social behaviour.

10.2.     Councillor Kreidewolf added that issues in this area were being addressed with incremental gains, and that these alley gates would address the significant problem with fly-tipping in this location.

 

Resolved:

 

that the Central Area Committee approves funding of £2,520 from the Central Area Committee budget to supply and fit alley gates on Surrey Road and Sirdar Road.

 

Reason: To reduce the impact of anti-social behaviour that is currently being experienced by local residents

11.

CAC/15/03 Funding Request: Advertising and Venue Hire pdf icon PDF 24 KB

Additional documents:

Minutes:

11.1.     Mr Murton reported that £500 of funding was requested to cover the cost of advertising and venue hire for the Central Area Committee for the 2015/16, allowing the meetings to be held within the Central Ipswich community.

 

Resolved:

 

that the Central Area Committee allocate £500 from the Central Area Committee budget for costs associated with advertising and venue hire for the Central Area Committee for 2015/16, as detailed in Appendix 1 to the report.

 

Reason: To facilitate the good running of the Area Committee, meeting the goal to devolve power closer to the people

12.

Chairman's Update on Actions from Previous Meetings

Minutes:

12.1.     The Chairman reported that further lights were being installed in Christchurch Park leading up to the Bolton Lane entrance.  These works would be completed on 12 June 2015 and were funded from the original budget allocation.

12.2.     The Chairman confirmed that the letter relating to phone mast radiation had been resent to the local resident, and also hand-delivered by Councillor Lockington.

13.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

13.1.     Councillor Lockington reported that there had been anti-social behaviour problems associated with people rough sleeping in the Cemetery.  The Police had been made aware of the situation and intelligence had been supplied to help with the monitoring of the situation. Local residents had confirmed that the anti-social behaviour had lessened.
 

13.2.     Councillor Jones reported that ward Councillors were working with the Police and partners to tackle the ongoing issues in the Jubilee Park area, especially drug-related issues.

13.3.     Councillor Leeder reported that residents had reported issues with taxi drivers refusing fares between the station and town station as it was too short a distance, and added that this had been raised with the Council’s taxi licensing team.  Councillor Cook advised that residents should take a note of the taxi plate numbers should this happen, and added that a driver had previously been prosecuted for refusing to carry a guide dog in his taxi.
[**Note: This minute was subsequently amended at the meeting held on 30 July 2015.]

13.4.     Councillor Kreidewolf reported that the Council had bought the land at 74-78 Norwich Road and 37 South Street and this land would be used to extend the existing South Street car park, which would help to smarten up this area.

13.5.     Councillor Gibbs reported that ‘Ipswich Summertime’ brochures were available at the meeting, which promoted events for June to September 2015 at various venues across the town.

13.6.     County Councillor Gaylard reported that only half of the replacement street lighting on St Helen’s Street had been completed; installation of the remaining lights had stalled due to problems with the very old underground wiring. County Councillor Gaylard reported that dropped kerbs had been installed on Jefferies Road and at the entrance of Alexandra Park from her locality funding. Following a complaint about litter in the Alexandra ward, a tour of the area was undertaken and rubbish was removed from St Helens Street, Orchard Street and Silk Street.  County Councillor Gaylard added that the Suffolk County Council website (www.suffolk.gov.uk) had been upgraded and it was now more user-friendly, with a ‘report it’ page with an interactive map to enable issues, such as street lighting, pavement defects etc., to be reported and acted on quicker.

14.

CAC/15/04 Area Committee Budget Update pdf icon PDF 25 KB

Additional documents:

Minutes:

14.1.     The Chair reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £52,800 available to support its priorities. Following the financial commitments of £3,660 arising from the approved funding requests, the Central Area Committee now had a budget of £49,140 available.

Resolved:

 

(i)           that the financial statement of the Central Area Committee in Appendix 1 to the report be noted;

(ii)          that the updated Making a Difference (MAD) budget funding protocol and criteria, as set out in Appendix 2 to the report, be approved.

Reasons: To provide an audit trial of funding that has been spent from the Central Area Committee budget and to allow the Central Area Committee to devolve 10% of its annual budget to support small scale community initiatives