Agenda and minutes

Central Area Committee - Tuesday 18th November 2014 6.30 pm

Venue: Reg Driver Visitor Centre, Christchurch Park, IP4 2BX

Contact: Linda Slowgrove  01473 432511

Items
No. Item

31.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Cann, Councillor Leeder, County Councillor Gaylard and County Councillor Rudkin.

32.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 73 KB

To consider the Minutes of the meeting held on 1 October 2014.

Minutes:

32.1.     Re: Minute 22.8: Councillor Jones reported that this should read: “There is no exiting from Chevallier Street onto Little Bramford Lane …”.

32.2.     Re: Minute 25.3:  Councillor French reported the purpose of holding the activities in Christchurch Park would be to help to integrate young people from Christchurch House hostel with the local community.

Resolved:

 

that, subject to the amendments above, the Minutes of the meeting held on 1 October 2014 be signed as a true record.

33.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

34.

Declarations of Interest

Minutes:

There were no declarations of interest.

35.

To Confirm the Venues of Future Meetings

Wednesday 14 January 2015, 6.30pm – Alexandra ward

Wednesday 11 March 2015, 6.30pm – Westgate ward

Minutes:

Resolved:

 

that the meetings and venues be confirmed as follows:

 

·                     Wednesday 14 January 2015, 6.30pm – St Helen’s Primary School, Woodbridge Road, IP4 2LT

·                     Wednesday 11 March  2015, 6.30pm – Bramford Road Methodist Church, Bramford Road, IP1 4AY

36.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

36.1.     The Chair confirmed that no questions had been received in advance of the meeting.

Policing Priorities

36.2.     The Chair introduced Inspector Chris Hinitt from the Central Safer Neighbourhood Team (SNT), who provided the following update on priorities:

Performance: The total level of recorded crime as of last week was down.  There had been a spike in the number of burglaries from dwellings, but a prolific offender has been arrested and charged, which could account for 8 - 10 other incidents.  The number of burglaries from Town Centre shops has decreased; an incident last night resulted in arrest as an officer happened to be driving past at the time.

Wolsey Spiral Car Park/Civic Drive: There have been issues with street drinking in this area and there has been a request for benches to be removed.

Jubilee Play Area: There was a lot of anti-social behaviour a month ago, but this has since decreased, but the situation continues to be monitored.

Street Begging/Substance Misuse in Town Centre: This was also being addressed as a priority by the SNT and the Town Safe team.

Inspector Hinitt encouraged members of the public to report any issues to the Safer Neighbourhood Team, either via the website (https://www.suffolk.police.uk/saferneighbourhoods/myneighbourhood/ipswichcentral/contactus.aspx) or by calling 101.

36.3.     Councillor Lockington reported that she had noticed an increase in young cyclists with no lights or reflective clothing in the dark evenings, and asked whether any safety information could be publicised via Radio Suffolk or social media.  Inspector Hinitt commented that there hadn’t been many cycle-related incidents reported, but he would pass this request onto the Community Safety team.

36.4.     County Councillor Adams requested that a Police representative attend a street event for Corder Road/Hervey Street, as it would be useful to incorporate cycle marking to help prevent cycle theft from local residents.  Inspector Hinitt requested that details of the community event be sent to him.

36.5.     Councillor Jones requested that the Police support residents’ requests for street lights to be left on overnight, especially following a recent incident involving armed Police.  Inspector Hinitt reported that requests were considered, and if agreed, street lights would be put back on overnight for 2 weeks and then reviewed on a 2-weekly basis to see if still necessary. Inspector Hinitt added that street lights were still being left on until 3am in the Jubilee Park area.

36.6.     Councillor Riley commented that there had been an increase in street beggars over the last 3 weeks.  Inspector Hinitt reported that the anti-social behaviour laws had recently been changed and the regulations from the new Act needed to be interpreted, e.g. dispersal zones could be used to disperse street beggars from a particular area, but this would require proof, so it was important for the public to report any incidents of aggressive begging. The new Act also supports the use of Orders and positive obligations to address anti-social behaviour.

36.7.     Local resident: Signs for road works are being left unlit on pavements, which are difficult  ...  view the full minutes text for item 36.

37.

Events in Ipswich 2014 Update

Minutes:

37.1.     Mr Young (Assistant Operations Manager – Events & Festivals) reported that approximately 350,000 people attended events in Ipswich during 2014, including the Food and Drink Festival, Ip-Art, Maritime Festival with the Beer Festival, Sky Ride weekend, Ipswich Half-Marathon, Fireworks in Christchurch Park, Christmas Lights Switch-on, Christmas Market and HMS Quorn homecoming. A brief video was shown highlighting some of the events that took place during 2014.

37.2.     Councillor Lockington reported that some adults were dancing near the stage at Ipswich Music Day with lit cigarettes and young children nearby were being burnt by the cigarettes, and asked whether anything could be done to prevent this.  Mr Young reported that no smoking ban applied at open air events; however, the Council did not actively promote smoking at these events.

37.3.     Councillor Riley commented that putting a children’s area on the front lawn of the Mansion on Ipswich Music Day had been a good idea and had provided opportunity for community stalls.  Mr Young reported that providing free activities for children had worked well and would be repeated next year.

37.4.     Councillor French commended the Officers on the parking and traffic arrangements for the big events held in 2014, including pedestrian routes into the park.  Mr Young reported that over 25,000 people attended both of the two concerts in Chantry Park that were held on consecutive days at the end of June. These concerts were a great visitor attraction for Ipswich, with many people from outside the area choosing to stay in Ipswich overnight.

38.

Funding Update: Table Tennis in Christchurch Park

Minutes:

38.1.     Mr Mole (Head of Community and Cultural Services) reported that the Central Area Committee had previously funded a project initiated by the Friends of Christchurch Park to install outdoor table tennis tables in the park.  Nicola Johnson of the Friends had been unable to attend the meeting, but provided the following update:

“The outdoor table tennis tables were installed in April and have been well used throughout the summer. Many people have commented to me that they are delighted to see the tables in place and so busy. I have stopped and chatted to many players, including charity support staff, who were using the tables with clients with learning difficulties, families and young people.

We have had a couple of incidents of vandalism when one of the nets was bent, firstly in May, when the Park staff were able to straighten it out, and then again in July, when a local metalwork firm repaired the net for free and reinforced it, but there have been no further incidents.


There are bats and balls available to borrow from the kiosk and the Reg Driver Visitor Centre for a small deposit, and there are also notices advertising this facility in the Fonnereau Tea Rooms, as well as at the site of the tables. We are hoping that in the future there will be a permanent bench in place near the tables as well as a weatherproof honesty box for equipment. We would also like to encourage youth groups or other organisations to run fun tournaments or arrange regular games.

I like to promote the idea of free public table tennis and would be happy to help if there are ever plans to install tables in other sites in Ipswich, e.g. they would be great in the indoor shopping areas”.

 

38.2.     The Chair thanked the Friends of Christchurch Park for all their work in getting the table tennis tables installed in the park and for providing this update.

38.3.     At the request of the Chair, Councillor Cook provided an update on the Holiday at Home project that was run at Christ Church in Tacket Street during the summer:

Christ Church had provided three days of entertainment and companionship for elderly people from Foundation Street, Silent Street and Black Horse Lane sheltered schemes.  Ward Councillors were invited along to the events, and saw people having a good time.  Funding was to be used to provide transport for an outing, but as enough local cars were available, the use of taxis was not needed and the Church offered to return some of the funding.

39.

CAC/14/12 Funding Request: Easter, Summer and October Holiday Activities 2015 pdf icon PDF 71 KB

Additional documents:

Minutes:

39.1.     Mr Mole reported that £5,000 had been requested to fund healthy sporting activities for Easter, Summer and October Half-Term holidays in 2015, with 27 hours of activities proposed for the Central Ipswich area. 

39.2.     Mr Mole provided the following update on the 2014 activities previously funded by the Central Area Committee:

·           36% increase in attendance of Jumpers for Goalposts activities across the whole of Ipswich

·           Slight reduction in attendance of Jumpers for Goalposts in Central Ipswich (this could have been as a result of Handford Road Primary School not being available and these activities being switched to Christchurch Park)

·           220% increase in attendance of Alexandra Park activities

·           29% increase in attendance of Basketball Roadshow

·           Slight reduction in attendance of Activity Days, but good contact was made with a family at risk

·           Increase in female participation across Ipswich: Jumpers for Goalposts from 6 to 71, Basketball Roadshow from 40 to 103

·           Gender ratio: Jumpers for Goalposts 3 males:1 female, Basketball roughly 1:1

·           Police Crime statistics were being collated for the periods of the activities to see if there was a corresponding reduction in anti-social behaviour

 

39.3.     Councillor French asked whether the activities would be spread across the 3 wards, as some areas had been previously overlooked.  Mr Mole reported that the 2015 activities would be split across the 3 parks – Alexandra Park, Jubilee Park and Christchurch Park.

Resolved:

 

that the Central Area Committee approve Option 3 and fund £5,000 from the Central Area Committee budget for young people’s sporting activities in the 2015 Easter, Summer and October school holidays.


Reason: This will encourage young people to engage in sporting activity, particularly in their local areas where it is perceived they have nothing else to do, in order to promote healthy lifestyles and provide diversionary activities during the school holidays.

40.

CAC/14/13 Funding Request: Survivors in Transition pdf icon PDF 74 KB

Additional documents:

Minutes:

40.1.     Mr Mole reported that £6,500 had been requested for the refurbishment of facilities at 84 Fore Street, the new premises of Survivors in Transition (SiT).

40.2.     Ms Fiona Ellis, Operational Director, reported that SiT, a registered charity that provides support and advice to adult survivors of childhood sexual abuse, had recently moved premises having outgrown their previous premises on Grimwade Street.

40.3.     SiT have a 3-year lease on 84 Fore Street, with the possibility of a further 3-year extension, and have a 10-year plan to remain in this building. The kitchen of this 500-year old building was no longer fit for purpose and the flooring of the 3 counselling rooms and bathrooms also needed to be replaced. Ms Ellis gave a brief presentation on the services provided by SiT.

40.4.     Councillor Kreidewolf commented that SiT provided services for all of Suffolk and asked whether funding had been obtained from other sources.  Ms Ellis reported that £28k of funding had been obtained last year; this year, £16k had been obtained from Suffolk Foundation and other trusts, and her post (the only paid position within SiT) had been funded by the Suffolk PCC.

40.5.     Councillor French asked whether funding had been requested from other Area Committees and from other funding sources outside of Ipswich.  Ms Ellis reported that approximately 60% of users were based in Ipswich and funding had been requested from other Area Committees towards an outreach programme and targeted sessions; funding would also be sought from elsewhere within Suffolk.

40.6.     County Councillor Adams suggested that SiT consider approaching SCC Adult Social Care for funding, especially if the services provided fulfil a statutory function.  Ms Ellis reported that the main focus had originally been on service delivery, but she would now be looking more closely at fundraising with the Chair of Trustees, Kate Hughes.

40.7.     It was requested that SiT be invited to a future meeting to provide feedback on the outcomes from this project.

Resolved:

that the Central Area Committee contribute funding of £6,500 from the Central Area Committee budget to refit the kitchen and provide carpeting and suitable flooring to 3 counselling rooms and bathrooms.

 

Reason: To improve the environment in which services are offered to adult survivors of childhood sexual abuse based in Ipswich.

41.

Chairman's Update on Actions from Previous Meetings

Minutes:

41.1.     Community Panel Pilot Project:  Councillor Cook reported that County Councillor Gaylard had provided locality budget funding (£15,000) that was matched funded with Central Area Committee funding (£5,000) to provide a £20,000 pot of funding for community projects in the Alexandra ward. Two communications were sent out to local residents – firstly to invite bids for projects to be funded, and secondly, to invite residents along to the presentation of the bids where they would be able to vote on how the money should be spent.

Five bids were originally put forwarded, one of which was withdrawn as other funding sources were available.  The bids were as follows:

·           Musica – Community Music Projects – bid for £19,000 – this bid was withdrawn to allow the other 3 bids to be considered

·           Musica – 20-week community project for people with no musical background to play and record music as a group – bid for £9,000 approx.

·           PHOEBE Zimbabwe Women’s Project for young women to improve their self-esteem and confidence – bid for £2,000 approx.

·           Waterfront Community Centre to increase capacity – bid for £2,000 approx.

The latter three bids were approved, and there was approximately £6,500 of funding remaining.  It was suggested that this funding be rolled forward to allow another round of bids, perhaps with a longer timescale to allow community groups/organisations more time to prepare bids, and this was agreed.

 

41.2.     Upper Orwell Street: The Chair reported that the landscaping works had begun and low maintenance planting was being installed by the Council’s Parks and Open Spaces team.

41.3.     Surrey Road Alley Gates: The Chair reported that the responsibility for any ongoing maintenance of the alley gates would rest with the residents.

41.4.     Christchurch House Hostel Activities: The Chair reported that an update had been received from Sally Connick of Orwell Housing in relation to the number of participants: “Usually 60-70% of the participants were current residents, with the remaining being former residents that had moved on but were being supported by Orwell Housing’s resettlement service”.

41.5.     The Chair highlighted that information about the Greenways Countryside Project and the River Action Group was available at the meeting – further information was also available at https://www.ipswich.gov.uk/content/river-action-group.

42.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

42.1.     County Councillor Adams reported that plans were ongoing for traffic calming and pavement improvements to the Belvedere Road/Tuddenham Road junction, which had been funded by Councillor Adams and Councillor Lockington, together with some SCC highways funding.  Speed cameras had been used on Tuddenham Road, but the speed of the vehicles was not considered to be dangerous. The flooding issue on Hervey Road was still being investigated along with water pressure issues in the area. SCC have suspended admissions to 2 Care UK homes in Suffolk to enable service improvements to be made.

42.2.     Councillor Kreidewolf reported that there had been ongoing anti-social behaviour issues in the Victoria Street/Ainslie Road area and residents were being consulted about potentially installing alley gates between these two streets to close off the area where the issues were taking place.  Fly-tipping in the Westgate area had been removed on request using Central Area Committee funding, and the issue with an overhanging tree in Clarkson Street had also been resolved.

42.3.     Councillor Cook reported that he had raised an issue in Alexandra Park to the Parks and Open Spaces team, and requested the removal of fly-tipping in the St Helens Street area, which had been done. A local resident had highlighted some subsidence on the pavement in Grove Lane, which was a trip hazard, and this had been inspected by SCC and was now being addressed.

42.4.     The Chair reported that he had visited the Ipswich Community Church on Clarkson Street to see the recently refurbished kitchen that had been part-funded by the Central Area Committee. The improvements would allow this venue to be used as a host for the Winter Night Shelter.

42.5.     Councillor Lockington reported that she had inspected the Hayhill area in light of flooding issues and had reported to SCC that sand was going into the drains.  There has been a lot of fly-tipping in the Westgate area and littering of drink cans on school grounds in Gatacre Road.

42.6.     Councillor French reported that there had been a rat issue on Valley Road, and flooding issues on Belvedere Road outside the cemetery gates.  Councillor French added that had been pedestrian safety issues at the top end of Christchurch Park onto Westerfield Road/Park Road, in light of increased traffic from the current SCC diversions, and suggested that a pedestrian crossing be considered on Park Road.

42.7.     Councillor Jones reported that there were drug-dealing issues affecting the Jubilee Park and Gipping areas, which was believed to be attributed to gangs from London operating in the area, resulting in anti-social behaviour and fly-tipping.

42.8.     Councillor Riley reported that she had been involved in the Community Pilot Panel event on 15 November and highlighted that it was local residents and not the Ward Councillors who voted on the bids.  Councillor Riley added that the presentations given were very good and Musica had offered to provide drumsticks to the Waterfront Community Centre.

43.

CAC/14/14 Area Committee Budget Update & Community Dashboard pdf icon PDF 23 KB

Additional documents:

Minutes:

43.1.     The Chair reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £41,722 available to support its priorities. Following the financial commitments of £11,500 arising from the approved funding requests, the Central Area Committee now had a budget of £30,222 available.

43.2.     Councillor Jones highlighted that the budget previously allocated to address fly-tipping was almost expended and suggested that a report be brought to the next meeting to allocate further funding to address this issue.

Resolved:

 

(i)           that the financial statement of the Central Area Committee in Appendix 1 to the report be noted;

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget

 

(ii)          that the Community Dashboard for Central Ipswich in Appendix 2 to the report be noted.

Reason: To provide an indicative measure of how services and priorities are being delivered in Central Ipswich