Agenda and minutes

Central Area Committee - Wednesday 1st October 2014 7.00 pm

Venue: Bramford Road Methodist Church, Bramford Road, IP1 4AY

Contact: Linda Slowgrove  01473 432511

Items
No. Item

17.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Cann, Councillor Cook, County Councillor Adams and County Councillor Rudkin.

18.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 75 KB

To consider the Minutes of the meeting held on 17 July 2014.

Minutes:

Resolved:

 

that the Minutes of the meeting held on 17 July 2014 be signed as a true record.

19.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

20.

Declarations of Interest

Minutes:

There were no declarations of interest.

21.

To Confirm the Venues of Future Meetings

Tuesday 18 November 2014, 6.30pm – Reg Driver Visitor Centre, IP4 2BX

Wednesday 14 January 2015, 6.30pm – Alexandra ward

Wednesday 11 March 2015, 6.30pm – Westgate ward

Minutes:

Resolved:

 

that the future meetings and venues be confirmed as follows:

 

·           Tuesday 18 November 2014, 6.30pm – Reg Driver Visitor Centre, IP4 2BX

·           Wednesday 14 January 2015, 6.30pm –  Alexandra ward

·           Wednesday 11 March 2015, 6.30pm – Westgate ward

22.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

22.1.     The Chair confirmed that no questions had been received in advance of the meeting.

Policing Priorities

22.2.     The Chair introduced the new Inspector for the Central Safer Neighbourhood Team (SNT), Inspector Chris Hinitt, who provided the following update on priorities:

Jubilee Park/Wellington Court: Tackling anti-social behaviour, including drug dealing and use.

Town Centre: Tackling alcohol and substance misuse and associated issues, e.g. street drinking.

Crown Pools: Tackling anti-social behaviour and rough sleeping in this area.

There had been a number of incidents relating to burglary from dwellings across the Westgate ward, but this had reduced following key arrests.  There was an ongoing operation in the town centre to address retail crime, with additional patrols by Town Safe Officers, and four people had been arrested and charged. Cycle theft was another issue, with 60 bicycles being stolen over the last 3 months, predominately in the Alexandra ward, and a ‘bait bike’ was being used to help identify where bicycles were being stolen from.  Inspector Hinitt encouraged the public to fit locks on their bicycles to help deter cycle theft.

22.3.     Councillor Lockington:  The Police and Crime Commissioner had written to Councillors to advise that the speed enforcement procedure had been reviewed and highlighted the importance of members of the public reporting any speeding concerns directly to their local SNT.

22.4.     Councillor Leeder: Cycle theft has been an issue in the town centre for the last 18 months – have the Police stopped running their initiatives, e.g. discounted cycle locks?
The Police were still targeting cycle theft, which was an issue across Suffolk as a whole; the biggest issue was reuniting stolen bicycles with their owners – there was a national website, www.immobilise.com, that allows the public to register their property, which was used by the Police to help identify property owners.

22.5.     Councillor Jones:  There is a lack of feedback to communities on the resolution of crime, e.g. outcome of reported incidents/arrests.

22.6.     Local resident: There needs to be more publicity of the non-emergency number for the Police, 101, as many people still aren’t aware of this number.
This would be fed back to the Corporate Communications Team.

22.7.     Local resident: Could there be more patrols in the Wellington Court area as there are issues with dim street lighting, which has led to fly-tipping, plus there was an untaxed van on the street opposite Waterloo Road.
Please report issues to the SNT and the situation will be monitored – if the issues continue in the area, then this could be targeted as a priority for the SNT.

22.8.     Local resident:  There is no exiting from Chevallier Street onto Bramford Lane, but the signs opposite are misleading and have resulted in a few near misses.
[**Note: This minute was subsequently amended at the meeting held on 18 November 2014.]
Councillor Jones: I have asked Suffolk County Council to deal with this signage issue.

22.9.     Local resident: Drug issues are starting to overspill from Jubilee Park – there is a  ...  view the full minutes text for item 22.

23.

Presentation: Breakfast Advice Project Update

Minutes:

23.1.     The Chair invited Demelza Penberth, Locality Manager for the Ipswich Locality Homelessness Partnership (ILHP), to provide an update on the Breakfast Advice Service that had previously been part-funded by the Central Area Committee.

23.2.     The Breakfast Advice Service was run by Ipswich Housing Action Group (IHAG) from the Chapman Centre (the former Community Resource Centre) on Black Horse Lane on a daily basis from 8am to 10am for homeless people or those in temporary/emergency accommodation. This service bridged the gap before the Chapman Centre opened at 10am, and provided a breakfast as well as offering advice.

23.3.     From mid-October 2013 until mid-August 2014, 320 individuals accessed this service with a total of 4,452 visits, with an average of 15 visitors per day.  Of those who were either rough sleeping or in emergency accommodation, 146 had moved into some form of accommodation. 13 people had completed a feedback form on the service, of which 9 reported that the advice offered had helped, and 4 were not sure. 

23.4.     During the last month, resources were spread differently, with 3 advisors being available for 90 minutes instead of 2 advisors for 2 hours and this had worked well.  It was hoped that this service would recommence in November 2014 for a further 6 months.  The breakfasts were prepared by volunteers whilst advisors were on hand to offer support and guidance.

23.5.     Councillor Jones:  This was an excellent project, with 146 out of 320 people who attended finding some form of accommodation.
Of the 146, 54 had moved into permanent accommodation and 92 into temporary accommodation.

24.

Presentation by Fusion Lifestyle: Consultation on a Proposed Funding Application for Broomhill Pool

Minutes:

24.1.     The Chair introduced Tim Mills and Steve Walker from Fusion Lifestyle and Philip Bentley (architect) who presented proposals for a funding application to the Heritage Lottery Fund (HLF) for the restoration of Broomhill Pool.

24.2.     The outdoor pool would be at the core of the proposals, along with restoration of the grandstand and sun terraces, a reinstated clock tower, children’s pool and refreshment kiosk. New facilities would be included in order to create an all-year business, with a health and fitness centre, gym, dedicated changing facilities, café and an exhibition to celebrate the pool’s heritage.

24.3.     The estimated costs to deliver the restoration works was approximately £4million; the Council has committed £1million towards the capital works, Fusion Lifestyle would also provide £1million, and a bid would be made to the HLF for the remaining £2million in late 2014/early 2015.  Fusion Lifestyle would provide the designs, project management and delivery of the restoration works and would be responsible for the ongoing operation and maintenance.

24.4.     In order to submit an application to the HLF, there would need to be evidence of local support of the proposals, therefore Fusion Lifestyle were undertaking an initial consultation in support of the bid. This consultation was being publicised via the Central and North West Area Committees, Ipswich Direct emails and on the Council’s website under the news and consultations sections, with links to a questionnaire. There would be an exhibition on the Cornhill on Saturday 4 October 2014 (10am to 4pm) and also at the Council’s sports centres and pools, with the facility to provide feedback at these events.

24.5.     Councillor Jones: Would ticket prices be affordable for local residents?
The facility would only be sustainable if it was busy, so prices would need to be set to be an affordable level for members of the community, and concessionary rates would also be offered.

24.6.     Councillor Kreidewolf: What would be the opening hours outside of the core summer period and would the pool be heated?
The core season would most likely run from Easter to September, plus half-term weeks.  If similar to other facilities, opening hours would be approximately 8am to 10pm GMT.  The proposals would allow for the outdoor pool to be heated; however, no consideration had yet been given as to whether/when the pool should be heated.

24.7.     Local resident:  I have not yet received anything from Ipswich Direct and there was no contact information in the Evening Star article.
Leaflets would also be available at the Cornhill exhibition for those people unable to access the consultation online.

Mr Mole, Head of Community and Cultural Services: The Council was facilitating the consultation process on behalf of Fusion Lifestyle, and emails had been sent out via Ipswich Direct, and 700 surveys had already been submitted.

24.8.     Local resident: Where will the new buildings be located, bearing in mind the springs and variations in gradient on the site?
This was one of the key challenges of the site, hence why the restoration  ...  view the full minutes text for item 24.

25.

CAC/14/08 Funding Request: Christchurch House Hostel Activities pdf icon PDF 22 KB

Additional documents:

Minutes:

25.1.     Mr Mole reported that £1,300 was requested by the Christchurch House Hostel for the provision of diversionary activities, in the form of 5-a-side football at the YMCA, for young people with homelessness issues. Orwell Housing Association have provided match funding of £1,260.

25.2.     Councillor Lockington commented that it would have been helpful if the applicant could have attended to provide further information, e.g. how many of the young people at the hostel would be taking part in the activities?

25.3.     Councillor French commented that these activities could have been held outdoors in the top end of Christchurch Park in the summer months rather than indoors at the YMCA.
[**Note: This minute was subsequently amended at the meeting held on 18 November 2014.]

Resolved:

 

that the Central Area Committee approves funding of £1,300 from the Central Area Committee budget to part-fund the provision of meaningful activities for Christchurch House hostel.

 

Reason: Engaging residents of the Christchurch House hostel in football activities will help to provide positive motivation and reduce anti-social behaviour.

26.

CAC/14/09 Funding Request: Alley Gates for Surrey Road pdf icon PDF 22 KB

Additional documents:

Minutes:

26.1.     Mr Mole reported that £1,260 was requested for the installation of alley gates in Surrey Road to deter anti-social behaviour, fly-tipping and drug use in this area.  Councillor Kreidewolf had collected signatures of agreement to this proposal from all of the neighbouring residents.

26.2.     Councillor Lockington asked who would be responsible for ongoing maintenance of the gates, especially if they became damaged.
Action: Mr Mole to clarify the position regarding ongoing maintenance.

Resolved:

 

that the Central Area Committee approves funding of £1,260 from the Central Area Committee budget to supply and fit alley gates on Surrey Road.

 

Reason: To reduce the impact of anti-social behaviour that is currently being experienced by local residents.

27.

CAC/14/10 Community Project for Footpath Improvement Works - The Albany Tree Belt pdf icon PDF 72 KB

Additional documents:

Minutes:

27.1.     Mr Farrer, Customer Services Operations Manager, reported that £5,050 was requested for the footpath improvement works to The Albany tree belt.  This request had been put forward by Councillor Lockington on behalf of local residents as this was a heavily used area, especially by schoolchildren on the way to Northgate High School, and this path becomes unusable in the winter due to the slippery clay soil.

27.2.     Mr Mole reported that hard wearing materials were proposed under option 1 and added that the ongoing maintenance would be met from the Parks and Open Spaces budget.

Resolved:

 

that the Central Area Committee approves £5,050 (Option 1) for longer term footpath improvement works.


Reason: To enable the woodland footpath to become accessible for recreational use and, in doing so, improve local facilities and make the area more accessible to a wider range of users.

 

28.

Chairman's Update on Actions from Previous Meetings

-        Area Committee Survey – Central results

Minutes:

28.1.     Re: Planting on grass verges: The Chair reported that he had written to County Councillor Newman in relation to the request for members of the community to be allowed to beautify the grass verges in their vicinity.  The Chair had received a response from County Councillor Newman as follows:

As far as grass verges are concerned, those that are part of the adopted highway are the responsibility of the County Council. The County Council’s main objective is to ensure that verges are maintained and cut for the sole purpose of providing reasonable visibility for reasons of highway safety. This is particularly important in visibility splays, at junctions and adjacent to bends.

It is acknowledged that the district/borough councils generally take a different view and like to see verges cut and maintained to a much higher standard in order to satisfy visual amenity. The longstanding position is that the County Council makes an annual payment to each district/borough sufficient to meet the cost of the three ‘highway safety’ verge cuts each year with the district/boroughs paying for the additional cuts they require for their own purposes.

The County Council does not generally make any budget provision for the purpose of maintaining or repairing damaged grass verges although we are prepared to consider and give the Borough Council consent for the planting of shrubs or similar landscaping schemes provided they are externally funded and maintained. Any new approved verge planting schemes would be added to the database of existing verges and roundabouts that have previously been introduced and are maintained by the Borough Council.

I am afraid it is not possible for the County Council to allow residents to undertake their own planting schemes within the public highway for the series of reasons alluded to in your letter.

Furthermore, it is imperative that any new verge planting schemes are authorised to a properly constituted authority with relevant public liability insurance, appropriately qualified operatives and with the capability of meeting future long-term maintenance commitments.

I hope this clarifies the current position.”

28.2.     Re: Upper Orwell Street: The Chair reported that the rubble and debris from the demolition works had now been cleared.  NCP were meeting with SCC Highways regarding the boundary works, but it was hoped that Ipswich Borough Council would be able to undertake its works at the same time, with a view to the planting commencing before the end of October 2014.

28.3.     Area Committee Survey:  The Chair reported that a survey had been undertaken to collect the views on Area Committees and how they could be developed to best meet the needs of the local community. The survey ran from May 2014 to June 2014, with 736 responses received across the whole of Ipswich, and of this, 157 were from the Central Ipswich area.  Further short surveys would be held in the coming months to gain residents’ views on local issues, and this would be done using Ipswich Direct (http://app.ipswich.gov.uk/ipswich-direct/), Area Committee Facebook (https://www.facebook.com/areacommittees  ...  view the full minutes text for item 28.

29.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

29.1.     Community Panel Pilot: County Councillor Gaylard reported that leaflets had been circulated to Alexandra ward residents for bids to address the priorities within their area.  10 groups had expressed an interest and, of this, 5 had submitted applications for funding.  These applications would be considered by at a community event on Saturday 15 November 2014 at 2pm at the Zoar Baptist Church, where residents would be asked to vote on the submitted bids.

29.2.     County Councillor Gaylard reported that SCC were undertaking a consultation on the proposed closure of 2 Children’s Centres in Ipswich, the Meredith Children’s Centre and the Quayside Children’s Centre, and added that a petition had been raised in response to the proposed closure of the Quayside Children’s Centre.

29.3.     Councillor French reported that there had been concerns about flooding on Hervey Street and options were being considered with Councillor Lockington to address this issue.  Councillor French reported that the Police and Crime Commissioner, Tim Passmore, was holding a public meeting on Monday 13 October 2014 at 6.30pm at St Johns Church on Cauldwell Hall Road to listen to the concerns of the local residents.

29.4.     Councillor Kreidewolf reported that there had been more anti-social behaviour in Jubilee Park and Riverside Road.  There had also been noise nuisance issues at The Arboretum public house, which had been considered at a recent Licensing Hearing and resolved to the satisfaction of neighbouring residents.  The Chair added that there had since been a noticeable chance in noise levels at the public house and that this issue had galvanised the local community.

29.5.     Councillor Lockington reported that SCC Trading Standards and Public Health were promoting the ‘Stoptober’ campaign, in particular, addressing the sale of tobacco products to underage children – any such instances could either be reported to SCC Trading Standards (tradingstandards@suffolk.gov.uk) or to your ward Councillor.

29.6.     Councillor Lockington reported that the first consultation in support of the unmade road - The Avenue – becoming an adopted footpath had received one objection, which had since been withdrawn.  SCC would next be advertising the proposed legal adoption of this footpath, which would take a further 6 weeks.

29.7.     Councillor Jones commented that the proposed closure of the Meredith and Quayside Children’s Centres would have considerable implications for Westgate residents as it was proposed that users of the Meredith Children’s Centre should attend the Wellington Children’s Centre, which was very small, with limited play area and no parking, and encouraged members of the public to sign the petition against these closures.

29.8.     Councillor Riley reported that the Ipswich Soup Kitchen had moved from Tower Street and was looking for an alternative location.

30.

CAC/14/11 Area Committee Budget Update pdf icon PDF 21 KB

Additional documents:

Minutes:

30.1.     The Chair reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £49,332 available to support its priorities. Following the financial commitments of £7,610 arising from the approved funding requests, the Central Area Committee now had a budget of £41,722 available.

 

Resolved:

 

that the financial statement of the Central Area Committee be noted.

 

Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget