Agenda and minutes

Central Area Committee - Thursday 17th July 2014 7.00 pm

Venue: Ipswich Library - Lecture Hall (enter via Old Foundry Road), IP1 3DE

Contact: Linda Slowgrove  01473 432511

Items
No. Item

1.

Election of Chair

Minutes:

Councillor Gibbs was elected Chair for the 2014/15 Municipal Year.

 

Councillor Gibbs welcomed Councillor Jane Riley and Councillor Colin Kreidewolf as new ward Councillors on the Committee, and thanked former Councillor Mary Blake (also a former Mayor) and former Councillor Harvey Crane for their contribution to the Central Area Committee.

2.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Cann, SCC Councillor Adams and SCC Councillor Rudkin.

3.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 69 KB

To consider the Minutes of the meeting held on 20 March 2014.

Minutes:

3.1.        Re: Minute 78.5: Councillor Jones reported that this should read as”… Ipswich & Suffolk CAMRA had run the beer festival for the past 3 years, but could not do so this year, so the beer festival would be organised by the Council this year in conjunction with local brewery providers.”

Resolved:

 

that, subject to the amendment above, the Minutes of the meeting held on 20 March 2014 be signed as a true record.

4.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

5.

Declarations of Interest

Minutes:

Councillor Jones, having previously been a member of Mid-Suffolk Home Start for 10 years, declared an interest in Agenda Item 11 (report CAC/14/04).

 

Councillor French, being a director of Home Start Suffolk Coastal, declared an interest in Agenda Item 11 (report CAC/14/04) and elected to abstain from voting on this item.

Councillor Gibbs, whose partner was on the employment register of Realise Futures, declared a Disclosable Pecuniary Interest in Agenda Item 9 (report CAC/14/02) and left the room during the consideration of this item.

6.

To Confirm the Venues of Future Meetings

Wednesday 1 October 2014, 7pm – Bramford Road Methodist Church, IP1 4AY

Tuesday 18 November 2014, 6.30pm – Reg Driver Visitor Centre, IP4 2BX

Wednesday 14 January 2015, 6.30pm –  Alexandra ward

Wednesday 11 March 2015, 6.30pm – Westgate ward

Minutes:

Resolved:

 

that the future meetings and venues be confirmed as follows:

 

·           Wednesday 1 October 2014, 7pm – Bramford Road Methodist Church, IP1 4AY

·           Tuesday 18 November 2014, 6.30pm – Reg Driver Visitor Centre, IP4 2BX

·           Wednesday 14 January 2015, 6.30pm –  Alexandra ward

·           Wednesday 11 March 2015, 6.30pm – Westgate ward

7.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

7.1.        The Chair confirmed that no questions had been received in advance of the meeting.

Policing Priorities

7.2.        The Chair introduced PC Jennifer Scott-Lee and PCSO Justin Berry of the Central Safer Neighbourhood Team (SNT), who provided the following update:

St Matthews Street: The street drinking issues continue to be a priority, but the number of incidents reported has dropped significantly due to more police patrols and a zero tolerance approach, especially outside the Sunrise Café and St Matthews School.  The removal of the benches has helped to prevent street drinkers congregating in the area, but there are still some hot spots, e.g. behind the New Wolsey Theatre, that will be addressed.

Samuel Court: There had been drug dealing issues in this area, but there has been a big fall in the number of incidents reported. The SNT has been working with Housing Associations, residents and Drug Team operations, with some good intelligence being gathered.

7.3.        Councillor Cook:  I have previously reported drug dealing issues in the Rope Walk area – is this still a problem area? There has also been some suspicious behaviour in Alexandra Park.
The drug dealing issue tends to be transient and moves around different locations.  The SNT have patrols across the town and forwards intelligence onto the Drugs Team.  There are no current problems reported in these areas.

7.4.        Councillor Leeder: Have the street drinkers been displaced elsewhere, is this being tracked?
The removal of the benches helped to prevent street drinkers congregating in the area. PC Laura Kemp, Street Drinking Liaison Officer, has been working with the Community Resource Centre to help address the causes of street drinking, and SNT Officers would continue to use Section 27 notices to move people from hotspot areas as necessary.

7.5.        Councillor Lockington:  There have been anti-social behaviour problems on Foundation Street in the house next to the ICENI building.
One of our PCSOs has been liaising with the rental company and there have been some drug-related arrests.  The officer has also been in contact with the Papworth Trust Centre on Foundation Street.

7.6.        Councillor Jones: There has still been some serious anti-social behaviour issues in the Jubilee Play Area, with drug dealing, fly-tipping and damage.
PC Hughes has been involved with this issue and has the names of a few people causing problems; some have Anti-Social Behaviour Contracts or bail conditions that prevent them from visiting this area. Work is ongoing with patrols and stop & search procedures.
Councillor Lockington: Locality funding has been allocated to the Crime Prevention Officer to produce posters for Jubilee Park to remind people that this area is being monitored.

8.

CAC/14/01 Funding Request: Community Arts in Mental Health (Inside Out) pdf icon PDF 24 KB

Additional documents:

Minutes:

8.1.        Mr Mole (Head of Community and Cultural Services) reported that £1,200 was requested by Inside Out to run their ‘Arts and Well-Being Project’ for one year for adults living with mental health issues. 

8.2.        Elene Marsden, Trustee of Inside Out, reported that 1 in 4 people suffer from mental health issues in their lives, and that this project had been running for the last 10 years.

8.3.        Councillor Lockington raised concern about the long term revenue funding of this project.  Ms Marsden reported that the project was not entirely reliant upon Area Committee funding as other funding had been acquired. 

8.4.        Councillor Riley asked about service provision beyond July 2015. Ms Marsden reported that whilst there was no guarantee of funding, Inside Out would apply to other funding sources to keep this project going.

Resolved:

 

that the Central Area Committee approves funding of £1,200 from the Central Area Committee budget to part-fund the Inside Out ‘Arts and Well-Being Project’ until July 2015.

 

Reason: Inside Out contributes to building community relationships, well-being and social integration through the delivery of this project.

9.

CAC/14/02 Funding Request: Learning and Enterprise in Ipswich (Realise Futures) pdf icon PDF 23 KB

Additional documents:

Minutes:

9.1.        In the absence of the Chair, Councillor Leeder was elected as temporary Chair for the duration of this item.

9.2.        Mr Mole reported that £2,020 was requested by Realise Futures to deliver an accredited course for members of BME groups and lone parents.

9.3.        Imani Sorhaindo of Realise Futures reported that a disproportionate number of BME women and lone parents were not able to access the appropriate training required for childcare provision.  Whilst funding had been acquired to deliver other necessary training for childcare provision, this funding request would provide resources to deliver an accredited Paediatric First Aid course for 16 learners. The outreach work would target the Gainsborough and Town areas for potential participants.

9.4.        Councillor Lockington asked where the training course would be delivered.  Ms Sorhaindo reported that the course would be run from the Murrayside Community Learning Centre in Gainsborough, and added that a hardship fund was in place to support travel and childcare costs for the participants.

9.5.        Councillor Kreidewolf asked how members of the community were contacted. Ms Sorhaindo reported that ISCRE funding was available for outreach work, and flyers to promote the childcare training Open Day on 4 September had been given to third sector organisations to pass on, plus CSV Media had offered a free promotional radio slot. Additionally, Jobcentre Plus provided Lone Parent Advice, and their Relationship Manager could signpost lone parents into childcare provision.

9.6.        Local Resident: Would language be a barrier for some ethnic groups?
Ms Sorhaindo reported that some of the qualifications had translation services, e.g. multiple choice questions provided in a range of languages, as some childcare provision could be offered from home, rather than as a mainstream service.

9.7.        It was requested that Realise Futures be invited to a future meeting to provide feedback on the outcomes from this project.

 

Resolved:

 

that the Central Area Committee approves funding of £2,020 from the Central Area Committee budget to assist with the outreach and delivery costs of an accredited course to prepare community members from BME groups and lone parents for work in the childcare sector.

 

Reason: There is a need to raise the representation in childcare provision in order to increase the number of positive role models for children from those communities using childcare provision.

 

10.

CAC/14/03 Funding Request: Holiday at Home (Christ Church) pdf icon PDF 23 KB

Additional documents:

Minutes:

10.1.     Mr Mole reported that £540 was requested by Christ Church to run activities as part of a ‘Holiday at Home’ week for elderly and potentially isolated members of the community.

10.2.     Councillor French asked how many people would be engaged in these activities.  Councillor Cook reported that he had helped Christ Church with the completion of the application form and it was expected that 20-30 people would be involved, not only from the church congregation, but also from local sheltered housing schemes.

 

Resolved:

 

that the Central Area Committee approves funding of £540 from the Central Area Committee budget to fund activities for the ‘Holiday at Home’ week run by Christ Church on Tacket Street.

 

Reason: To help increase activity and reach of an established community group and improve community engagement amongst potentially isolated elderly residents living in Central Ipswich.

11.

CAC/14/04 Funding Request: Family Home Visiting Service (Home Start) pdf icon PDF 23 KB

Additional documents:

Minutes:

11.1.     Mr Mole reported that £3,000 was requested by Home-Start Suffolk Coastal to deliver their family home visiting service for Central Ipswich, providing regular check-in services and support, individually tailored to the needs of each family.

11.2.     Natalie Highland (Home-Start volunteer) reported that the service originally started in South East Ipswich and volunteers were trained on a one-to-one basis to help families in their homes.  Family referrals to this service could come from other agencies, e.g. Health Visitors, Home Help, Mental Health, or from self-referrals, and the service was provided on an open-ended basis as necessary.  Ms Highland and Joan Bostock (Home-Start Trustee) illustrated the benefits of the service through a couple of examples of situations where support had been given.

11.3.     Councillor Lockington questioned the ongoing revenue requirement for this project.  Ms Bostock reported that funding had been obtained from other Area Committees, fundraising and other funding sources, with SCC providing funding for 3 years as part of a consortium.  Applications would be made to any available funding streams in the future to support this project.

11.4.     It was requested that Home-Start Suffolk Coastal be invited to a future meeting to provide feedback on the outcomes from this project.

Resolved:

 

that the Central Area Committee approves funding of £3,000 from the Central Area Committee budget to part-fund the delivery of the Home-Start family home visiting service for Central Ipswich.

 

Reason: Home-Start works with families to help integrate and engage with the local community, to enable families to increase their social links, and gain sustainable support networks to become less reliant on external organisations in the future and increase community cohesion.

12.

CAC/14/05 Funding Request: Kitchen Installation (Ipswich Community Church) pdf icon PDF 67 KB

Additional documents:

Minutes:

12.1.     Mr Mole reported that £8,500 was requested by the Ipswich Community Church to part-fund the installation of a new kitchen in their church building on Clarkson Street in order to continue to deliver existing activities and be able to host the Ipswich Winter Night Shelter in 2014/15.

12.2.     Rod Stone (Ipswich Community Church) gave a brief history of the development of the church building since 2012, the activities run by the church for the local community and the increasing limitations of the existing kitchen facility, which did not meet current standards. Ipswich Community Church has already made improvements to the roof and installed disabled toilets and these works had been funded by church members. The proposed improvements to the kitchen would enable the Church to take up the opportunity of hosting the winter night shelter, offering hot evening meals and breakfasts to the community.

12.3.     Councillor Riley asked how the Church would fund the balance of the installation costs. Mr Stone reported that this would be covered by a bank loan.
 

12.4.     In response to Councillor Lockington, Mr Stone confirmed that Ipswich Community Church owned the building. Councillor Lockington commented that the Church could apply to her for SCC locality funding, and added that she had previously funded youth activities at the Church.

12.5.     Councillor Cook reported that it might be possible for the Council to procure some of the fittings and thus reduce the VAT costs.  Mr Stone agreed to explore this option with Officers.

12.6.     Councillor Jones reported that when Ipswich Community Church took on this Victorian building it was in a poor state and in need of renovation. The building was now on the Local List and was in a part of town where it would be of benefit to a diverse community.

12.7.     It was requested that Ipswich Community Church be invited to a future meeting to provide feedback on the outcomes from this project.

 

Resolved:

 

that the Central Area Committee approves funding of £8,500 from the Central Area Committee budget towards the installation of a new kitchen in the Ipswich Community Church building on Clarkson Street.

 

Reason: In order to continue and develop activities offered to all section of the Westgate community, Ipswich Community Church needs to urgently install catering facilities that meet current health, safety and hygiene requirements.

13.

CAC/14/06 Funding Request: Community Panel Pilot pdf icon PDF 25 KB

Additional documents:

Minutes:

13.1.     Mr Mole reported that £5,000 was requested to fund a Community Panel pilot scheme in Alexandra ward, which would attract £15,000 of SCC locality funding from County Councillor Gaylard.  As part of this pilot, an event would be held for community groups to pitch bids for funding to deliver community projects in line with the Central Area Committee Action Plan.

13.2.     Councillor Cook reported that this pilot would not only attract additional funding from Suffolk County Council, but it would be an opportunity to engage with the local community.

13.3.     Councillor Leeder thanked Councillor Gaylard for making locality funding available for this scheme, which would be an opportunity to take decision-making closer to the people. Councillor Gaylard added that she was looking forward to working with local residents on this project.

13.4.     It was requested that an update on this pilot scheme be brought to a future meeting.

 

Resolved:

 

that the Central Area Committee approves funding of £5,000 from the Central Area Committee budget to part-fund a joint pilot project between the IBC Alexandra Ward Councillors and the SCC Councillor for a participatory budgeting pilot in Alexandra ward (AB, AC and AD polling districts).

 

Reason: To enable residents from polling districts AB, AC, AD in Alexandra Ward, and groups that provide services to these residents, to apply for grants to meet needs that have already been identified by the Central Area Committee through its annual Action Plan

14.

Chairman's Update on Actions from Previous Meetings

Minutes:

14.1.     Re: Planting on grass verges:  Mr Mole reported that the responsibility for highway verges lay with Suffolk County Council (SCC) as the Highways Authority, and that any planting on the highways would need to be approved by the SCC Highways department, as only approved SCC contractors would be allowed to work on the highway.  Under the Service Level Agreement, Ipswich Borough Council are contracted by SCC to carry out limited maintenance of verges, i.e. grass cutting, but there was no budget for planting on verges.

14.2.     Councillor Lockington reported that she had raised this issue with SCC officers and commented that members of the community should be allowed to make improvement to verges, e.g. cut grass or small scale planting, if they wished. Councillor French added that this was an important issue for local residents, and verges were often made beautiful by the simple planting of bulbs.

14.3.     Councillor French proposed that a letter be sent on behalf of the Area Committee to SCC requesting that residents should be allowed to beautify their communities.
Action: Mr Mole and the Chair of the Central Area Committee to draft a letter to SCC to seek a solution to this issue.

14.4.     Local resident: Who is responsible for the maintenance of roundabouts?
SCC is responsible for both the maintenance of verges and roundabouts.
The roundabout on Westerfield Road used to have a stunning display, but now looks awful.  It is ridiculous that residents are not allowed to beautify these areas.  There also used to be a planter outside the Police Station with beautiful flowers.

14.5.     Councillor Lockington reported that planting would be done on the Westerfield Road roundabout – it had been delayed as some of the plants had died off before the summer, but it was likely to be perennial plants, as annual planting would take a lot of effort to maintain each year.
 

14.6.     Upper Orwell Street: The Chair reported that the properties had now been demolished and planting was due to commence in October.  The landscaping proposal was available for viewing at the meeting.

15.

Community Intelligence - Verbal Update from Ward Councillors

Minutes:

15.1.     Councillor Cook reported that Area Committee funding was available to clean up areas that were either privately owned or where the ownership was in doubt, and advised members of the public to contact their ward Councillor to highlight any such areas.

15.2.     Councillor Kreidewolf reported that to date he had been out in the Westgate community and meeting with resident associations.

15.3.     Councillor Gibbs congratulated all the partner agencies and local businesses for their involvement in the improvement work in the St Matthews Street area.

15.4.     Councillor French reported that she had spoken with the Police about planning road diversions for low-lying areas that were at risk of flooding during torrential downpours, e.g. Tuddenham Road.

15.5.     Councillor Jones reported that she had attended the judging of the London Road in Bloom competition last week, which was one of Ipswich in Bloom’s Community Projects that encourages local residents to get involved in improving their community.

15.6.     County Councillor Gaylard reported that the lighting on St Helens Street would be replaced this financial year as there were often lights not working along this road.

15.7.     Councillor Lockington reported that an Order had been drawn up for consultation with local residents for the unmade up part of the Avenue to be made up as a footpath in the first instance (with a view to becoming a cycle path later). This path would allow access to Christchurch Park and would be wide enough for mobility scooters/wheelchairs, with bollards close to the park preventing access by cars, and residents would have right of way. So far, the response from residents had been positive, and if there were no objections, this Order would go ahead.

16.

CAC/14/07 Area Committee Budget Update & Community Dashboard pdf icon PDF 27 KB

Additional documents:

Minutes:

16.1.     The Chair asked the Committee to consider the draft ‘Making a Difference’ budget funding protocol and criteria and the proposed annual budget of £900 per ward for 2014/15.  Councillor Leeder reported that this budget would enable ward Councillors to process small funding requests in between Area Committee meetings.

16.2.     The Chair reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £72,388 available to support its priorities. Following the financial commitments of £22,960 arising from the approved funding requests, the Central Area Committee now had a budget of £49,428 available.

Resolved:

 

(i)           that the financial statement of the Central Area Committee in Appendix 1 of the report be noted;

(ii)          that the Making a Difference (MAD) budget funding protocol and criteria as set out in Appendix 2 of the report be approved, with the proposed budget of £900 per ward;

(iii)         that the Community Dashboard for Central Ipswich in Appendix 3 of the report be noted.