Agenda and minutes

Central Area Committee - Thursday 20th March 2014 6.30 pm

Venue: Reg Driver Visitor Centre, Christchurch Park, Ipswich, IP4 2BX

Contact: Linda Slowgrove  01473 432511

Items
No. Item

72.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Leeder and County Councillor Adams.

73.

Unconfirmed Minutes of Previous Meeting pdf icon PDF 104 KB

To consider the Minutes of the meeting held on 30 January 2014.

Minutes:

73.1.     Re: Minute 65.14: Councillor Lockington reported the last sentence should have read: “There was also support for reinstating the left turn into St Margaret’s Green, providing pedestrian access into Christchurch Park”.

Resolved:

 

that, subject to the correction above, the Minutes of the meeting held on 30 January 2014 be signed as a true record.

74.

To Confirm or Vary the Order of Business

Minutes:

Resolved:

 

that the Order of Business be confirmed as printed on the Agenda.

75.

Declarations of Interest

Minutes:

There were no declarations of interest.

76.

To Confirm the Venues of Future Meetings

Thursday 17 July 2014, 7pm – Alexandra ward

Wednesday 1 October 2014, 7pm – Westgate ward

Tuesday 18 November 2014, 6.30pm – St Margaret’s ward

Minutes:

Resolved:

 

that the future meetings and venues be confirmed as follows:

 

·                     Thursday 17 July 2014, 7pm – Ipswich Library - Lecture Hall (enter from Old Foundry Road entrance)

·                     Wednesday 1 October 2014, 7pm – Westgate Ward

·                     Tuesday 18 November 2014, 6.30pm – Reg Driver Visitor Centre, Christchurch Park

77.

Responses to Public Questions Received and Open Discussion on Local Issues

(a)          Police Priorities

Minutes:

77.1.     The Chair confirmed that no questions had been received in advance of the meeting.

Policing Priorities

77.2.     The Chair introduced Sergeant Jo Garrard of the Central Safer Neighbourhood Team (SNT), who provided the following update:

Performance: The number of cases of violence with injury reported was significantly reduced in comparison with last year.  The powers under Section 27 of the Crime and Disorder Act allow the Police to move people on if they are causing a public nuisance, e.g. people who are fuelled on alcohol can be directed to leave the town centre. 
Some targeting work is being undertaken in Westgate ward to prevent young people from becoming victims of robbery.
A few businesses in the town centre have been subject to burglary and have been advised about security. There has also been a slight increase in cycle theft, mostly in the Alexandra ward.

St Matthew’s Street Area: An application was being made for a CRASBO (criminally related anti-social behaviour order) to address issues with street drinking, begging and other anti-social behaviour in this area.

Cemetery Road/Samuel Court: There have been anti-social behaviour problems in this area linked with substance misuse.   Some good community intelligence has been received and a warrant was executed on Henley Road.  Similar work was also being undertaken in the Bramford Road/Rendlesham Court area.  Partnership work was ongoing with IBC, SCC and Housing Associations to tackle substance misuse issues.

Speed enforcement: More officers had been trained up to use the speed enforcement equipment and they would be targeting the St Margaret’s and Westgate area. PCSO Ginny Shoesmith was also working to address the abuse of traffic signals.

77.3.     Councillor Cook: I recently saw some abandoned goods in the Alexandra ward area that were likely to be stolen goods, but when I called 101 it took 3 long attempts before I got through to report this issue to an officer.
Sergeant Garrard reported that she would take the call details and would feedback this issue to the control room.

77.4.     Local resident: How do letters regarding incidents get distributed to local residents? There was an incident recently on Tuddenham Road, but not all neighbours received a letter requesting information about the incident.
Sergeant Garrard reported that when an incident was investigated, Officers might carry out door-to-door enquiries within the immediate location (depending on the nature of the incident) and where people were not at home, a note might be put through the door requesting information about the incident; it would depend on the purpose of the investigation.

77.5.     Local resident: There are often cyclists on the pavement near Suffolk New College and cycling the wrong way down St Helens Street, which makes it difficult for my daughter trying to get to nursery with her buggy. Can enforcement action be taken against the cyclists?
Sergeant Garrard reported that some work had previously been done with the College through the PCSO Link Officer; further education and enforcement action can be done to help address this issue.  ...  view the full minutes text for item 77.

78.

Events in Ipswich in 2014

Minutes:

78.1.     Mr Young (Assistant Operations Manager – Events & Festivals) reported that the Council’s Events Team had put on over 100 events last year, which had attracted approximately 187,000 visitors to Ipswich.  A brief video was shown highlighting events that took place during 2013.

78.2.     Mr Young reported that the programme of events for 2014 would include the Ip-art festival, Maritime festival and Sky Ride Ipswich. Additionally, the Sport Relief Mile would be taking place on 23 March 2014, mostly in the pedestrian areas of the town centre, but there would be some street closures from 8am to 12 noon.

78.3.     The Ip-art festival would run from 20 June to 13 July 2014, and Christchurch Park would be hosting the Ipswich Music Day on 6 July, Global Rhythms on 12 July and Ipswich Mela on 13 July.  Mr Young confirmed that these events would adhere to the noise regulations detailed on the licence for the park.

78.4.     The week-long Celebrate Ipswich festival, commencing on 14 August 2014, would include the Maritime festival on the Waterfront from 17-19 August, with visiting boats and the beer festival. The Ipswich Sky Ride weekend would be taking place on 30/31 August 2014. Additionally, a Food and Drink festival would be taking place on 16-18 May on the Waterfront and would feature a celebrity chef.

78.5.     Councillor Lockington asked whether the beer festival would be going ahead this summer as previously.  Mr Young reported that Ipswich & Suffolk CAMRA had run the beer festival for the past 3 years, but would not be doing so this year, as the beer festival would be organised by the Council this year in conjunction will local brewery providers.
** Note: This minute was subsequently amended at the meeting held on 17 July 2014.

78.6.     Councillor Cann commented that the change of date of this year’s beer festival had been a problem for CAMRA, as the hire of equipment had been on the back of another event, and this had contributed to financial problems. Councillor Rudkin reported that the dates of Maritime festival had been drawn up in consultation with many partners, local businesses and Ipswich Central, who wanted the event to span two weekends, but unfortunately these dates didn’t fit with CAMRA. However, CAMRA and its members would continue to be invited to participate in the festival.

78.7.     Councillor Jones reported that a Sunday market would be held on the Cornhill on every first Sunday of the month starting from Sunday 6 April 2014.

78.8.     Mr Young reported that the Women’s Cycle Tour would be passing through Ipswich on 9 May 2014 as part of the Felixstowe to Clacton stage of the tour.

78.9.     Mr Young reported that events would be publicised on the website, via emails, posters, in the Angle, at Council venues and via media partners. Where people have signed up to the Ipswich Direct service (www.ipswich.gov.uk/direct), they would receive mailshots in accordance with their expressed preferences. 

78.10. Councillor Cann asked whether there would  ...  view the full minutes text for item 78.

79.

Changes to Bin Collections from 1 April 2014

Minutes:

79.1.     Mrs Reeve (Waste Operations Manager) reported that all residents should have received a letter outlining the changes to their bin collections from 1 April 2014.  Bin collections would be changing from the current 8 collection rounds across Mondays to Fridays to 4 collection zones across Tuesdays to Fridays, which would not only provide savings to the Council, but would also simplify collections in respect of bank holiday Mondays.

79.2.     The new collection zones would be as follows: North West on Tuesday, North East on Wednesday, South East on Thursday and South West on Friday, and all residents would receive a letter informing them of their new collection day and details of which bins would collected on which dates for the next 3 months.  Collection rounds would start from 6am in the morning.

79.3.     Details of the new collection regime have also been publicised via the website, at Council venues, in the Angle and on posters.  ‘Frequently asked questions’ sheets were also available at the meeting, and a street specific calendar could be found on the Council website via the following link: https://app.ipswich.gov.uk/new-bin-collection or a hard copy may be requested by calling the Waste & Recycling Team on 433090.

79.4.     For those streets where there would be a gap of more than 2 weeks before the next black bin collection, up to 3 additional black bags of rubbish may be put out in addition to the black bin for the first black bin collection in April.

79.5.     Councillor Lockington: A petition has been raised by residents of Withipoll Street voicing concerns about the earlier start time of collections in this narrow residential street. Mrs Reeve reported that most residents would see little change in their collection times, and if necessary, changes would be made to the order of collection rounds once the new regime has bedded in.  Certain routes would be avoided at rush hour as currently, e.g. roads where there are schools.

80.

C/13/21 Review of Area Action Plan pdf icon PDF 20 KB

Additional documents:

Minutes:

80.1.     Mr Mole (Head of Community and Cultural Services) reported that each Area Committee was required to set out its priorities to address local issues as linked to the Council’s Corporate Plan objectives. The Chair added that all ward Councillors had worked together to produce this updated Action Plan.

80.2.     It was agreed that the second priority under Priority Two (Improve Resident Representation) should read “… Key areas for focus will be Wellington Court, Mountbatten Court and Rendlesham Court”.

 

Resolved:

 

that, subject to the above amendment, the updated Central Area Action Plan, as attached at Appendix 1 to the report, be adopted.

 

Reason: Developing priorities to provide the basis of an action plan will enable the Area Committee to clearly communicate its vision and priorities for the area and will help demonstrate how its budget is being allocated to deliver the priorities set for the area.

81.

C/13/22 Suffolk County Council 20mph Speed Limits - Policy & Criteria pdf icon PDF 21 KB

Additional documents:

Minutes:

81.1.     The Chair reported that SCC had recently adopted the policy criteria for eligibility and prioritisation of 20mph speed limit proposals, and one of the members of the Roads and Transport Policy Development Panel, County Councillor Gage, was in attendance.

81.2.     County Councillor Gaylard reported that many residents had raised concerns about the inappropriate speed of some traffic and rat-running, which had resulted in accidents and damage to parked vehicles.  However, many incidents did not get reported to the Police and therefore did not appear in police accident data.

81.3.     County Councillor Gage reported that this policy had been introduced as there was currently no rationale across Suffolk to prioritise where 20mph speed limits should be located, e.g. advisory 20mph limits had been implemented outside some schools, but not all schools.

81.4.     Two sets of threshold criteria had been drawn up for potential 20mph schemes:

1) locations would not normally be considered if they are on A or B class roads or have existing mean speeds above 30 mph or if there is no significant community support;

2) locations would need to meet 2 of the 3 following criteria – current mean speeds are at or below 24mph; there is a depth of residential development and evidence of pedestrian and cyclist movements within the area; there is a record of injury accidents (based on police accident data) within the area within the last 5 years.

81.5.     County Councillor Gage reported that speed data and police accident data could be requested by County Councillors. As only 2 of the 3 criteria needed to be met, a proposal would not necessarily have to depend on an injury being recorded before a 20mph speed limit could be considered. Requests for 20mph speed limits would be forwarded to the Panel, together with evidence of community and local County Councillor support, for consideration.

81.6.     Whilst there was no SCC budget specifically set aside for implementing 20 mph speed limits, requests that meet the criteria could be entirely funded from other sources, e.g. SCC locality funding, Area Committee funding; otherwise, the potential scheme would be prioritised against other schemes pending other funding sources becoming available.

81.7.     Councillor Lockington requested that police accident data for Central Ipswich be made available and presented on maps at a future meeting to help identify potential areas for 20mph speed limit requests.

81.8.     Councillor Cann asked whether it would be better to zone entire areas as 20mph zones, which would be easier to enforce.  County Councillor Gage reported that any zone would need to consist of purely residential roads and there would need to be evidence to demonstrate community support for all the roads, e.g signatures of support.

 

Resolved:

 

that the report be noted.

 

Reason: To inform Central Area Committee Councillors of the recently adopted SCC policy on 20mph Speed Limits.

82.

C/13/23 Funding Request - Easter, Summer & October Holiday Activities pdf icon PDF 67 KB

Additional documents:

Minutes:

82.1.     The Chair reported that this funding request would support the provision of holiday activities in 2014 for young people to help divert them from anti-social behaviour.

82.2.     Councillor Lockington requested that details of actual venues be supplied, rather than ‘Sports Hall’ and ‘Community Park’.

 

Resolved:

 

that the Central Area Committee agrees to fund £5,000 from the Central Area Committee budget for the provision of Easter, Summer and October holiday activities in 2014.

 

Reason: To provide healthy and positive sporting activities for 10-19 year olds in community settings aiming to divert them from anti-social or criminal behaviour

83.

C/13/24 Funding Request - Once Upon a Time Exhibition pdf icon PDF 23 KB

Additional documents:

Minutes:

83.1.     Councillor Jones reported that the ‘Once Upon a Time’ exhibition was a wonderful event that displayed illustrations from many children’s books, and was of particular relevance to young children.  This funding request would provide the cost of transport and provide a storyteller to allow two classes from Clifford Road Primary School to attend this exhibition.

 

Resolved:

 

that the Central Area Committee approves funding of £225 from the Central Area Committee budget to enable young children from Clifford Road Primary School to participate in an education trip to the Ipswich Art School and partake in the current exhibition.

 

Reason: To offer children from Clifford Road Primary School who may not have the chance to attend the museums and/or Ipswich Art School the opportunity to improve learning and awareness of children’s literature

84.

Chairman's Update on Actions from Previous Meetings

Minutes:

84.1.     The Chair reported the following updates on funded projects:

·           Upper Orwell Street – demolition works were due to commence on 31 March 2014, with soft landscaping works to follow in late spring. Councillor Cook added that he and Councillor Leeder had met with local business on Upper Orwell Street and would be pushing to ensure that these works were completed as soon as possible.

·           Seafarers Memorial – the unveiling and dedication ceremony would be taking place on 12 April 2014.

·           Outdoor Table Tennis Tables – the foundations for these tables were being laid in Christchurch Park today and the official opening event would take place on 5 April 2014, led by the Friends of Christchurch Park.

84.2.     The Chair reported that a request had been received from residents on Tuddenham Road for planting on the grass verges on the highway. This request had been forwarded to Suffolk County Council as the Highway Authority. Further clarification was required on the future maintenance if residents wished to plant and maintain shrubs on the highways.
Action: Mr Mole to check whether the Highways Agreement would allow residents to maintain shrubs on the highways or whether this would only be permitted if the maintenance was carried out by Council staff.

85.

Community Intelligence - Verbal Update from Ward Councillors and County Councillors

Minutes:

85.1.     Councillor Cook reported that he had been tackling some planning issues, relating to an unused building being brought back into use and the overdevelopment of a site. Councillor Cook had also raised an issue to the Chief Constable and the Police and Crime Commissioner where the Police had not taken a statement in relation to a particular offence.

85.2.     Councillor Gibbs had reported instances of vagrants and beggars in the town centre, which the Police were investigating.  Councillor Gibbs encouraged the public to report cases of people asking them for money to the Police, as this behaviour has an impact on the residents and businesses in the town.

85.3.     Councillor Lockington reported that she had passed on information to the Police where there had been strange movements in the streets with cars pulling up behind houses, which may have been involved suspicious activities.

85.4.     Councillor Crane reported that extra enforcement was required on Jefferies Road as the double yellow lines were being abused.

86.

C/13/25 Area Committee Budget Update pdf icon PDF 21 KB

Additional documents:

Minutes:

86.1.     The Chair reported that at the start of the meeting, the Central Area Committee had an unallocated budget of £50,613 available to support its priorities. Following the financial commitments of £5,225 arising from the approved funding requests, the Central Area Committee now had a budget of £45,388 available.

Resolved:

 

that the financial statement of the Central Area Committee be noted.


Reason: To provide an audit trail of funding that has been spent from the Central Area Committee budget