Decision details

The communal TV aerial systems contract for the Council’s communal buildings was tendered and awarded on 29th November 2016. It was let on a 4-year contract starting 1st April 2016 with an option to extend by up to a maximum of 2 years on a year by year basis.

It has been decided to extend the contract by one year, the value of the contract between 2017 and 2019 has been less than £7,000 per year and hence the anticipated contract value for one additional year will not exceed £10,000.

The existing contractor has confirmed that they will accept the same terms and conditions and rates in compliance with the contract agreement, which complies with Public Contracts Regulations.

Alternative options considered and why rejected:

The existing contract is due to expire on 31st March 2020 and whilst it is intended to re-tender the contract at some point; the existing contractor has performed above the expected standards and demonstrated that they capable of continuing to provide the level of service required, the option to extend the contract by a further year was considered the most economically advantageous option.