Decision details

IBC’s contract for planned maintenance was mutually brought to an end in September 2019. As part of this agreement, and whilst it was still operative, communal entrance doors were manufactured aimed at dealing with security and anti-social behaviour issues for Council blocks of flats in the Westgate area. Security and anti-social behaviour issues have continued and IBC was offered the opportunity to purchase the doors and installation direct from the subcontractor at a discounted rate of £46,454.34 compared to the original cost of £56,314.88.

It was decided to purchase these bespoke doors as they are still required by the Council and represent value for money. Contract standing orders have been waived on the basis that there is only a single provider who can supply the doors in the time scale and at the price quoted due to the unique circumstances of the original contract with the main supplier coming to an end.

Alternative options considered and why rejected.

There were two options considered:

1. Add them to the new long term planned maintenance procurement for 2020/25.

2. Carry out a one-off procurement.

These were both rejected due to the continuing current security issues and anti-social behaviour and, given the discounted rate agreed. These options were likely to cost more and installation would be delayed.