Decision details

OS/12/14 Work Programme 2012/13

Decision Maker: Strategic Overview & Scrutiny Committee

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


The Committee discussed the future work programme and agreed the following:


Review of Area Committees


Proposed Remit

·         Review the main differences between Area Forums and Area Committees.

·         Use of the budgets

·         Impact on the area

·         What difference has it made to the community

·         Attendance at meetings

·         Relationship with outside bodies e.g. Police, County Council, schools etc.

·         Grant application process

·         How has the money been spent and has it been done strategically

·         How closely has it been spent in relation to the Area Action Plan

·         Role of the Committee Chairman

·         Publicity

·         Meetings /Format of meetings

·         Scope of Committees including its functions e.g. Traffic Regulation Orders

·         Best practice.

·         Performance of Committee functions


Review to be carried out on March 14th 2013



               Review of Procurement Process


·           Task & Finish Group to be set up under the Chairmanship of Councillor Leeder, with membership as follows:-    Councillors Cann, Stimson and Debman.



     Proposed Remit:-


·           To what extent is Ipswich Borough Council weighting ‘other

              economic considerations’ over ‘price’ when procuring goods and



·         How could Ipswich Borough Council use the procurement process

  to encourage more bidding organisations to commit to hiring



·           How could Ipswich Borough Council break down tendered contracts

  into smaller ‘lots’, to what extent would this increase opportunities

  for local SMEs to win contracts, compared to larger suppliers,

  which may not have a local connection and what additional costs or

            savings (both in cash and resource terms) would be expected from

      taking such a route?


·            How could Ipswich Borough Council change its procurement

              processes, within existing legislation, to better engage with and

              promote the use of local suppliers?


               Potential Witnesses for the Task and Finish Group to Meet


·     The Ipswich Borough Council Procurement and Legal teams.


·       Local (and non-local) businesses, which have been successful in

       winning contracts to deliver goods or services for Ipswich Borough



·            Local businesses, which have been unsuccessful in winning

  contracts todeliver goods or services for Ipswich Borough Council.


Other Evidence


·            Wider research on best practice within other local authorities.




·     European Commission (2010), Buying Social: A Guide to Taking

       Account of Social Considerations in Public Procurement (European

       Commission: Brussels)


·     Ipswich Borough Council (2011), Corporate Plan (Ipswich Borough

       Council: Ipswich)


·     Local Government Information Unit (2012), Public Services (Social

       Value) Act 2012, (LGiU: London)


               Review of Planning Process


             The Committee discussed the proposals for the remit of the Planning

             Department Review.


             Concerns were raised regarding resource levels and whether this was the

             right time to undertake a review and whether the review was precisely

             defined enough.


             After further discussion the Committee agreed that a one side note

             illustrating over time the work load, performance and resources of the

             Council’s Development Management Service should be produced for

             committee to give a snapshot of the section and enable the Committee to

             determine what, if any, further work was appropriate. Information to be

             brought to Committee in February 2013.


The Chairman informed the Committee that he had agreed that the State of

Ipswich information report be deferred until March due to the Officer being

on annual leave.   


             It was RESOLVED:


(i)  that the remits for reviews of Planning, Area Committees and

       Procurement as detailed above be agreed.


(ii) that the Work Programme be noted and updated as agreed.



Publication date: 08/01/2013

Date of decision: 13/12/2012

Decided at meeting: 13/12/2012 - Strategic Overview & Scrutiny Committee

Accompanying Documents: