Decision details

OD/15/65 Bus Shelter Repairs

Decision Maker: Officer Decision

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

In 2015 the Council ran an open competitive tender exercise for various repair works to some of its bus shelters. In respect of certain bus shelters, this included requesting quotations for a standard level of repair and an enhanced level of repair. The Council only received two tenders for the standard level of repairs and only one tender for the enhanced level of repairs for the shelters in question. The Council subsequently chose to proceed with the enhanced level of repairs for the shelters in question as this was considered to offer the most economically advantageous option in the long-term, as it should result in reducing the need for further repairs in the future by making the bus shelters more vandal proof.

 

The Council now wishes to carry out the enhanced level of repairs to all relevant bus shelters that were not repaired in this way in 2015 together with some other general repairs.

 

However, as a competitive tender exercise was run for the same type of works only a year ago and as there was only one tender submitted for these works at that time, it has been decided to waive the requirement for competition in the Council’s CSOs.

 

Keeping the Council’s bus shelters in good repair, including carrying out preventative maintenance works, is an important part of the Council’s wider aims to encourage the use of public transport. It is important for public safety. It also helps to prevent further crime and disorder by making bus shelters more vandal proof.

Decision:

The Council now wishes to carry out the enhanced level of repairs to all relevant bus shelters that were not repaired in this way in 2015 together with some other general repairs.

 

As a competitive tender exercise was run for the same type of works only a year ago and as there was only one tender submitted for these works at that time, it has been decided to waive the requirement for competition in the Council’s CSOs. This is because it is considered unlikely that there would be any compliant quotations received other than from the company who successfully tendered in 2015 and so running a competitive tender exercise would not provide any benefit to the Council but would incur unnecessary costs and delays. A quotation has been received for this from the same company that successfully tendered for the work in 2015 and the price for the works is in line with the previous tender exercise.

 

The main alternative options would be to either not carry out any repairs or not carry out any further enhanced level of repairs. The first alternative option would be detrimental to public safety and the second would be likely to lead to an increased level of repair costs to the Council in the long-term.

 

DECISION: To waive the requirement in CSOs for competition on this occasion only in respect of repairs to the Council’s bus shelters and to proceed with an order for such works with the same company that successfully tendered for the same work in 2015.

Publication date: 20/04/2016

Date of decision: 20/04/2016

Accompanying Documents: