Decision details

IBC do not currently have a suitable infrastructure tool to enable successful delivery of projects/programmes and embed a Project Management Office (PMO) within the organisation and therefore deliver our time sensitive savings programme.

The Council must deliver a significant savings programme as well as promoting an improved corporate project management approach. Smartsheet Control Centre Package provides a robust framework to enable successful collaborative programme delivery.

Smartsheet work with a partner (Project Plan Services_PPS) who will be providing the foundation for integration with Agresso, dashboard building and training. This company have committed to kicking off the implementation and training within two working days of obtaining a Contract. PPS and Smartsheet are also committed to regular Contract Management throughout the lifecycle of the Contract.

We interrogated other solution providers, but Smartsheet’s proposal was deemed to be advantageous as 6 service areas already have a working knowledge of the solution meaning that roll-out and training time will be minimised.

Lacking a suitable tool that can successfully enable delivery, compromises project and programme governance, increases inefficiency, resources allocation and can lead to failure to meet strategic objectives including and more specifically our currently saving programme.

To exempt this decision from market testing under Contract Standing Orders paragraph 10.2 due to urgency and that the contract be awarded to Smartsheet Inc. with a maximum value of £79,312.

Reason:

Smartsheet’s proposal was deemed to be advantageous as 6 service areas already have a working knowledge of the solution meaning that roll-out and training time will be minimised.