Decision details

The Council has a statutory duty to provide street name plates, including a duty to renew street name plates when they become illegible. The Council’s previous supplier of street name plates, who had provided street name plates to the Council under contract as the successful bidder to a previous competitive procurement exercise, has gone into administration.

As such, pending the longer term requirement to carry out a further competitive procurement exercise, the Council needs to urgently procure street name plates from a different supplier now, in order to be able to

continue to meet its statutory duty and to avoid a loss of service. This requires an exemption from the requirement for competition with the Council’s Contract Standing Orders. Relevant criteria of paragraph 3.10.2 of Part 4, Section 7 of the Council’s Constitution are met.

The alternative decision would be to wait until a full procurement exercise has been carried out but there is insufficient time to allow for this.

Orders to a maximum value of £35,000 are required for the remainder of the 2024/2025 financial year, and a quotation has been sought from G&G Signs Ltd to supply street name plates in accordance with the Council’s specifications and for the specific street name plates that are to be ordered within the first order to be placed now, with further orders to follow. There is money within the budget to cover the relevant contractual cost.

The street name plates would be supplied during the remainder of the 2024/2025 financial year, with the first order expected to be received by the end of November 2024. Thereafter, the street name plates would then be installed by the Council.

To waive the requirement for competition within the Council’s Contract Standing Orders in order to allow the Integrated Transport Officer to contract, as a matter of urgency for the supply of street name plates with G&G Signs Ltd to a maximum value of £35,000.

Reason:

To ensure the supply of street name plates and avoid loss of service.