Decision details

Ipswich Borough Council has a Leisure Management System that manages the membership, bookings and payment system across all the facilities. Following a competitive procurement process Leisure Management System was awarded the contract with the total contract cost of £85,793, effective from 01/10/2020 on a 3-year contract with the option for 1 extra year. OD-20-65 Sports Leisure Management IT Software.pdf (ipswich.gov.uk). The contract value was re-evaluated in December 2022 and increased to £110,793. OD-22-120 Xn Leisure Contract Variation.pdf (ipswich.gov.uk).

The cost of utilising the 1-year extension will be an additional £27,000 and allows the contract to continue to 30 September 2024, over which time the Council will undertake a review and further procurement.

To extend the current contract with Xn Leisure for 1 year effective from 07/01/24.

The decision is to extend the current contract value by £27,000 taking it to £137,793.

Reason:

The Council requires a leisure management system to operate Sport and Leisure Facilities and associated business administration functions. Utilising the option to extend by one year will allow for a review of the service needs and procurement whilst maintaining continuity of service provision.