Decision details

The Council requires a Quantity Surveyor to assess, review and report on financial development costs incurred by the developer of the Henley Gate development in delivering the strategic infrastructure items of a Country Park and two railway bridges at Ipswich Garden Suburb (IGS).

This Quantity Surveyor (QS) assessment is a specialist, professional service, required by IBC as part of the due diligence exercise it must undertake to enable it to submit funding claims to Homes England to draw down from its awarded Housing Infrastructure Funding.

The Council entered into a contract with Faithful and Gould (part of the Atkins Group) for the QS assessment in April 2022 to March 2023. As further claims are yet to be submitted, IBC continues to require this service and it is proposed that IBC enter into a new contract for continued service provision until November 2023.

As Faithful and Gould have been working on the Project it is considered they are best placed to continue to provide the required quantity surveyor services. A fee proposal of £45k has been received to provide services until November 2023, this is based on £3,000 (review of cashflow and related set up work) and 6 no. Reports (£7,000 per report). The fee proposal of £45k is the

maximum and based on the work anticipated to be required between May 2023 to November 2023.

To enter into a contract with Faithful and Gould (part of the Atkins

Group) to an additional value up to £45,000 (excluding VAT) for relevant services. It has been decided to exempt this contract from the market testing requirement of Contract Standing Orders.

Reason:

To provide the QS assessment.

Entering into a new contract with the current provider is economically in the

best interests of the Council, is below the PCR2015 threshold, and is necessary as a matter of urgency to avoid delay of submission of claim forms for the funding, which if occurs may lead to financial loss for the Council.